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PROCUREMENT OPPORTUNITY

Design Agency Services

Pension Protection Fund · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 04:52.

Opportunity overview

We will be appointing a single service provider to deliver Design Agency Services. The contract will be for an initial term of 3 (three) years with optional extensions to take the maximum possible term to 5 (five) years. The PPF is seeking to strengthen the impact of its communications through the appointment of a specialist external design agency. The agency will work in line with our communications strategy and in partnership with our in-house teams.  The successful agency will provide design, production and project management services across print and digital communications, including photographic imagery and collateral to support social media campaigns. The agency will be expected to work within our current brand and design guidelines. We are not currently planning a significant overhaul to our brand guidelines, but possibly a gentle evolution over a three-year period. The total estimated contract value for the purpose of this notice has been calculated as a range between £1,400,000 and £1,600,000 including VAT over the maximum contract term of 5 years. The PPF's requirements may evolve over the duration of the contract, potentially creating a need for additional design agency services. This may lead to price revisions in the contract value, though the extent of these additional services are not guaranteed. In the event of a major rebranding initiative, may necessitate an amendment to the overall contract value. However, this known, unknown value cannot be predicted at this stage. The total maximum contract value has been given at the upper range for the purpose of this notice.

Classification

  • CPV79415200 — Design consultancy services

Lots

  • Lot 1£1.3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CS1021
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
Expression Of Interest Deadline
4 Sept 2026, 14:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement will follow a three‑stage Competitive Flexible Procedure. Stage 1 (Conditions of Participation) will assess supplier eligibility and capability through a PSQ to produce a shortlist. Stage 2 (Invitation to Tender) will require shortlisted suppliers to submit full tenders, supported by clarification and negotiation as needed. Stage 3 (Presentations) will invite the highest‑scoring suppliers to present their proposals before final evaluation. Following completion of all three stages, we will select the successful supplier. For further details please refer to the tender documentation.

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
27 Aug 2026, 12:00

Expected award period

Ends
13 Nov 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
1,600,000
Amount
1,333,333
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical
Description
The technical evaluation is weighted at 75%. Further details and the sub-criteria is explained further in the tender documents: https://ppf.ukp.app.jaggaer.com/ Reference: pqq_83 - Stage 1 - Design Agency 2026

Numbers

Entry 1
Number
75
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial
Description
The commercial evaluation is weighted at 25%. Price will be evaluated using a relative price scoring method. This method is explained further in the tender documents: https://ppf.ukp.app.jaggaer.com/ Reference: pqq_83 - Stage 1 - Design Agency 2026

Numbers

Entry 1
Number
25
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Full details of the requirements and how to respond are available in the Information and Guidance document which can be found at: https://ppf.ukp.app.jaggaer.com/ Reference: pqq_83 - Stage 1 - Design Agency 2026
Criterion 2
Type
technical
Description
Full details of the requirements and how to respond are available in the Information and Guidance document which can be found at: https://ppf.ukp.app.jaggaer.com/ Reference: pqq_83 - Stage 1 - Design Agency 2026
Criterion 3
Description
Please refer to the tender documentation for details: https://ppf.ukp.app.jaggaer.com/ Reference: pqq_83 - Stage 1 - Design Agency 2026
For Reduction
Yes

Suitability

Sme
Yes

Contract period

Starts
4 Jan 2027, 00:00
Ends
3 Jan 2030, 23:59
Max Extent Date
3 Jan 2032, 23:59

Renewal

Description
The contract will be for an initial term of 3 (three) years with optional extensions to take the maximum possible term to 5 (five) years.

Options

Description
The contract will be for an initial term of 3 (three) years with optional extensions to take the maximum possible term to 5 (five) years. The PPF's requirements may evolve over the duration of the contract, potentially creating a need for additional design agency services. This may lead to price revisions in the contract value, though the extent of these additional services are not guaranteed. In the event of a major rebranding initiative, may necessitate an amendment to the overall contract value. However, this known, unknown value cannot be predicted at this stage. The total maximum contract value has been given at the upper range for the purpose of this notice.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79415200
Description
Design consultancy services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
future
Document Type
biddingDocuments
Access Details
Via our eTendering portal at the point where the ITT is issued following selection at Participation stage
Entry 3
Id
075797-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
10 Aug 2026, 14:49
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Pension Protection Fund
Id
GB-PPON-PWMV-5634-ZZTL

Identifier

Scheme
GB-PPON
Id
PWMV-5634-ZZTL

Address

Street Address
Renaissance,12 Dingwall Rd
Locality
Croydon
Postal Code
CR0 2NA
Country
GB
Country Name
United Kingdom
Region
UKI62

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Croydon · UKI62 · CR0 2NA · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 063668-2026Preliminary market engagement notice on Find a Tender ·
  2. 075797-2026Tender notice on Find a Tender ·