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Invitation to Tender for the Management of Cleaning Services at Hamstead Hall Academy Trust

HAMSTEAD HALL ACADEMY TRUST · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 22:31.

Opportunity overview

The Hamstead Hall Academy Trust has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process. The trust consists of two schools based in the North-West Birmingham area which are: 1) Hamstead Hall Academy, a secondary school with around 1200 pupils. 2) Grestone Academy, a primary school with around 380 pupils. Aims of the Service and Tender The key aims of the tender are to: - Provide a high standard of cleaning - Deliver the cleaning services with consistency - good quality assurance systems in place - Good communication at local and operations manager level with the Trust - two-way communication - Daily interaction with the School representative at each site - Develop an effective method of handing over any special needs and comments on a daily basis - A Contractor that adopts a flexible and proactive approach to all Trust activities. - Cleaners to work the hours that best suit the needs of the School and maximise the work completed - A Contractor that operates using the optimum level of staffing. Training and development of the teams at the School This does not imply that this is not happening now - these are the aims of the contract. The Trust work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors and other areas of the Trust impacts upon the teaching and learning that goes within the Trust. The Trust expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as we do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.

Classification

  • CPV90919300 — School cleaning services

Lots

  • Lot 1£1.2m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06bc59
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Tenders to be submitted on the Red Box Tender Portal: https://redboxportal.com/

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
16 Sept 2026, 17:00

Enquiry period

Ends
3 Sept 2026, 17:00

Expected award period

Ends
2 Oct 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
1,440,000
Amount
1,200,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
Commercial

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
50
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
4 Dec 2026, 00:00
Ends
3 Dec 2029, 23:59
Max Extent Date
3 Dec 2031, 23:59

Renewal

Description
The contract will be awarded for a three-year duration with the option of two additional one-year extensions.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
90919300
Description
School cleaning services

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
067985-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
17 Jul 2026, 16:46
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
HAMSTEAD HALL ACADEMY TRUST
Id
GB-COH-08528845

Identifier

Scheme
GB-COH
Id
08528845

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PBHY-4244-VVQQ

Address

Street Address
Hamstead Hall Academy Craythorne Avenue
Locality
Birmingham
Postal Code
B20 1HL
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
RED BOX CONSULTANCY SERVICES LIMITED
Id
GB-COH-05126781
Role Details
Consultant supporting with the Procurement Process

Identifier

Scheme
GB-COH
Id
05126781

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PDBY-5265-PHLM

Address

Street Address
1 Innisfree Close
Locality
North Yorkshire
Postal Code
HG2 8PL
Country
GB
Country Name
United Kingdom
Region
UKE22

Contact

Roles

procuringEntity
processContactPoint

Details

Recorded locations

  • Buyer location · Birmingham · UKG31 · B20 1HL · United Kingdom
  • Delivery location · UKG31 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 059501-2026Planned procurement notice on Find a Tender ·
  2. 067985-2026Tender notice on Find a Tender ·