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PROCUREMENT OPPORTUNITY

HR and Payroll System

ASTON UNIVERSITY · award, contract

Tender information last checkedLast checked 27 Sept 2026, 18:27.

Opportunity overview

Aston University has awarded a contract to Access UK Ltd for the provision of its existing HR and Payroll System, PeopleXD. The contract supports continuity of a critical HR and Payroll system and includes associated system functionality, support, and potential future integration with existing University systems. The contract has been awarded via the G-Cloud framework.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Access UK Ltd

Matched by number
Contract value
£1.4m
Awarded
Not supplied
Contract signed
18 Jun 2026
Award ID
058953-2026-1
Status
active
Identifier
GB-COH 02343760
Location
Loughborough, UKF, LE11 3QF, United Kingdom

Classification

  • CPV72268000 — Software supply services
  • CPV48450000 — Time accounting or human resources software package

Lots

  • Aston University has awarded a contract to Access UK Ltd for the provision of its existing HR and Payroll System, PeopleXD. The system supports critical HR and payroll operations across the University. The award provides continuity of service, reduces implementation risk and disruption, and supports improved system functionality and reporting capability. The contract has been awarded via the G-Cloud framework as a compliant route to market. Additional information: The award report confirms the contract is for the existing HR and Payroll System, awarded to Access UK Ltd via G-Cloud, with a total potential contract value of £1,429,617.60 excluding VAT if the optional one-year extension is exercised.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1089
Status
complete
Main Procurement Category
services
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The contract was awarded via direct award under the G-Cloud 14 framework, based on the supplier's ability to meet the University's requirements and ensure continuity of service. The decision to award to The Access UK Ltd is supported by the following: Ensures continuity of a critical HR and Payroll system Reduces implementation risk and potential service disruption Enables future integration with existing and developing University systems Achieves value for money through negotiated pricing and inclusion of additional functionality

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
72268000
Description
Software supply services

Covered By

GPA

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_OUTSIDE_SCOPE
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Description
Aston University has awarded a contract to Access UK Ltd for the provision of its existing HR and Payroll System, PeopleXD. The system supports critical HR and payroll operations across the University. The award provides continuity of service, reduces implementation risk and disruption, and supports improved system functionality and reporting capability. The contract has been awarded via the G-Cloud framework as a compliant route to market. Additional information: The award report confirms the contract is for the existing HR and Payroll System, awarded to Access UK Ltd via G-Cloud, with a total potential contract value of £1,429,617.60 excluding VAT if the optional one-year extension is exercised.
Has Options
No
Status
cancelled

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48450000
Description
Time accounting or human resources software package

Delivery locations

Entry 1
Region
UKG

Delivery Location

Description
Aston University, Aston Triangle, Birmingham, B4 7ET.

Buyer, suppliers and contacts

Organisation 1
Name
ASTON UNIVERSITY
Id
GB-FTS-183654

Identifier

Legal Name
ASTON UNIVERSITY
No Identifier Rationale
notOnAnyRegister

Address

Street Address
Aston Triangle
Locality
Birmingham
Region
UKG31
Postal Code
B47ET
Country Name
United Kingdom

Contact

Name
Procurement

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
09
Description
Education
Organisation 2
Name
Access UK Ltd
Id
GB-COH-02343760

Identifier

Legal Name
Access UK Ltd
Id
02343760
Scheme
GB-COH

Address

Street Address
Armstrong Building Oakwood Drive, Loughborough University Science & Enterprise Park
Locality
Loughborough
Region
UKF
Postal Code
LE11 3QF
Country Name
United Kingdom

Roles

supplier

Details

Scale
sme
Organisation 3
Name
High Court of England and Wales
Id
GB-FTS-136

Identifier

Legal Name
High Court of England and Wales

Address

Locality
London
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
058953-2026-1
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-COH-02343760
Name
Access UK Ltd

Contracts and changes

Entry 1
Id
058953-2026-1
Award ID
058953-2026-1
Status
active
Date Signed
19 Jun 2026, 00:00

Value

Amount
1,429,617.6
Currency
GBP

Recorded locations

  • Buyer location · Birmingham · UKG31 · B47ET · United Kingdom
  • Delivery location · UKG

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 058953-2026award, contract ·