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PROCUREMENT OPPORTUNITY

Office Supplies (Stationery and Beverages)

Great Places Housing Group Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 12:22.

Opportunity overview

Great Places Housing Group (Great Places) is seeking to award a contract to a single supplier for the provision of Office Stationery and Beverages delivered to Great Places properties and offices located in Lancashire, Greater Manchester, Cheshire, Staffordshire, Derbyshire, and South Yorkshire. Great Places has outlined its core list of products. The products are detailed in the following categories: • Books and pads • Filing and storage • Office Environment • General Stationery • Paper • Post • Writing supplies • Beverage supplies The contract duration will be three years with the option to extend in one year increments up to a maximum of five years. All requirements are essential unless otherwise stated as desirable.

Classification

  • CPV15500000 — Dairy products
  • CPV15820000 — Rusks and biscuits; preserved pastry goods and cakes
  • CPV15830000 — Sugar and related products
  • CPV15860000 — Coffee, tea and related products
  • CPV15980000 — Non-alcoholic beverages
  • CPV30100000 — Office machinery, equipment and supplies except computers, printers and furniture

Lots

  • Lot 1£221.2k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN821065
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
Submission is through ProContract, including all clarifications via https://procontract.due-north.com/Advert?advertId=80284afb-4fb0-f111-813c-005056b64545&fromRfxSummary=True&rfxId=89ff3d14-50b0-f111-813c-005056b64545 If the ProContract link does not work, please search on ProContract using reference DN821065. Communication outside of ProContract may not be responded to, and may be considered in breach of procedural requirements and result in disqualification.
Has Recurrence
Yes
Published risks
Operational & Delivery Risks Risks relating to delivery times, access to properties, failed deliveries, and supply issues. Safeguarding & Reputational Risks Risks associated with working in residents' homes, including staff conduct and potential impact on vulnerable individuals. Health & Safety Risks Risks arising from ensuring product safety compliance. Supply Chain & Stock Risks Risks linked to product availability, supply disruption, quality consistency, and subcontractor reliance. Contract Performance & Service Quality Risks Risks of inconsistent service delivery, poor complaint handling, and failure to meet KPIs. Financial & Commercial Risks Risks related to pricing volatility, hidden costs, and supplier financial stability. Data Protection & Privacy Risks Risks involving the handling and protection of resident data during delivery and service coordination. Environmental & Sustainability Risks Risks concerning waste disposal, recycling obligations, sustainable sourcing requirements and legislative changes. Mobilisation & Transition Risks Risks during contract setup, including service gaps and poor handover from incumbent suppliers. Legal & Regulatory Risks Risks of non-compliance with procurement regulations.

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
12 Oct 2026, 12:00

Enquiry period

Ends
2 Oct 2026, 23:59

Expected award period

Ends
30 Nov 2026, 23:59

Recurrence

Dates

Entry 1
Starts
1 Apr 2031, 23:59

Contract terms

Financial Terms
All invoices must be sent to invoices@greatplaces.org.uk quoting a valid purchase order number. The details on the invoice must reflect the details provided during supplier account set-up, and match the purchase order value. Subject to the Employer's right to withhold or dispute any amount, the Employer will pay the Supplier within 30 calendar days from receipt of an undisputed invoice.

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
265,456.79
Amount
221,213.99
Currency
GBP

Award criteria

Weighting Description
A Price per Quality Point (PQP) method will be used to calculate the final winning tender. Price per Quality Point (PQP) determines the cost that GPHG will be paying for each point of Quality. This means the Supplier offering the best ratio of high service quality versus Price will rank higher in the competition. The lowest PQP Score will rank first (100%) and the highest PQP Score will rank last. All other tenders will be awarded a weighting out of 100% relative to the lowest PQP value. The Potential Provider with the lowest "PQP Value" will be considered the Most Advantageous Tender and be awarded the Contract.

