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PROCUREMENT OPPORTUNITY

Integrated Security Systems Supporting Martyn’s Law Invacuation, visitor and carpark systems for City of Portsmouth College

City of Portsmouth College · Tender notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 15:41.

Opportunity overview

City of Portsmouth College (CoPC) is undertaking a procurement for the design, supply, installation, integration and support of integrated security systems across its four campuses. This procurement supports the College’s preparedness under the Terrorism (Protection of Premises) Act 2025 (Martyn’s Law) and forms part of a wider programme to enhance safeguarding, life safety, and operational resilience across its estate. The requirement encompasses a combination of software and physical infrastructure solutions, delivered in a phased programme, including: Emergency invacuation and notification capability Centralised visitor, staff and student management Controlled vehicle access and car park management Physical access control through card-operated gate systems Solutions must integrate with the College’s existing technology estate. The procurement is structured into three lots to enable both specialist and end-to-end suppliers to participate. Lot Overview: Lot 1 – Invacuation & Visitor Management System (VMS): Delivery of a unified emergency notification and people management system enabling real-time communication, roll-call and safeguarding. Lot 2 – Car Parking Solutions: Provision of ANPR-enabled vehicle access control, barrier systems and parking management across priority campuses. Lot 3 – Physical Card Access Gate Systems: Installation of Paxton-compatible card-operated gate systems to control pedestrian access to buildings and secure areas. Suppliers may bid for one, multiple or all lots. Where multiple suppliers are appointed, interoperability and collaborative delivery across lots will be a critical requirement. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Cosham:-Surveillance-and-security-systems-and-devices./S3PH7RCD2E To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/S3PH7RCD2E

Classification

  • CPV34926000 — Car park control equipment
  • CPV35113300 — Safety installations
  • CPV35120000 — Surveillance and security systems and devices
  • CPV35121000 — Security equipment
  • CPV42961100 — Access control system
  • CPV48000000 — Software package and information systems
  • CPV72222300 — Information technology services

Lots

  • Physical Card Access Gate Systems£37k
  • Invacuation & Visitor Management System (VMS)£70k
  • Car Parking Solutions£56k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CoPC 2025 / 27
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Tender Documents https://www.delta-esourcing.com/delta/respondToList.html?accessCode=S3PH7RCD2E with Copy to Tenders@copc.ac.uk

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
multistage competitive flexible procedure with down selection stage

Additional Procurement Categories

goods

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
13 Jul 2026, 17:00

Enquiry period

Ends
3 Jul 2026, 23:59

Expected award period

Ends
27 Jul 2026, 23:59

Lots and requirements

Entry 1
Id
lot 1
Title
Invacuation & Visitor Management System (VMS)
Description
This lot covers the provision of a fully integrated invacuation (emergency notification) and visitor management system, forming the core life-safety and safeguarding solution for the College. Key Objective: To provide a single, integrated platform enabling real-time awareness, communication and control of all persons on site during both normal operations and emergency scenarios. The solution must deliver: Rapid invacuation, lockdown and emergency communications across all campuses Real-time notification to PCs, mobile devices and digital signage A comprehensive visitor, staff and student management system Emergency roll-call and occupancy tracking The system must: Integrate with Paxton Net2 for credentialing and access control Use EBS as the authoritative identity data source via Active Directory/APIs Integrate with Microsoft 365 and Lanet Estream digital signage Provide multi-channel, resilient communication including failover capability This lot is the priority delivery element, with implementation required ahead of physical infrastructure to support Martyn’s Law readiness.
Status
active
Has Renewal
Yes

Value

Including VAT
84,000
Amount
70,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Specification

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
price
Name
whole life cost

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Relevant Experience

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
cost
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Delivery

Numbers

Entry 1
Number
20
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
9 Aug 2026, 00:00
Ends
31 Aug 2026, 23:59
Max Extent Date
31 Aug 2031, 23:59

Renewal

Description
The maintenance and support period runs for an initial term of three (3) years, with the option for the College to extend by up to two (2) further periods of twelve (12) months each (maximum overall term of five (5) years)
Entry 2
Id
lot 2
Title
Car Parking Solutions
Description
This lot covers the provision of vehicle access control and car park management systems, primarily at Highbury and North Harbour campuses, with optional deployment at other sites. The solution must include: Automatic Number Plate Recognition (ANPR) Vehicle barriers and entry/exit control systems Visitor and contractor vehicle registration Staff permit management and temporary access Monitoring, reporting and security event tracking Key Objective: To improve campus security and traffic management through controlled, auditable and automated vehicle access. The system should: Integrate with the Visitor Management System (Lot 1) Enable automated access for authorised vehicles Support intercom solutions for unregistered vehicles (e.g. taxis, visitors) Provide occupancy and utilisation reporting where possible Delivery of this lot will be phased by campus priority, with flexibility for optional sites depending on funding and programme constraints.
Status
active
Has Renewal
Yes

