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PROCUREMENT OPPORTUNITY

Provision of a Billback Service for Accommodation and Conference Services for East Midlands Railway Limited

TRANSPORT UK EAST MIDLANDS LIMITED · Contract award notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 13:22.

Opportunity overview

Provision of a billback service for accommodation and conference services, including the booking, payment, reconciliation and recharging of accommodation, meeting rooms and associated services to East Midlands Railway and its employees. The service will be provided on a call‑off basis as required, covering multiple locations, for the duration of the contract term. There is no guarantee of volume and services will be required on an ad‑hoc basis in line with operational requirements. Services may be required across multiple UK locations and the service includes the consolidation of supplier invoices and the provision of a single billback invoice to EMR.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

INNTEL LIMITED

Matched by number
Published award value
£660k
Awarded
21 Jun 2026
Award ID
1
Status
pending
Identifier
GB-COH 02287518
Location
Inworth Road Feering, UKH34, CO5 9SE, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06b8d8
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
East Midlands Railway Limited (the Contracting Authority) requires the continued provision of hotel and conference billback services to support the booking, management, payment and reconciliation of accommodation and conference expenditure across its operations. These services are operationally critical to the Contracting Authority's day‑to‑day activities. The incumbent supplier currently provides these services and has established operational processes, systems integrations and payment arrangements that are embedded within the Contracting Authority's business operations. The Contracting Authority is undertaking a fully compliant competitive procurement exercise to establish a long‑term contractual solution for these services. However, a short‑term direct award is required to ensure continuity of service while that procurement is completed and the replacement contract is mobilised. Awarding an interim contract to an alternative supplier would require duplicate implementation and onboarding activity, including systems configuration, process changes and payment set‑up. This would result in additional cost, inefficiency and operational disruption that would be disproportionate given the limited duration of the interim requirement. The contract is therefore being awarded for a period of 12 months only, which is the minimum period considered necessary to complete the competitive procurement process and implement the replacement contractual arrangement. This direct award is made in accordance with Schedule 5 of the Procurement Act 2023, for the purpose of ensuring continuity of essential operational services and avoiding service disruption during the interim period. A fully regulated and competitive tendering process will be undertaken to appoint a long‑term supplier.

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

utilities

Procedure reasons

Entry 1
Id
additionalRepeatExtensionPartialReplacement

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
TRANSPORT UK EAST MIDLANDS LIMITED
Id
GB-COH-09860485

Identifier

Scheme
GB-COH
Id
09860485

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PYJP-8287-BJGL

Address

Street Address
2nd Floor St Andrew's House
Locality
London
Postal Code
EC4A 3AG
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility
Organisation 2
Name
INNTEL LIMITED
Id
GB-COH-02287518

Identifier

Scheme
GB-COH
Id
02287518

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PMGQ-4442-LMRT

Address

Street Address
Inntel House
Locality
Inworth Road Feering
Postal Code
CO5 9SE
Country
GB
Country Name
United Kingdom
Region
UKH34

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Title
Provision of a Billback Service for Accommodation and Conference Services for East Midlands Railway Limited
Status
pending
Date
22 Jun 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
55110000
Description
Hotel accommodation services
Entry 2
Scheme
CPV
Id
55120000
Description
Hotel meeting and conference services
Entry 3
Scheme
CPV
Id
63516000
Description
Travel management services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Value

Including VAT
660,000
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-02287518
Name
INNTEL LIMITED

Standstill Period

Ends
2 Jul 2026, 23:59

Contract period

Starts
3 Jul 2026, 00:00
Ends
2 Jul 2027, 23:59

Related lots

1

Documents

Entry 1
Id
058687-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
22 Jun 2026, 17:01
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
3 Jul 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · London · UKI31 · EC4A 3AG · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 057950-2026Transparency notice on Find a Tender ·
  2. 058687-2026Contract award notice on Find a Tender ·