Housing Management System & Associated Software

Opportunity overview

GSA's current finance platform is centred around Open Accounts and Documotive, supported by a number of manual processes, workarounds and disconnected systems. While these applications have supported the organisation for many years, they are increasingly limiting our ability to provide timely financial information, maintain a strong financial control environment and support the changing needs of the organisation. Open Accounts is no longer being actively developed by OneAdvanced, with future support being limited primarily to legislative compliance updates and eventual product retirement. As GSA continues to grow in scale and complexity, there is an increasing requirement for a modern, cloud-based finance platform that provides robust financial controls, improved auditability, enhanced budget management, better reporting and insight, integrated workflows and more efficient management of supplier and customer transactions. OneAdvanced, who are also the owners of Open Accounts, have adopted a cloud-first strategy. There will be no further enhancements to Open Accounts and the system database will be out of support by 2028. This would leave GSA open to system security and integrity risks if we remained with the product. .Implementation of OneAdvanced Financials will provide an integrated finance management platform, including general ledger, accounts payable, workflow, budget management, reporting and debt management capabilities. The solution will enable stronger governance, improved compliance, enhanced management information and greater operational efficiency whilst providing a supported cloud-based platform aligned to GSA's digital strategy. The project will therefore deliver more than the replacement of existing accounts payable processes. It represents a strategic investment in GSA's core financial systems and control framework, improving the management of expenditure, income, budgets, financial performance and organisational decision-making. API integration with MRI Housing Enterprise is critical and this is why Financials has been identified as the right solution, as well as it being the replacement for Open Accounts by OneAdvanced. Financials offers API and integration with Housing Enterprise, seamless data flow, reduced duplication, and a more connected technology ecosystem.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Classification

• CPV72263000 — Software implementation services

Lots

• SAAS Services MRI HSG Enterprise* o MRI HSG Core Package 3 - including Common, Property Lettings, Income, Responsive Repairs, Home Ownership, Mail Merge MergeIT, Business Process Management Toolkit, Case and Contact Management and Workflow, Appointments, Campaign Manager, Community Action Solution, Feedback Manager, Money Advisor, Messaging, Resident Involvement, Tenancy Visits, EDR Web Services Toolkit, MS SQL Server DB Adaptor - Up to 26,000 Properties o Voids - Up to 26,000 Properties o Housing Enterprise Service Charges GUI - Up to 26,000 Properties o M3 NHF Locator+ Interface Licence - Up to 26,000 Properties o M3 NHF Locator+ Interface Subscription - Up to 26,000 Properties o Rent Accounting - Up to 26,000 Properties o Rent Restructuring - Up to 26,000 Properties o Right to Buy - Up to 26,000 Properties o OpenAccounts Integration - Up to 26,000 Properties o OpenAccounts Live to Test Copy script - Up to 26,000 Properties o CTI Telephony adaptor - Up to 26,000 Properties o EDM File Attachment - Up to 26,000 Properties o IMS - Up to 26,000 Properties o EDM Enhancements - Up to 26,000 Properties o Cloud Dialogs Adaptor - Up to 26,000 Properties MRI Income Analytics o MRI Income Analytics - Up to 26,000 Properties o Income Analytics Docker - Up to 1 Server MRI Digital Self Services* o Digital Managed Service - Up to 1 Instance o Digital Tenancy Services including Intelligent Custom Forms - Up to 26,000 Properties MRI CRM o MRI CRM - Up to 26,000 Properties Finance Enterprise - Advanced Open Accounts */** o Core Licence - Up to 74 Concurrent Users o System Utilities - Up to 74 Concurrent Users o OpenLink - Up to 74 Concurrent Users o Productivity Pack - Up to 74 Concurrent Users o Fixed Asset Tax Reporting - Up to 74 Concurrent Users o Accounts Receivable - Up to 74 Concurrent Users o Accounts Payable - Up to 74 Concurrent Users o AR Bulk Allocation - Up to 74 Concurrent UsersValue not stated