Value

Including VAT
67,200
Amount
56,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Specification

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
price
Name
Whole life Cost

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Relevant experience

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
price
Name
Social value

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Delivery

Numbers

Entry 1
Number
20
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
9 Aug 2026, 00:00
Ends
30 Sept 2027, 23:59
Max Extent Date
31 Jul 2031, 23:59

Renewal

Description
The maintenance and support period runs for an initial term of three (3) years, with the option for the College to extend by up to two (2) further periods of twelve (12) months each (maximum overall term of five (5) years)
Entry 3
Id
Lot 3
Title
Physical Card Access Gate Systems
Description
This lot covers the provision and installation of physical card access gate systems to control pedestrian entry and exit across key College buildings. The solution must: Be fully Paxton-based or Paxton-certified (Net2 compatible) Provide controlled access to entrances, teaching blocks and sensitive areas Enable time-based permissions and remote management Support emergency lockdown integration and safe egress The system will: Integrate with the Visitor Management System (Lot 1) Use credential data sourced from EBS via Active Directory Provide real-time monitoring, alerts and reporting Key Objective: To provide secure, scalable and integrated physical access control aligned to the College’s existing systems and safeguarding responsibilities. Implementation is required across priority campuses, with design considerations to maintain safe and efficient pedestrian flow, particularly in high-traffic environments.
Status
active
Has Renewal
Yes

Value

Including VAT
44,400
Amount
37,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Specification

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
price
Name
Whole life cost

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Relevant Experience

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
price
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Delivery

Numbers

Entry 1
Number
20
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
9 Aug 2026, 00:00
Ends
31 Aug 2026, 23:59
Max Extent Date
31 Jul 2031, 23:59

Renewal

Description
The maintenance and support period runs for an initial term of three (3) years, with the option for the College to extend by up to two (2) further periods of twelve (12) months each (maximum overall term of five (5) years)

Items and delivery

Item 1
Id
lot 1
Related Lot
lot 1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
35120000
Description
Surveillance and security systems and devices
Entry 3
Scheme
CPV
Id
72222300
Description
Information technology services
Entry 4
Scheme
CPV
Id
35121000
Description
Security equipment
Entry 5
Scheme
CPV
Id
35113300
Description
Safety installations
Entry 6
Scheme
CPV
Id
42961100
Description
Access control system

Delivery locations

Entry 1
Region
UKJ31
Country
GB
Country Name
United Kingdom
Item 2
Id
lot 2
Related Lot
lot 2

Additional Classifications

Entry 1
Scheme
CPV
Id
35120000
Description
Surveillance and security systems and devices
Entry 2
Scheme
CPV
Id
35121000
Description
Security equipment
Entry 3
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 4
Scheme
CPV
Id
72222300
Description
Information technology services
Entry 5
Scheme
CPV
Id
34926000
Description
Car park control equipment
Entry 6
Scheme
CPV
Id
35113300
Description
Safety installations
Entry 7
Scheme
CPV
Id
42961100
Description
Access control system

Delivery locations

Entry 1
Region
UKJ31
Country
GB
Country Name
United Kingdom
Item 3
Id
Lot 3
Related Lot
Lot 3

Additional Classifications

Entry 1
Scheme
CPV
Id
35120000
Description
Surveillance and security systems and devices
Entry 2
Scheme
CPV
Id
35121000
Description
Security equipment
Entry 3
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 4
Scheme
CPV
Id
35113300
Description
Safety installations
Entry 5
Scheme
CPV
Id
42961100
Description
Access control system
Entry 6
Scheme
CPV
Id
72222300
Description
Information technology services

Delivery locations

Entry 1
Region
UKJ31
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1044756116
Document Type
biddingDocuments
Entry 3
Id
057773-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
18 Jun 2026, 17:18
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
City of Portsmouth College
Id
GB-PPON-PBWT-1775-YZPN

Identifier

Scheme
GB-PPON
Id
PBWT-1775-YZPN

Address

Street Address
Highbury Campus, 2 Tudor Crescent
Locality
Cosham
Postal Code
PO6 2SA
Country
GB
Country Name
United Kingdom
Region
UKJ31

Contact

Name
Julia Challacombe
Telephone
02392328904

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Cosham · UKJ31 · PO6 2SA · United Kingdom
  • Delivery location · UKJ31 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 057773-2026Tender notice on Find a Tender ·