ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Commercial Property Management

Perranzabuloe Parish Council · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 18:36.

Opportunity overview

Introduction Perranzabuloe Parish Council ("the Council") invites suitably qualified and experienced organisations to submit tenders for the provision of Property Portfolio Management Services for a period of three (3) years. The successful Company will be responsible for the day-to-day management, administration, and oversight of the Council's property portfolio, including management of the Council's commercial tenant operating the Watering Hole and liaison regarding associated events including Tunes in the Dunes and Bands in the Sands. The Council seeks a proactive Company capable of providing professional property management services, protecting the Council's interests, maximising compliance, and maintaining positive relationships with tenants, event organisers, contractors, and stakeholders.

Classification

  • CPV14612600 — Zinc ores
  • CPV70332200 — Commercial property management services

Lots

  • Lot 1£75k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06c543
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
Tenders to be emailed to clerk@perranzabuloe-pc.gov.uk

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
notAllowed

Tender Period

Ends
18 Aug 2026, 12:00

Enquiry period

Ends
21 Jul 2026, 12:00

Amendments

Entry 1
Description
Queries and clarifications document has been updated with an additional query.
Id
069903-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
90,000
Amount
75,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality of Method Statement
Description
Tenderers are required to provide a detailed method statement explaining how they will deliver the commercial property management service and meet the requirements of the specification. The method statement should demonstrate the tenderer's understanding of the Council's property portfolio, the challenges involved in managing a diverse range of commercial assets, and their proposed approach to delivering an effective, proactive, and professional service. The response should include details of: Their approach to managing landlord and tenant relationships, including communication, lease obligations, rent matters, and dispute resolution; How they will monitor and ensure compliance with lease terms, statutory requirements, and relevant property obligations; Their approach to inspections, reporting, record keeping, and identifying maintenance or improvement requirements; How they will manage contractors, consultants, and third parties where required; Their approach to identifying opportunities to improve income, reduce risk, and enhance the long-term value of the portfolio; How they will provide advice, recommendations, and reporting to support the Council's decision-making; Their proposed arrangements for responding to urgent issues and ensuring continuity of service. Tenderers should provide examples of previous experience where they have successfully delivered similar services and explain how their approach will provide value, transparency, and effective management of the Council's commercial property assets.

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Relevant Experience
Description
The successful provider will be expected to demonstrate significant experience in the management of commercial property portfolios, including landlord responsibilities, tenant liaison, lease administration, rent management, compliance monitoring, and the proactive management of commercial assets. Experience should include managing a diverse range of commercial premises, such as industrial units, offices, retail, hospitality, storage facilities, and other tenant-occupied properties. The provider should demonstrate the ability to manage landlord and tenant relationships effectively, address operational issues promptly, oversee contractual obligations, and provide professional advice to maximise the value and performance of the property portfolio. Experience of working with local authority organisations would be advantageous, together with an understanding of governance requirements, transparency, procurement obligations, and working within a committee-based decision-making environment. The provider should also demonstrate experience in managing compliance matters, coordinating contractors and consultants, supporting lease negotiations and renewals, identifying opportunities for improvement and development, and providing clear reporting and recommendations to the Council.

