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PROCUREMENT OPPORTUNITY

Isle of Wight Council Electoral Services Print Contract

Isle of Wight Council · Transparency notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 14:21.

Opportunity overview

1.1 Local Authority Electoral Registration Officers are required to send a number of forms and letters to both existing and newly identified potential electors throughout the year. 1.2 There is a peak of forms, sent in three separate “waves” between July and October, beginning with a form to every property on our register and two follow-ups to non-responders, and associated follow up forms and letters on a weekly basis. 1.3 The Council’s requirements are therefore for the supplier to produce, envelope and dispatch (including postage) these forms and letter during the contract period following the periods specified below. 1.4 In addition, quotations are sought for the printing of ballot papers, the various letters as detailed in 2.5, and the printing and delivery (postage) of poll cards.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Civica Election Services

Matched by normalised name
Published award value
£363.6k
Awarded
Not supplied
Award ID
1
Status
pending
Identifier
GB-PPON PPGC-9469-GPCM
Location
London, UKI44, SE1 9LQ, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN819389
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Isle of Wight Council Elections Team and Democratic Services Team currently use Civica to provide all of their software for administering their prospective areas. The provision of printed materials for the maintenance of the Electoral Register (printing and postage Invitation to register letters, requests for documentary evidence), delivery of the Annual Canvass (printing and postage of initial canvass letters and subsequent follow up/chaser canvass letters) and the delivery of all types of elections (UKPGE, PCC, Mayoral, Local, Parish and BID) with regards to the production and postage of Poll Cards and the printing of ballot papers. These services have been and are required between the period of 01/11/2024 and 31/08/2027 when it is then intended that a procurement exercise will be entered into for the printing services alongside our Electoral Registration, Electoral Management and Committee Management Systems, following a formal procurement process. The software, namely Xpress Register, Xpress Management and Xpress Modern Gov all integrate together seamlessly to deliver the digital elements of Elections and Democratic Services. Civica Elections Services Limited (CES Xpress Print) is another product offered by Civica that provides the printed elements for the delivery of elections and the maintenance of the Electoral Register. Linking the digital software products together to ensure that printed products are delivered legally and timely. Furthermore the different elements link together without the need for information to be shared with a third party or produced by the IWC to share with a third party. Thus reducing the risk of mistakes or losing data and ensuring efficient use of time through the use of automated processes. Please note - the dates set out are to enable the notice to be published; the contract start date was 01/11/2024.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Suitability

Sme
Yes

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Isle of Wight Council
Id
GB-PPON-PGYX-7387-YJXG

Identifier

Scheme
GB-PPON
Id
PGYX-7387-YJXG

Address

Street Address
County Hall
Locality
Newport
Postal Code
PO30 1UD
Country
GB
Country Name
United Kingdom
Region
UKJ34

Contact

Name
Lucy Chandler
Telephone
+44 1983821000

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
Civica Election Services
Id
GB-PPON-PPGC-9469-GPCM

Identifier

Scheme
GB-PPON
Id
PPGC-9469-GPCM

Address

Street Address
Southbank
Locality
London
Postal Code
SE1 9LQ
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Roles

supplier

Details

Scale
large
Vcse
No

Award information

Award 1
Id
1
Title
Isle of Wight Council Electoral Services Print Contract
Status
pending
Main Procurement Category
services
Above Threshold
Yes

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UKJ34
Country
GB
Country Name
United Kingdom

Value

Including VAT
436,379.76
Amount
363,649.8
Currency
GBP

Suppliers

Supplier 1
Id
GB-PPON-PPGC-9469-GPCM
Name
Civica Election Services

Contract period

Starts
2 Jul 2026, 00:00
Ends
31 Aug 2027, 23:59

Related lots

1

Documents

Entry 1
Id
058432-2026
Document Type
awardNotice
Notice Type
UK5
Description
Transparency notice on Find a Tender
Published
22 Jun 2026, 11:54
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
1 Jul 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Newport · UKJ34 · PO30 1UD · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 058432-2026Transparency notice on Find a Tender ·