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PROCUREMENT OPPORTUNITY

Maintenance of Grass and Synthetic Sports Surfaces

East Dunbartonshire Council · tender

Tender information last checkedLast checked 27 Sept 2026, 17:57.

Opportunity overview

East Dunbartonshire Council requires a suitably qualified and experienced contractor (the Contractor) to undertake the maintenance of grass and synthetic sports pitch surfaces within its open spaces and schools.

Classification

  • CPV77320000 — Sports fields maintenance services
  • CPV45212290 — Repair and maintenance work in connection with sports facilities
  • CPV77314000 — Grounds maintenance services
  • CPV77314100 — Grassing services

Lots

  • Maintenance of Grass and Synthetic Sports Surfaces - Grass Pitches£450k
  • Synthetic Pitch Surfaces£230k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
EDC20264498
Status
active
Main Procurement Category
services
Procurement Method
open
Procurement Method Details
Open procedure
Has Recurrence
Yes

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
77320000
Description
Sports fields maintenance services

Lot Details

Submission Method

electronicSubmission

Communication

Selection criteria

Criteria

Criterion 1
Type
economic
Description
The relevant selection criteria for Economic and Financial Standing is included in the online SPD (Scotland) module linked to this Contract Notice and outlined below: SPD 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover as follows: - If bidding for Lot 1 only, a minimum “general” yearly turnover of 900,000 GBP for the last three years. - If bidding for Lot 2 only, a minimum “general” yearly turnover of 460,000 GBP for the last three years. - If bidding for both Lot 1 and Lot 2, a minimum “general” yearly turnover of 1,360,000 GBP for the last three years. SPD 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. SPD 4B.5. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP in respect of each claim. Public Liability Insurance = 5,000,000 GBP in respect of each claim.
Minimum
East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Economic and Financial Standing on a PASS/FAIL basis as follows: FAIL = Response fails to meet the selection criteria of East Dunbartonshire Council. PASS = Response meets the selection criteria of East Dunbartonshire Council. Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.

Applies To

supplier
Criterion 2
Type
technical
Description
Bidders will be required to provide 2 examples of services carried out in the past three years that demonstrate that they have the relevant experience to deliver the services as described in the documents attached to this advert. Please provide examples of your participation in similar contracts including specifying your specific roles and responsibilities in those projects. Each example must include, as a minimum, the name of client, the dates during which the services were undertaken, the value of the contract and include a response to the following bullet points: Form of contract(e.g. NEC3/4, SBCC, etc.) and key Contract Particulars. - Short description of the works, roles and responsibilities. - Notable achievements. - Lessons learned. - Mitigation of risk. Your response is limited to 2 number A4 pages (including any images) per case study, using font Arial 11. Please also note that pages are defined as single sides of A4 paper
Minimum
East Dunbartonshire Council will assess responses to SPD (Scotland) question 4C.1.2 as follows: FAIL = Nil or inadequate response which fails to demonstrate previous experience/capacity/capability relevant to this criterion or the response is partially relevant but generally poor with the response showing some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability. PASS = Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. East Dunbartonshire Council will not assess responses to SPD question 4C.10 as part of the selection criteria but it reserves the right to clarify the percentage stated by a bidder. Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.

Applies To

supplier

Contract terms

Performance Terms
As per the Key Performance Indicators contained in the contract documentation.
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Other Requirements

Requires Staff Names And Qualifications
Yes

Covered By

GPA

Tender Period

Ends
24 Jul 2026, 12:00

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Expected award period

Starts
24 Jul 2026, 12:00

Bid Opening

Date
24 Jul 2026, 12:00

Recurrence

Description
August 2029

Lots and requirements

Entry 1
Id
1
Title
Maintenance of Grass and Synthetic Sports Surfaces - Grass Pitches
Description
The service in Lot 1 includes: - Inspection and overseeding. - Sand Top Dressing. - Verti-draining. - Weed and feed application. - Renovation and repair works, on request (Task Order). - Grass cutting service (including collection) to pitches, on request (Task Order). All to grass sports pitch surfaces. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Has Renewal
No
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Management of the Contract
Type
quality
Description
6
Criterion 2
Name
Providing the Services
Type
quality
Description
7.5
Criterion 3
Name
Quality Management
Type
quality
Description
7.5
Criterion 4
Name
Health, Safety & Environment
Type
quality
Description
6
Criterion 5
Name
Fair Work First
Type
quality
Description
1.5
Criterion 6
Name
Community Benefits
Type
quality
Description
1.5
Criterion 7
Type
price
Description
70

Value

Amount
450,000
Currency
GBP

Contract period

Duration In Days
1,200

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Synthetic Pitch Surfaces
Description
The service in Lot 2 includes: - Monthly brushing to 3G/4G pitch surface and litter picking. - Bi-annual treatment of 3G/4G pitch area with mild detergent. - Inspection of 3G/4G pitches (at same time as brushing). - Replenish rubber crumb surfacing, on request (Task Order). - Sweeping leaves/detritus from the polymeric pitch surface. - Power washing of the polymeric and MUGA pitch surface. - Inspection of polymeric pitches (at the same time as brushing). - Additional visit to power wash polymeric pitch surfaces, on request (Task Order). - Ad hoc repairs to synthetic pitches, on request (Task Order). All to synthetic sports pitch surfaces. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Has Renewal
No
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Management of the Contract
Type
quality
Description
6
Criterion 2
Name
Providing the Services
Type
quality
Description
7.5
Criterion 3
Name
Quality Management
Type
quality
Description
7.5
Criterion 4
Name
Health, Safety & Environment
Type
quality
Description
6
Criterion 5
Name
Fair Work First
Type
quality
Description
1.5
Criterion 6
Name
Community Benefits
Type
quality
Description
1.5
Criterion 7
Type
price
Description
70

Value

Amount
230,000
Currency
GBP

Contract period

Duration In Days
1,200

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
77314000
Description
Grounds maintenance services
Entry 2
Scheme
CPV
Id
77314100
Description
Grassing services

Delivery locations

Entry 1
Region
UKM81

Delivery Location

Description
Local government area of East Dunbartonshire.
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
45212290
Description
Repair and maintenance work in connection with sports facilities

Delivery locations

Entry 1
Region
UKM81

Delivery Location

Description
Local government area of East Dunbartonshire.

Buyer, suppliers and contacts

Organisation 1
Name
East Dunbartonshire Council
Id
GB-FTS-98

Identifier

Legal Name
East Dunbartonshire Council

Address

Street Address
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Locality
Kirkintilloch
Region
UKM81
Postal Code
G66 1TJ
Country Name
United Kingdom

Contact

Name
Fraser Murray
Telephone
+44 1415745750

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AUTHORITY
Description
Regional or local authority
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Sheriff Clerks Office
Id
GB-FTS-5487

Identifier

Legal Name
Sheriff Clerks Office

Address

Street Address
PO Box 23, 1 Charlton Place
Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom

Roles

reviewBody

Recorded locations

  • Buyer location · Kirkintilloch · UKM81 · G66 1TJ · United Kingdom
  • Delivery location · UKM81

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 059266-2026tender ·