Criteria

Criterion 1
Type
quality
Name
Price per Quality Point

Selection criteria

Criteria

Criterion 1
Type
economic
Description
ICO Regulatory Action: Supplier must confirm whether their organisation has been subject to regulatory action. Financial Standing: Annual turnover must be at least £150,000. Insurance: Confirm willingness to obtain required insurance: Employer's Liability Insurance = £5m Public Liability Insurance = £5m Products Liability Insurance = £5m
Criterion 2
Type
technical
Description
Ability to Meet Timescales: Supplier must confirm ability to meet delivery time of 3 working days. Social Value: Supplier must agree to contribute 2% of contract spend to GP Social Value initiatives.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
11 Jan 2027, 00:00
Ends
10 Jan 2030, 23:59
Max Extent Date
10 Jan 2032, 23:59

Renewal

Description
two extensions possible, in one year increments

Options

Description
Great Places may exercise the following options during the procurement phase: i. Great Places may alter or amend the tender notice to ensure it remains compliant with the Procurement Act 2023. ii. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Providers, should it elect to abandon this procurement exercise. iii. Great Places may alter the procurement timetable at its discretion. iv. To clarify any part of a submission received at any stage. v. To use alternative electronic means of receiving tenders or communication in the event of technical difficulties with the e-tender platform during the Procedure. Great Places may exercise the following options during the Contract Period: i. The Contract Scope, Area or Contract Period may be amended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: > to support other departments within Great Places > to help to meet carbon net zero objectives > supporting any incoming or new regulatory and legislative changes > in cases of urgency > in cases of an alternative contract failure or termination > in cases of Great Places staff absence or illness ii. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% annual value. iii. To vary or modify the contract as the result of materialisation of known risk. All bids are to remain valid for acceptance for a period of 6 months. Contingency for Central Digital Platform (Find a Tender Service) Failure: i. In the event that the Find a Tender Service (FTS) or associated central digital platform is unavailable or experiencing significant disruption, the Great Places reserves the right to utilise alternative publication and communication routes in accordance with Regulation 5 of the Procurement Regulations 2024. ii. Where such contingency measures are implemented, the Great Places will ensure that all relevant information, including procurement notices, updates and any amendments to timescales (including standstill periods), are communicated transparently and directly to all participants via alternative means. iii. Bidders are responsible for ensuring they remain accessible via the contact details provided and acknowledge that, in such circumstances, formal notifications may be issued outside of the FTS or e-tender platform.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
15500000
Description
Dairy products
Entry 2
Scheme
CPV
Id
15820000
Description
Rusks and biscuits; preserved pastry goods and cakes
Entry 3
Scheme
CPV
Id
15830000
Description
Sugar and related products
Entry 4
Scheme
CPV
Id
15860000
Description
Coffee, tea and related products
Entry 5
Scheme
CPV
Id
15980000
Description
Non-alcoholic beverages
Entry 6
Scheme
CPV
Id
30100000
Description
Office machinery, equipment and supplies except computers, printers and furniture

Delivery locations

Entry 1
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE3
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Description
Link to ProContract advert. In the event the link does not work, search project reference DN821065.
Entry 3
Id
A-22376
Document Type
biddingDocuments
Description
6a. Asking Questions and Raising Clarifications
Format
application/pdf
Entry 4
Id
A-22378
Document Type
biddingDocuments
Description
6b. Supplier Response Guide
Format
application/pdf
Entry 5
Id
A-22379
Document Type
biddingDocuments
Description
6c. PSQ Explainer for Suppliers
Format
application/pdf
Entry 6
Id
087859-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
16 Sept 2026, 15:08
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Great Places Housing Group Limited
Id
GB-MPR-30045R

Identifier

Scheme
GB-MPR
Id
30045R

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PRYW-1616-TVYT

Address

Street Address
2a Derwent Avenue
Locality
Manchester
Postal Code
M21 7QP
Country
GB
Country Name
United Kingdom
Region
UKD33

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Manchester · UKD33 · M21 7QP · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE3 · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 063328-2026Preliminary market engagement notice on Find a Tender ·
  2. 072274-2026Preliminary market engagement notice on Find a Tender ·
  3. 087859-2026Tender notice on Find a Tender ·