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PROCUREMENT OPPORTUNITY

Spectroil Maintenance

Defence Equipment and Support · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 11:12.

Opportunity overview

The Authority would like to formally engage with industry via this UK4 Notice. The Lightning Delivery Team requires the Supplier to provide diagnostic and repair services in support of the Spectroil M machines. The Spectroil M machines are utilised to perform analysis of oil samples from the F-35 engine and lift fan. The proposed requirement will cover the annual servicing, calibration and repair of the equipment. The Supplier will be responsible for: - One annual preventative maintenance & service visit per year, per unit for the four Spectroil M machines, inclusive of all required parts and spares. - Repair activities for the four Spectroil M machines throughout the duration of the contract, as required. The contractor shall provide all personnel, repeat attendances, labour, replacement parts, spares, consumables, tools (including any specialist equipment) and any other resources required to rectify identified faults. - Call out activities will be completed at UK mainland sites only. - Provision for the ad-hoc supply of consumables (The Authority may utilise this as an option). Expressions of interest to participate in this requirement are to be submitted on the Defence Sourcing Portal (DSP) by completing the Procurement Specific Questionnaire (PSQ). The PSQ shall be assessed on DSP using the selection criteria within the PSQ guidance document and within each question. Suppliers are expected to provide all mandatory information and to not be subject to a mandatory exclusion, it is the intention of the Authority to down select, and only fully compliant suppliers will be invited to tender. The deadline for completion of the PSQ and expressing an interest in this requirement is 23:59 on 28/08/2026. Contract Reference: 715871491 Risk Assessment Ref: RAR-QPCQ5LK Cyber Risk Profile: Level 0 (Basic) The anticipated Spectroil M Contract shall be one (1) year from 2027 to 2028, plus options (1 year + 1 year) - subject to approvals from Contract Award (CA). The final confirmed duration including any Contractual Option(s), will be provided in the ITT documentation.

Classification

  • CPV50412000 — Repair and maintenance services of testing apparatus
  • CPV50433000 — Calibration services

Lots

  • Lot 1£210k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06c5d9
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
Expression Of Interest Deadline
28 Aug 2026, 23:59

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The Authority intends to conduct the Spectroil Maintenance Project through the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The Authority intends to conduct the procurement in up to three stages. Stage 1 is the Procurement Specific Questionnaire (PSQ). The PSQ will be assessed based on the selection criteria within the PSQ and Spectroil Maintenance – PSQ Guidance document. Down selection of Suppliers will be based on PASS/FAIL evaluation for the questions within the questionnaire, to determine if the supplier meets the required conditions of participation. Only the complaint suppliers shall be invited to the next stage - Invitation to Tender (ITT). Stage 2 is the issue of the initial ITT. Shortlisted suppliers who meet the conditions of participation are invited to submit their full tender. Stage 3 (if used) would involve issue of a modified ITT in accordance with Section 31 (2) (a). However, the Authority reserves the right to make an award following evaluation of the initial tender submissions (Stage 2) where it considers that the award criteria have been satisfactorily met, without proceeding to any further stages. The Authority reserves the right under the Procurement Act 2023 to: To cancel the procurement procedure at any stage. Not award a contract as a result of the procurement process. Make any modifications during a competitive flexible procedure, provided that the deadline to participate or submit a first or only tender has not passed (section 31(1)(b)). Make non substantial modifications, during a competitive flexible procedure, up to the deadline of the final tendering stage (section 31(2)(a)). Refine or supplement the award criteria during a competitive flexible procedure (section 24(1)). The issue of the PSQ is not a commitment by the Authority to subsequently issue an invitation to tender, invitation to negotiate or place a contract. Neither does the issue of this or subsequent documents create any implied contract between the Authority and any participant, and any such implied contract is expressly excluded.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
24 Aug 2026, 23:59

Expected award period

Ends
26 Feb 2027, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
250,000
Amount
210,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
PSQ
Description
In order to be successful at this PSQ, the Supplier must satisfy the requirements and criteria that are set out in the PSQ and Spectroil Maintenance PSQ guidance documentation.

Numbers

Entry 1
Number
100
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
The financial capacity conditions of participation and the associated evaluation criteria are set out in the PSQ and Spectroil Maintenance PSQ guidance documentation. Suppliers and associated persons are required to register on the Central Digital Platform and share up-to-date information. The Authority shall assess suppliers (or where relevant, a connected person), an associated person or a sub-contractor to determine whether mandatory or discretionary grounds for exclusion apply, in accordance with The Procurement Act 2023. Please see the PSQ for full information on financial requirements.
Criterion 2
Type
technical
Description
The technical ability conditions of participation and the associated evaluation criteria are set out in the PSQ and Spectroil Maintenance PSQ guidance documentation.
Criterion 3
Description
The Spectroil Maintenance PSQ guidance document provides the details of the criteria required for suppliers to progress to ITT.
For Reduction
Yes

Suitability

Sme
Yes

Contract period

Starts
26 Feb 2027, 00:00
Ends
26 Feb 2028, 23:59
Max Extent Date
26 Feb 2030, 23:59

Renewal

Description
The Contract will include the option to extend the duration for up to two (2) years in one (1) year increments.

Options

Description
The Contract will include the option for the provision of ad-hoc consumables. Tenderers shall be provided with NATO Stock Numbers (NSNs) for the consumables identified to support the use of the Spectroil M units. The list will be provided within the tender documentation and is not exhaustive. The full spares required for the sustainment of the Spectroil M units are required to be made available if requested. The Authority reserves the right to add further items of a similar nature to the Contract post award. The Authority reserve the right, at its absolute discretion, to not take up any or all the option(s) listed. Further information on the option(s) will be provided in the Tender.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50412000
Description
Repair and maintenance services of testing apparatus
Entry 2
Scheme
CPV
Id
50433000
Description
Calibration services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
future
Document Type
biddingDocuments
Access Details
Subsequent documents shall be issued with the ITT, via DSP.
Entry 3
Id
072698-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
31 Jul 2026, 12:56
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Defence Equipment and Support
Id
GB-PPON-PVRL-5831-GLMM

Identifier

Scheme
GB-PPON
Id
PVRL-5831-GLMM

Address

Street Address
MOD Abbey Wood
Locality
Bristol
Postal Code
BS34 8JH
Country
GB
Country Name
United Kingdom
Region
UKK12

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · Bristol · UKK12 · BS34 8JH · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 063941-2026Preliminary market engagement notice on Find a Tender ·
  2. 072698-2026Tender notice on Find a Tender ·