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Type
quality
Name
Staffing and Resources
Description
Tenderers are required to provide details of the personnel, resources, and support arrangements they will put in place to successfully deliver the commercial property management service. The response should include: Details of the proposed team, including relevant roles, responsibilities, qualifications, and experience; The experience of the individuals who will have day-to-day responsibility for managing the portfolio; The level of resource allocated to the contract and how continuity of service will be maintained; Details of any specialist support available, including legal, surveying, property, compliance, or maintenance expertise where required; Arrangements for managing workloads, responding to urgent issues, and ensuring timely communication with the Council; Details of any subcontractors or external consultants who may be used and how their performance will be managed. Tenderers should demonstrate that they have sufficient capacity, expertise, and appropriate resources to provide a proactive and reliable service, with clear points of contact and effective communication arrangements.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Type
quality
Name
Understanding of Event Requirements
Description
enderers are required to demonstrate their understanding and experience of event compliance, particularly where events are held on publicly accessible or third-party managed land and involve multiple stakeholders, regulatory requirements, and operational risks. The response should include details of: Experience of working with event licences, event management plans, and associated compliance requirements; Understanding of the roles and responsibilities of landowners, event organisers, contractors, and regulatory bodies; Approach to monitoring compliance with agreed licence conditions, including noise management, traffic arrangements, health and safety, environmental requirements, safeguarding, public access, and operating restrictions; Methods for identifying, recording, and reporting breaches or areas of concern; Experience of supporting events through proactive risk management and effective communication with organisers and stakeholders; Approach to ensuring issues are addressed promptly through appropriate escalation and remedial action. Tenderers should demonstrate an understanding of the distinction between monitoring compliance and operational event management, and explain how they would provide independent oversight and assurance while ensuring the Council's responsibilities and interests as landowner are protected.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 5
Type
quality
Name
Social Value and Community Engagement
Description
Tenderers are required to demonstrate how they will contribute to social value and positive community outcomes through the delivery of the commercial property management service. The response should include details of: Their approach to engaging with local communities, tenants, stakeholders, and relevant partners; How they will support the Council's wider objectives, including community benefit, local economic growth, and responsible asset management; Opportunities to support local suppliers, contractors, and businesses where appropriate; How they will promote positive tenant relationships and encourage responsible use of the Council's commercial assets; Examples of previous initiatives or activities that have delivered social, environmental, or economic benefits; Any additional value they can bring beyond the core property management services. Tenderers should demonstrate a commitment to delivering a service that not only manages the Council's assets effectively but also supports the local community, strengthens relationships with stakeholders, and maximises the wider benefits of the property portfolio.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 6
Type
price
Name
Price
Description
Tenderers are required to provide a clear and transparent pricing proposal for the delivery of the commercial property management service. The pricing submission should include: A detailed breakdown of all proposed fees and charges; The basis on which fees have been calculated, including any fixed fees, percentage-based charges, or additional costs; Details of any assumptions, exclusions, or services that fall outside the core fee; Any potential additional costs, including rates for additional services or specialist support where required; Confirmation of whether fees will remain fixed for the duration of the contract and details of any proposed review arrangements. Tenderers should demonstrate that their pricing represents value for money, provides transparency, and reflects an efficient and proportionate approach to managing the Council's commercial property portfolio. The Council will consider both the overall cost and the value offered through the quality, experience, and resources provided as part of the service.

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
4 Jan 2027, 00:00
Ends
4 Jan 2030, 23:59
Max Extent Date
4 Jan 2031, 23:59

Renewal

Description
PPC reserves the right to extend by one year.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
14612600
Description
Zinc ores
Entry 2
Scheme
CPV
Id
70332200
Description
Commercial property management services

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
A-18858
Document Type
biddingDocuments
Format
application/pdf
Entry 2
Id
A-18921
Document Type
biddingDocuments
Description
Details of PPC Property Portfolio
Format
application/pdf
Entry 3
Id
A-19590
Document Type
biddingDocuments
Description
Queries and clarification document.
Format
application/pdf
Entry 4
Id
A-19595
Document Type
biddingDocuments
Description
Updated queries and clarification document.
Format
application/pdf
Entry 5
Id
069903-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
23 Jul 2026, 15:54
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Perranzabuloe Parish Council
Id
GB-PPON-PTVT-4766-QMLW

Identifier

Scheme
GB-PPON
Id
PTVT-4766-QMLW

Address

Street Address
Chyanhale, Ponsmere Valley
Locality
Perranporth
Postal Code
TR60DB
Country
GB
Country Name
United Kingdom
Region
UKK30

Contact

Name
Amanda Coleman
Telephone
+447541035906

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Perranporth · UKK30 · TR60DB · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 063675-2026Tender notice on Find a Tender ·
  2. 064072-2026Tender notice on Find a Tender ·
  3. 069873-2026Tender notice on Find a Tender ·
  4. 069903-2026Tender notice on Find a Tender ·