Property Compliance Services - Phase i: Mechanical and Electrical Services 1 (GPL0304i)

Legal basis

Id

2023/54

Scheme

UKPGA

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Procedure

Features

Orbit will undertake an initial shortlisting stage for all of the expressions of interest received. The top 7 bidders per Lot, or more should scores be tied, will then receive the full tender pack, to submit an initial bid. Orbit will conduct the Competitive Flexible Procedure to include, but not limited to the following stages; 1. Shortlisting 2. Initial Tender Submission 3. Due Diligence (which may include: Dialogue / Presentation / Clarifications) 4. Final Tender Submission After the final evaluation on the basis of Quality at 60% and Price at 40%, bidders will be notified of the award. Orbit intends to rely on section 24 of the Procurement Act 2023 to: • refine the indication of the relative importance of award criteria in accordance with section 24(2) of the Procurement Act 2023; and • to make such other refinements to the award criteria as it deems suitable prior to the request for final tenders (subject always to complying with its duties in section 12 of the Procurement Act 2023). In light of the above, weightings for sub-criteria within quality (to remain with a weighting of 60% overall) will be detailed in the invitation to tender by way of ranges (as is permitted under section 23(3)(b) of the Procurement Act 2023) and refined prior to requests for final tenders. Orbit shall, in accordance with section 24(4) of the Procurement Act 2023 modify and republish or provide again the tender notice and any associated tender documents affected by refinements under this section.

Special regime

Submission terms

Electronic Submission Policy

allowed

Enquiry period

Ends

28 Aug 2026, 14:00

Expected award period

Ends

26 Mar 2027, 23:59

Lot Details

Award Criteria Details

Maximum number of lots a supplier can be awarded: 2 Description of how multiple lots may be awarded: • Bidders can express interest in, and submit bids for, any and all Lots. • A bidder cannot usually be awarded more than two lot within Lots 1-3. • A bidder cannot usually be awarded more than two lots within this Procurement. • Orbit reserves the right not to award any contract as a result of the current procurement process. Lots will be allocated according to the outcome which provides the best value for Orbit's customers, which is defined as below: 1. Where a bidder receives the highest weighted score in more than one Lot, they will be awarded the two Lots for which they scored the highest overall weighted score. 2. Any remaining Lots for which the bidder received the highest weighted score will be awarded to the second ranked bidder, or the next highest ranked bidder where the second ranked bidder has already been awarded two Lots in this procurement according to these restrictions. 3. Where a bidder receives the highest weighted score for more than two Lots and has achieved the same score for those Lots, they will be awarded the Lots of higher annual estimated value. 4. Where two bidders achieve the same score for a Lot, the bidder with the higher price score will be awarded the Lot. 5. Orbit reserve the right to award more than two Lots to a bidder where they are the only one compliant bid received in respect of a Lot, or where no other compliant bid remains due to the application of this Lotting strategy. 6. Notwithstanding the above restrictions, where the highest scoring bidder for a Lot has already been awarded another Lot in this procurement, that bidder will be awarded the additional Lot if their overall weighted score exceeds the next highest ranked bidder's overall weighted score by 5% or more Participants will be invited to indicate the Lots for which they wish to be considered within the PSQ. Further details will be set out in the Descriptive Document. The client reserves the right to modify the contract throughout the term.