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PROCUREMENT OPPORTUNITY

Grassroots football pitch booking & management system

Wrexham County Borough Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 05:21.

Opportunity overview

Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough. The purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales. Suppliers are invited to provide information on systems that can deliver, but are not limited to, the following features: Online booking of football pitches. Online payments at the point of booking. Functionality to improve operational visibility and efficiency. Management of both casual and block bookings. Season ticket or subscription-style arrangements for regular users. Real-time visibility of pitch availability and bookings. Centralised booking management, including the ability to restrict how far in advance pitches can be booked. Suppliers are encouraged to provide: An overview of their solution and key functionality. Examples of similar implementations and relevant experience. Indicative costs and licensing models, where available. Typical implementation timescales and support arrangements. Please note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition. Please email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include "Grassroots Football Pitch Booking & Management System" in the subject line of your email. Wrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.

Classification

  • CPV48000000 — Software package and information systems
  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06b7fb
Main Procurement Category
services
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Amendments

Entry 1
Description
Closing date extended to 26th July 2026 12pm Clarification Questions and Answers: Q - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package? A - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking for a proven product that meets our requirements and can be implemented with minimal custom development. We welcome details of your solution, including how it would meet the Council's requirements and any indicative costs. Q - Could you please confirm if this market engagement exercise is fully open to new suppliers A - I can confirm that this Prior Information Notice (PIN) has been published as a market engagement exercise and is open to all interested suppliers. We welcome responses from both existing and new suppliers who feel they can provide a solution that meets the Council's requirements. Q - is there a specific format you are looking information back in? A - A document covering the main points and questions outlined in the PIN notice would be sufficient. If there is any additional information you feel would be beneficial for us to consider, please feel free to include this as part of your response. Q - is the contract only for 3 months? And is the allocation budget for that 3-month period? A - The reference to a 3-month period should not be interpreted as the intended contract length. The dates included are required for the purposes of the PIN notice published on Sell2Wales. Likewise, the indicative budget is included for market engagement purposes only, as this is currently a fact-finding exercise. We are gathering information from the market to help inform our requirements and procurement strategy, and therefore neither the contract term nor the final contract value has been determined.
Id
064033-2026

Lots and requirements

Entry 1
Id
1
Status
planning

Suitability

Sme
Yes

Contract period

Starts
1 Oct 2026, 00:00
Ends
31 Dec 2026, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UKL23
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough. The purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales. Suppliers are invited to provide information on systems that can deliver, but are not limited to, the following features: Online booking of football pitches. Online payments at the point of booking. Functionality to improve operational visibility and efficiency. Management of both casual and block bookings. Season ticket or subscription-style arrangements for regular users. Real-time visibility of pitch availability and bookings. Centralised booking management, including the ability to restrict how far in advance pitches can be booked. Suppliers are encouraged to provide: An overview of their solution and key functionality. Examples of similar implementations and relevant experience. Indicative costs and licensing models, where available. Typical implementation timescales and support arrangements. Please note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition. Please email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include "Grassroots Football Pitch Booking & Management System" in the subject line of your email. Wrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.
Due
26 Jul 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
064033-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
8 Jul 2026, 10:52
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Wrexham County Borough Council
Id
GB-PPON-PJHN-6516-JQNZ

Identifier

Scheme
GB-PPON
Id
PJHN-6516-JQNZ

Address

Street Address
Commissioning Procurement and Contract Management Unit
Locality
Wrexham
Postal Code
LL11 1AR
Country
GB
Country Name
United Kingdom
Region
UKL23

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Wrexham · UKL23 · LL11 1AR · United Kingdom
  • Delivery location · UKL23 · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 057529-2026Preliminary market engagement notice on Find a Tender ·
  2. 060430-2026Preliminary market engagement notice on Find a Tender ·
  3. 064033-2026Preliminary market engagement notice on Find a Tender ·