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PROCUREMENT OPPORTUNITY

Corporate Asset Management System

South Yorkshire Mayoral Combined Authority · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 21:21.

Opportunity overview

The opportunity is published by the South Yorkshire Mayoral Combined Authority (SYMCA/the Authority). Further information about the Authority can be found on our website at www.southyorkshire-ca.gov.uk Led by South Yorkshire's Mayor, Oliver Coppard, The South Yorkshire Mayoral Combined Authority (SYMCA) is a formal partnership of councils that shapes policy and leads on decision-making. Formed in 2014 as Sheffield City Region Combined Authority, the constituent members are Barnsley, Doncaster, Rotherham and Sheffield councils. We work together to create a stronger, greener, fairer South Yorkshire, to unlock the potential of our communities, our businesses and our places so they can thrive. Our vision is for an economy which works for everyone, with inclusive and sustainable growth, building on our strengths in innovation and advanced manufacturing. SYMCA's role is to: • Support our political and business leaders with economic analysis and insights to support their decision making on priority activity. • Generate ideas and take forward, in partnership with other stakeholders, further devolution or investment strategies to deliver the results required. • Deliver the programme of investment of the Mayor and MCA. • Successfully operate in accordance with the transparency and compliance framework for local government. The opportunity is for a modern SaaS-based Asset Management System to replace the end-of-life XV Plus platform used by Super Tram. The AMS will initially serve the Supertram light-rail network, operated on the Authority's behalf by South Yorkshire Future Trams Limited (SYFTL), and is procured as a single, modular platform able to extend to SYMCA Facilities Management, Bus and Corporate asset management through phased licence drawdown. The estimated value of the contract, including any extension periods is up to £5,249,000 at list rates. This maximum contract value has been calculated based on initial user requirements for Tramway licensing, core implementation, secondary development and annual support over the term. Additional costs have then been estimated for further licenses and configuration as other SYMCA services are onboarded.

Classification

  • CPV48000000 — Software package and information systems
  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1£5.2m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C-26-003 / DN819156
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
The tender pack can be found by registering at Proactis (https://procontract.due-north.com/Login) and project ID DN819156
Expression Of Interest Deadline
10 Aug 2026, 12:00
Published risks
• Risk of legislative changes, regulatory changes or changes in law during the term of the contract • Risk of unforeseen changes to delivery/operational standards • Risk of changes in associated technology, IT solutions or systems • Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services • Risk of unforeseen circumstances that cause the value of the contract to increase or decrease (previous examples include BREXIT, war, pandemic and the cost-of-living crisis) • Risk of unforeseen political impact • Risk of unforeseen increase or decrease in property/Asset volume • Government/departmental restructures which may change the shape and responsibilities of SYMCA and directly impact on a need to modify a system or process to meet requirements.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The stages of this competitive flexible procedure are as follows: Stage 1: Conditions of Participation, including the Procurement Specific Questionnaire. Stage 1 is assessed pass/fail, with the exception of the relevant (AMS) experience, which is scored 0-5 with a minimum of 3 required to proceed; Stage 1 scores determine progression only and are not carried into the award. Stage 2: Award Criteria - Quality, Price and Social Value Tenders will be assessed based on the Most Advantageous Tender (MAT) with a weighting split of 30% Price / 60% Quality / 10% Social Value. The top three bidders with the highest scores will progress to Stage 3. In the event of a tie for third place, all bidders with an equal score will also progress to Stage 3. Stage 3: Award Criteria - Product Demonstration. The demonstration will be 20% overall weighting. The quality, price and social value scores from stage 2 will be carried forward to stage 3. Quality will be re-calculated out of 40% to allow 20% for the demonstration. Ultimate final weightings will be: 40% Quality 20% Project Demonstration 30% Price 10% Social Value Stage 2 quality award criteria will include: Mandatory pass/fail criteria: Core requirements - All must pass Secondary requirements - 50% must pass (provisional) Scored quality criteria will include: Linear Asset Management LAM data model, chainage, linear PM, route-based maintenance Core AMS Platform Work orders, PM, inventory, safety, reporting maturity Integration and Architecture M365 ecosystem, ERP readiness, API architecture, multi-entity isolation Platform and Infrastructure Azure hosting, Fabric data lake integration (S46), Co-pilot AI readiness (S47-S48), security Implementation Approach Methodology, timeline credibility, risk management, data migration Team and innovation Named team, roadmap, innovation, The demonstration will assess 5 scenarios - multi-entity asset register and linear assets, work-order lifecycle, mobile and offline, preventative maintenance and reporting, configurability and integration Award criteria at stage 2 and stage 3 may be refined based on the previous round outcomes to ensure a robust assessment of proposals and identification of the MAT.

