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PROCUREMENT OPPORTUNITY

Procurement of a clocking in system

City & County of Swansea · Tender notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 05:21.

Opportunity overview

This tender specification document outlines the requirements for the procurement of a clocking in system designed for approximately 200 + users and multiple terminals, with provision for future scalability. The purpose is to acquire a robust, secure, and fully cloud-hosted solution that leverages biometric authentication to streamline staff attendance management, enhance organisational efficiency, and ensure compliance with all applicable data protection and cyber security regulations.

Classification

  • CPV48000000 — Software package and information systems
  • CPV51000000 — Installation services (except software)

Lots

  • Lot 1£93.6k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCS/25/216
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
https://etenderwales.ukp.app.jaggaer.com itt_125825 https://etenderwales.ukp.app.jaggaer.com/go/63466281019F4124B25E

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
7 Aug 2026, 12:00

Enquiry period

Ends
31 Jul 2026, 12:00

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
112,272
Amount
93,560
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Quality: 60%, broken down as— Presentation – software overview and key feature 20% Administrator roles and operational model 10% Hardware, terminals and connectivity 12% Implementation plan, training and service support 8% Relocation and scalability 5% Business Continuity 5%

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
Total Price

Numbers

Entry 1
Number
40
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Sept 2026, 00:00
Ends
1 Sept 2027, 23:59
Max Extent Date
1 Sept 2032, 23:59

Renewal

Description
Up to 60 months extension

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
51000000
Description
Installation services (except software)
Entry 2
Scheme
CPV
Id
48000000
Description
Software package and information systems

Delivery locations

Entry 1
Region
UKL18
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
064035-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
8 Jul 2026, 10:53
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
City & County of Swansea
Id
GB-PPON-PYYD-8699-BJGD

Identifier

Scheme
GB-PPON
Id
PYYD-8699-BJGD

Address

Street Address
Civic Centre
Locality
Swansea
Postal Code
SA1 3SN
Country
GB
Country Name
United Kingdom
Region
UKL18

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Swansea · UKL18 · SA1 3SN · United Kingdom
  • Delivery location · UKL18 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 064035-2026Tender notice on Find a Tender ·