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PROCUREMENT OPPORTUNITY

Courier Services for Hampshire Scientific Services

Hampshire County Council · Tender notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 13:20.

Opportunity overview

Hampshire County Council (the Authority) is tendering a contract for courier services to support Hampshire Scientific Services ("HSS"). HSS provides scientific advisory and analytical services to UK public authorities and is accredited to high quality standards required by Government. Under the Suffolk Coastal Port Health Authority (SCPHA) arrangements, HSS coordinates the transport of time‑critical food and feed enforcement samples from East Suffolk ports to designated laboratories in Kent and Hampshire. These samples are collected for enforcement testing and are highly time‑critical, with some requiring collection, delivery, and analysis within a strict 24 hour window. Maintaining chain of custody, sample integrity, and timely delivery is critical to statutory enforcement work. The purpose of this procurement is to appoint a suitably capable same‑day courier to deliver a robust, reliable and responsive service. The supplier will be required to provide secure, direct transport that preserves chain of custody and sample integrity, avoiding hub consolidation or processes that add delay or risk, and to provide scalable capacity to meet weekday demand with occasional weekend requirements. The contract will be for an initial period of 19 months, with the option to extend for up to 2 additional 12-month periods. The Authority reserves the option to reduce the 19 month term by 7 days (1 week), so that the initial term would end on 29th June 2028. Any additional periods would then also reflect that amended date. This is to ensure this contract is co-terminus with the Authority's underlying contracts with the ports set out in the Specification.

Classification

  • CPV64120000 — Courier services

Lots

  • Lot 1£628k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
UN27942
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
Published risks
Local Government Reorganisation Local Government Reorganisation (LGR) is part of the Government plans to replace the current two-tier system of county councils and district/borough councils with unitary councils across the country. The County of Hampshire is impacted by this and is currently progressing through the LGR process. During the life of this contract, the LGR process will progress and will impact this contract. Impacts may include, but are not limited to, contract changes such as a change to the legal name/entity of the Authority you currently contract with, increases and/or decreases in the value/volume of goods/services/works required due to the change in size/scope of the Contracting Authority, changes to the scope of the nature of goods/services/works required, or the requirement may no longer be needed and will terminate. Although any contract scope changes should broadly relate to the nature of the existing scope, new goods/services/works of a related nature may be required that were not previously included. The scale and exact timing of the changes to your contract will be communicated to you when appropriate, as all contractual arrangements will need to be able to adapt to the LGR changes as required, to ensure smooth transition and continuity of services. For more information on LGR within Hampshire please go to www.hants.gov.uk/lgr

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
25 Sept 2026, 14:00

Enquiry period

Ends
14 Sept 2026, 17:00

Expected award period

Ends
25 Nov 2026, 23:59

Contract terms

Financial Terms
In accordance with the the Contract Terms & Conditions at Annex 3, the Council shall pay the Supplier any sums due no later than a period of 30 days from the date on which the Council has received a valid and undisputed invoice. For an invoice to be deemed valid it must meet the requirements of Schedule 2 – Payment and Invoicing of the Contract Terms & Conditions.

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
753,600
Amount
628,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality criterion 1 (Lot 0)
Description
Question 3 - Delivery Model Compliance

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality criterion 2 (Lot 0)
Description
Question 4 - Capacity, Responsiveness and Resilience

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Type
quality
Name
Quality criterion 3 (Lot 0)
Description
Question 5 - Chain of Custody, Sample Integrity and Records

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Quality criterion 4 (Lot 0)
Description
Question 6 - Contract Management and Continuous Improvement

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
price
Name
Price criterion 1 (Lot 0)
Description
Total Submitted Weekly Price - for Journeys 1 to 7

Numbers

Entry 1
Number
30
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents. • Corporate Social Responsibility – Suppliers are asked to confirm they meet their legal obligations and expectations of the Council regarding their approach to equalities and sustainability. • Data Protection & ICO Registration – Suppliers are required to meet stated Data Protection standards and be registered with the Information Commissioners Office. • Insurance – As a minimum, suppliers are required to hold, or commit to obtain prior to contract award, Public and Employer's Liability insurance. Minimum cover levels for these and any other additional insurance requirements relevant to this requirement, are detailed in the tender documents. • Financial Standing & Business Risk – The Council uses Creditsafe and requires all suppliers to achieve a minimum Business Risk score of 30/100. For scores between 30 and 50, a Parent Company Guarantee or Performance Bond may be deemed required as appropriate. Suppliers must also be able to evidence at least 12 months of trading.
Criterion 2
Type
technical
Description
The tender has the following Conditions of Participation related to technical ability. Further supplementary information on each of the requirements is contained within the tender documents. • Health & Safety - Suppliers are required to confirm that arrangements are in place to manage health and safety effectively. • Relevant Experience - Suppliers are asked to provide details of at least 1 contract that demonstrates their technical and professional ability to deliver the services.

Contract period

Starts
7 Dec 2026, 00:00
Ends
6 Jul 2028, 23:59
Max Extent Date
6 Jul 2030, 23:59

Renewal

Description
There are 2 contract extensions, detailed below: Extension 1 Maximum duration: 1 year and 0 month Value ex VAT: £ 157,000 Extension 2 Maximum duration: 1 year and 0 month Value ex VAT: £ 157,000

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
64120000
Description
Courier services

Delivery locations

Entry 1
Region
UKJ3
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ4
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKH14
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
080477-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
24 Aug 2026, 15:39
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Hampshire County Council
Id
GB-PPON-PBHM-7586-PWLP

Identifier

Scheme
GB-PPON
Id
PBHM-7586-PWLP

Address

Street Address
High St, The Castle
Locality
Winchester
Postal Code
SO23 8UJ
Country
GB
Country Name
United Kingdom
Region
UKJ36

Contact

Name
Strategic Procurement

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Winchester · UKJ36 · SO23 8UJ · United Kingdom
  • Delivery location · UKH14 · United Kingdom
  • Delivery location · UKJ3 · United Kingdom
  • Delivery location · UKJ4 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 062122-2026Preliminary market engagement notice on Find a Tender ·
  2. 080477-2026Tender notice on Find a Tender ·