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Expected award period

Ends
16 Nov 2026, 23:59

Amendments

Entry 1
Description
2 week extension to tender return to give bidders more time to complete stage 1 requirements.
Id
068658-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
6,298,800
Amount
5,249,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price and Commercial
Description
Criteria will include Saas Licensing, Implementation, Annual Support, Day Rates, Comparison Scenario, Vendor Work Package Mapping, Transition and Exit and Licence Drawdown.

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
At stage 2 this weighting will be 60%, and re-calculated to 40% at stage 3 to incorporate the 20% weighting for the product demonstration. Evaluation criteria include: Linear Asset Management LAM data model, chainage, linear PM, route-based maintenance Core AMS Platform Work orders, PM, inventory, safety, reporting maturity Integration and Architecture M365 ecosystem, ERP readiness, API architecture, multi-entity isolation Platform and Infrastructure Azure hosting, Fabric data lake integration (S46), Co-pilot AI readiness (S47-S48), security Implementation Approach Methodology, timeline credibility, risk management, data migration Team and innovation Named team, roadmap, innovation, The stage 3 demonstration will assess 5 scenarios - multi-entity asset register and linear assets, work-order lifecycle, mobile and offline, preventative maintenance and reporting, configurability and integration Award criteria at stage 2 and stage 3 may be refined based on the previous round outcomes to ensure a robust assessment of proposals and identification of the MAT.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value
Description
Submission of a quantitative 40% and qualitative 60% social value commitment via the Social Value Portal including a social value delivery plan.

Numbers

Entry 1
Number
10
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Financial accounts, Insurance, GDPR, Supply Chain Payment Terms
Criterion 2
Type
technical
Description
Relevant Experience (Scored), Cyber Security, AMS Technical Capability, Health and Safety.

Suitability

Sme
Yes

Contract period

Starts
10 Dec 2026, 00:00
Ends
9 Dec 2033, 23:59
Max Extent Date
9 Dec 2039, 23:59

Renewal

Description
The Authority reserves the right to extend the contract for a further 2 x 36 months subject to satisfactory performance

Options

Description
Whilst the estimate above is expected to cover all requirements, the authority reserves the right to include additional modules, licences or professional services during the contract term as a result of change or growth in SYMCA's responsibilities - linked to the known risks details in this notice.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UKE3
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
068658-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
21 Jul 2026, 12:09
Format
text/html

Planning and budget

No Engagement Notice Rationale
A Preliminary Market Engagement (PME) exercise with Notice identifier: ocds-h6vhtk-04c2fd was published on 06/12/2024 as a Prior Information Notice as required under the previous Public Contract Regulations 2015

Buyer, suppliers and contacts

Organisation 1
Name
South Yorkshire Mayoral Combined Authority
Id
GB-PPON-PDBT-6675-QXPN

Identifier

Scheme
GB-PPON
Id
PDBT-6675-QXPN

Address

Street Address
11 Broad Street West
Locality
Sheffield
Postal Code
S1 2BQ
Country
GB
Country Name
United Kingdom
Region
UKE32

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Sheffield · UKE32 · S1 2BQ · United Kingdom
  • Delivery location · UKE3 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 059880-2026Tender notice on Find a Tender ·
  2. 068658-2026Tender notice on Find a Tender ·