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PROCUREMENT OPPORTUNITY

The Mercian Trust Outsourced Payroll Service and HR and Payroll System

The Mercian Trust · Tender notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 03:42.

Opportunity overview

The Trust is procuring a fully integrated solution comprising both a cloud-based HR and Payroll software system (HRIS) and a fully outsourced payroll service, delivered by a single supplier.

Classification

  • CPV79631000 — Personnel and payroll services

Lots

  • Lot 1£400k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CA18209
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
26 Aug 2026, 12:00

Enquiry period

Ends
24 Jul 2026, 12:00

Expected award period

Ends
1 Apr 2027, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
480,000
Amount
400,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price
Description
Price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Social Value Additional / Value-Added Functionality
Description
Social Value Additional / Value-Added Functionality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Type
quality
Name
Customer Requirements
Description
Customer Requirements

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Criterion 2
Type
technical
Description
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
Extensions allowed: Yes (2 x 12 months)

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79631000
Description
Personnel and payroll services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
065008-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
10 Jul 2026, 10:12
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
The Mercian Trust
Id
GB-PPON-PZVG-9173-WNQP

Identifier

Scheme
GB-PPON
Id
PZVG-9173-WNQP

Address

Street Address
Sutton Road
Locality
Walsall
Postal Code
WS1 2PG
Country
GB
Country Name
United Kingdom
Region
UKG38

Contact

Telephone
01922 211388

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking

Recorded locations

  • Buyer location · Walsall · UKG38 · WS1 2PG · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 065008-2026Tender notice on Find a Tender ·