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PROCUREMENT OPPORTUNITY

Provision of School Catering Services for Nascot Wood Schools

Nascot Wood Junior School · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 23:26.

Opportunity overview

Nascot Wood Schools invite tenders from suitably qualified catering providers for the provision of school catering services. The schools are seeking a catering partner that can provide high-quality, nutritious meals, excellent customer service, value for money, and a positive dining experience for pupils and staff. The proposed contract term is three years commencing on 5th January 2027, with the option to extend for a further period of two years by mutual agreement. Total number of children is approximately 420 and the service will include full lunch service plus breakfast and afterschool club provsions. TUPE (Transfer of Undertakings Protection of Employment) is anticipated to apply to this contract, and relevant anonymised staffing data will be made available to shortlisted bidders upon signing a Non-Disclosure Agreement.

Classification

  • CPV55524000 — School catering services

Lots

  • Lot 1£1m · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06ca05
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Submissions should be emailed to: admin@nascotwoodjm.herts.sch.uk admin@nascotwoodinfants.herts.sch.uk
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
notAllowed

Languages

en

Tender Period

Ends
11 Sept 2026, 17:00

Enquiry period

Ends
20 Jul 2026, 17:00

Expected award period

Ends
19 Oct 2026, 23:59

Lot Details

No Lots Division Rationale
The contract has not been divided into lots because the catering service requires unified operational management, shared kitchen infrastructure, and a single, cohesive staffing structure under TUPE. Dividing the requirements into separate lots would result in operational inefficiencies, duplication of management overheads, and conflicting use of school kitchen facilities. Delivering the service as a single contract ensures optimal value for money, consistency in nutritional standards, and a seamless dining experience across all school provisions.

Recurrence

Dates

Entry 1
Starts
13 Jul 2031, 23:59

Amendments

Entry 1
Description
Correct email address
Id
067469-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
1,004,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality of Service Proposal
Description
The quality of the tenderer's proposed catering service, including service delivery arrangements, customer service approach, communication and reporting, pupil engagement, sustainability initiatives, and overall understanding of the schools' requirements.

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 2
Type
quality
Name
Food Quality and Menu
Description
Assessment of the quality, nutritional value and variety of the proposed menus, including compliance with the School Food Standards, use of seasonal and locally sourced produce where appropriate, sustainability initiatives, special dietary provision, allergen management, and the approach to encouraging pupil meal uptake.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
price
Name
Financial Proposal
Description
Assessment of the tenderer's pricing proposal, including overall value for money, transparency of pricing, separate pricing for each school, proposed meal prices, and the allocation of shared costs and overheads. The pricing proposal should demonstrate financial sustainability for both schools over the contract term.

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 4
Type
quality
Name
Staffing/ TUPE & Mobilisation
Description
Assessment of the tenderer's proposed mobilisation plan, approach to the transfer and management of TUPE employees, staffing structure, recruitment and retention, training, contingency arrangements, and ability to implement the service successfully from the contract commencement date.

Numbers

Entry 1
Number
15
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Evidence of appropriate employers' liability insurance (minimum £10 million). Evidence of public liability insurance (minimum £10 million). Evidence of product liability insurance (minimum £10 million). The bidder must confirm they are financially stable and able to deliver the contract for its duration. The school reserves the right to request copies of the bidder's most recent audited accounts or equivalent financial information.
Criterion 2
Type
technical
Description
Experience of providing catering services to primary schools or similar educational establishments. Evidence of compliance with food hygiene and food safety legislation. Details of relevant qualifications and training of key staff. At least two recent references for comparable contracts. Ability to mobilise the service by the contract commencement date. Experience of managing TUPE transfers.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
5 Jan 2027, 00:00
Ends
31 Dec 2029, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
The contract includes an option to extend the initial three (3) year term by up to a further twenty-four (24) months, creating a maximum total contract lifespan of five (5) years (60 months). Any extensions will be offered at the sole discretion of Nascot Wood Schools and will be subject to satisfactory supplier performance, adherence to key performance indicators (KPIs), continued value for money, and mutual written agreement. Extensions may be awarded as two (2) separate 12-month periods or as a single 24-month block, depending on the operational requirements of the schools.

Options

Description
The contract includes an option to extend the initial three (3) year term by up to a further twenty-four (24) months, creating a maximum total contract lifespan of five (5) years (60 months). Any extensions will be offered at the sole discretion of Nascot Wood Schools and will be subject to satisfactory supplier performance, adherence to key performance indicators (KPIs), continued value for money, and mutual written agreement. Extensions may be awarded as two (2) separate 12-month periods or as a single 24-month block, depending on the operational requirements of the schools.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
55524000
Description
School catering services

Delivery locations

Entry 1
Region
UKJ
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
A-19070
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 3
Id
067469-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
16 Jul 2026, 19:56
Format
text/html

Planning and budget

No Engagement Notice Rationale
A preliminary market engagement notice was not published due to time constraints and the fact that the school catering supply market is mature, highly competitive, and well-understood by the contracting authority. Prior dialogue was limited to high-level market familiarity and has not influenced the evaluation criteria or specifications. All information is published equally to all potential bidders via this Open Procedure.

Buyer, suppliers and contacts

Organisation 1
Name
Nascot Wood Junior School
Id
GB-PPON-PPXQ-4851-DJLL

Identifier

Scheme
GB-PPON
Id
PPXQ-4851-DJLL

Address

Street Address
Nascot Wood Road
Locality
Watford
Postal Code
WD17 4YS
Country
GB
Country Name
United Kingdom
Region
UKH23

Contact

Name
Vaishali Phatak
Telephone
01923 238784

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Watford · UKH23 · WD17 4YS · United Kingdom
  • Delivery location · UKJ · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 065824-2026Tender notice on Find a Tender ·
  2. 067468-2026Tender notice on Find a Tender ·
  3. 067469-2026Tender notice on Find a Tender ·