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PROCUREMENT OPPORTUNITY

WUV – Communications and Engagement Consultant

Guildford Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 06:52.

Opportunity overview

The Weyside Urban Village (WUV) project is an Authority-led regeneration programme that will deliver a new sustainable neighbourhood comprising approximately 1,550 homes, including affordable housing, together with supporting infrastructure, community facilities, employment space, open space and environmental enhancements. As the project progresses from planning and enabling works into long-term delivery, the Authority requires a structured and professional approach to communications and stakeholder engagement to support the successful implementation of the programme. This includes maintaining effective relationships with a wide range of stakeholders, managing expectations, and ensuring that accurate and timely information is shared throughout all phases of delivery. The Authority is therefore seeking to appoint a Communications and Engagement Consultant to support the development and delivery of a comprehensive and coordinated approach to stakeholder engagement and programme communications. The requirement encompasses both strategic and operational support across the lifecycle of the project. The appointed consultant will be expected to build upon the engagement activity undertaken to date, which has involved a diverse range of stakeholders including local residents, businesses, community groups, infrastructure providers and public sector organisations. The consultant will be required to support ongoing engagement with these groups, ensuring communication is inclusive, accessible and responsive to stakeholder needs.

Classification

  • CPV79416200 — Public relations consultancy services

Lots

  • Lot 1Value not stated · Including VAT · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06c41d
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Suppliers must submit their tenders by completing the Annexes to Tender Response Document of the PSQ. Completed tenders must be submitted using the e-Sourcing Portal. Suppliers should ensure that they allow plenty of time to upload the tender response, particularly where there are large documents. If bidders have any problems with the e-Sourcing Portal, they should contact the helpdesk via the online Help Centre at support@in-tend.com or calling 0845 5578079. As noted above, any tender received after the deadline may not be considered. https://in-tendhost.co.uk/sesharedservices/aspx/Home
Expression Of Interest Deadline
31 Jul 2026, 12:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The procurement will be conducted using a two-stage Competitive Flexible Procedure under the Procurement Act 2023. Stage 1 – Pre-Selection Questionnaire (PSQ): Suppliers will be assessed against the published Conditions of Participation, including organisational capability, relevant experience, technical and professional ability, and capacity to deliver the contract. Responses to scored selection questions will be evaluated and the highest-ranked suppliers will be shortlisted. The Council intends to shortlist up to five suppliers to progress to Stage 2, although it reserves the right to vary this number where necessary to maintain effective competition and ensure a proportionate procurement process. Stage 2 – Invitation to Tender (ITT): Shortlisted suppliers will be invited to submit a full tender, including detailed quality and commercial proposals. Final tenders will be evaluated on the basis of the Most Advantageous Tender (MAT) using the published award criteria and weightings. The Authority reserves the right to seek clarifications and conduct limited interaction with bidders during the procurement where appropriate and in accordance with the Procurement Act 2023. Any such interaction will be undertaken in a transparent and non-discriminatory manner.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Expected award period

Ends
30 Oct 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
0
Currency
AED

Award criteria

Weighting Description
The contract will be awarded to the supplier submitting the Most Advantageous Tender (MAT) in accordance with the Procurement Act 2023. Final tenders will be evaluated using the following criteria: Quality – 55% Social Value – 5% Price – 40% Quality will be assessed against the supplier's proposed methodology, understanding of the Authority's requirements, relevant experience, proposed resources and key personnel, delivery approach, stakeholder and communications strategy, programme management, risk management, and ability to deliver the required outcomes for the Weyside Urban Village regeneration programme. Social Value will be evaluated in accordance with the Authority's published requirements. Price will be evaluated using the Authority's published pricing schedule. Further details of the evaluation methodology, scoring criteria and award process are set out in the procurement documents.

Criteria

Criterion 1
Type
quality
Name
Comm Consultant Quality Submission
Description
55%
Criterion 2
Type
quality
Name
Social Value
Criterion 3
Type
price
Name
Commercial Submission

Contract period

Starts
17 Nov 2026, 00:00
Ends
16 Nov 2028, 23:59
Max Extent Date
16 Nov 2029, 23:59

Renewal

Description
The contract will be awarded for an initial period of two (2) years, with the option for the Council to extend for up to one (1) additional periods of twelve (12) months, subject to satisfactory performance, continued business need and the availability of funding.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79416200
Description
Public relations consultancy services

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
063116-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
6 Jul 2026, 10:45
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Guildford Borough Council
Id
GB-PPON-PRYN-3355-CPMV

Identifier

Scheme
GB-PPON
Id
PRYN-3355-CPMV

Address

Street Address
Millmead House, Millmead
Locality
Guildford
Postal Code
GU2 4BB
Country
GB
Country Name
United Kingdom
Region
UKJ25

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Guildford · UKJ25 · GU2 4BB · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 063116-2026Tender notice on Find a Tender ·