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PROCUREMENT OPPORTUNITY

Cleaning Services

Wales & West Utilities Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 14:22.

Opportunity overview

Wales and West Utilities (WWU) intend to establish an agreement for the provision of Cleaning Services across twenty-three (23) sites across Wales and the Southwest. The cleaning services are required to be undertaken across 23 sites that will be included in the scope and the number of hours of cleaning required across the sites varies between one (1) hour for Grangetown and eighty (80) hours for Celtic Springs. The sites have been split across four different Lots that are based on regions within the WWU estate. Lot 1 Northwest and Mid Wales Lot 2 South Wales Lot 3 The West Country Lot 4 Southwest Peninsula

Classification

  • CPV90910000 — Cleaning services

Lots

  • Lot 1£3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WWU1379
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
The tender will be conducted through the following eTender portal https://sourcing4wwu.ukp.app.jaggaer.com/web/login.html

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Bidder can submit on the 1st stage and the remaining stages are invite only. Stage 1 - Conditions of Participation Evaluate submissions to ensure they meet the minimum / mandatory requirement. Invite successful bidders to Stage 2 and inform unsuccessful bidders of the outcome. Stage 2 - Pre-Qualification / Vetting. Submissions shall be scored and the scores will be ranked, and the highest scores shall progress to Stage 3. Invite successful bidders to Stage 3 and inform unsuccessful bidders of the outcome. Stage 3 - ITT Technical, Commercial and Contracting. This period of time shall include the opportunity for bidders to visit a small number of pre-selected sites. More information shall be provided in due course. Stage 3 - ITT Technical, Commercial, Contracting Evaluation Stage 4 - ITT Technical Presentation and Evaluation. Stage 5 - Preferred Bidder Stage. This stage will comprise of informal discussions with the preferred bidder(s) prior to Stage 6 and contract award activities. Stage 6 - Negotiation. WWU reserve the right to not use this stage if all submissions are considered complete, competitive and cohesive.

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
22 Sept 2026, 12:00

Expected award period

Ends
15 Feb 2027, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
3,600,000
Amount
3,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical / Service Based Questions
Description
• OBJ01 - Diagnostic (8%) • OBJ02 - Mobilisation and On Boarding (8%) • OBJ03 - Management (14%) • OBJ04 - People (14%) • OBJ05 - Waste Management (10%) • OBJ06 - Innovation (10%). • OBJ07 - Service Development, Measure and Improvement (14%) • OBJ08 - Customer Experience (14%) • OBJ09 - Social Value (4%) • OBJ10 - Added Value Services (4%)

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
cost
Name
Commercial
Description
Labour Costs - Cleaner Fees. Including NI, Annual leave, Pension, etc. Operating Costs - Management Fees (per month), including Training, Software costs, Contract Management and Administration. Cleaning Equipment Costs (owned and maintained by the awarded supplier(s)) Consumables

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Type
quality
Name
Contracting
Description
Based on propose amendments to WWU Terms and Conditions.

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
22 Feb 2027, 00:00
Ends
21 Feb 2030, 23:59
Max Extent Date
21 Feb 2034, 23:59

Renewal

Description
The duration of the contract term shall be three (3) years with the options to extend 1+1+1+1 . The utilisation of the extension shall be at WWU discretion.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
90910000
Description
Cleaning services

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Description
The tender will be conducted through the eTender Portal. https://sourcing4wwu.ukp.app.jaggaer.com/esop/toolkit/dashboard/dashboard.do?_ncp=1786521550515.1077637-1
Entry 3
Id
A-21139
Document Type
biddingDocuments
Format
application/pdf
Entry 4
Id
A-21141
Document Type
biddingDocuments
Format
application/pdf
Entry 5
Id
A-21142
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Entry 6
Id
A-21143
Document Type
biddingDocuments
Format
application/pdf
Entry 7
Id
A-21144
Document Type
biddingDocuments
Format
application/pdf
Entry 8
Id
A-21145
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 9
Id
A-21146
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 10
Id
A-21147
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 11
Id
080141-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
24 Aug 2026, 08:56
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Wales & West Utilities Limited
Id
GB-COH-05046791

Identifier

Scheme
GB-COH
Id
05046791

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PMVL-3238-DQDX

Address

Street Address
Wales & West House
Locality
Newport
Postal Code
NP10 8FZ
Country
GB
Country Name
United Kingdom
Region
UKL21

Contact

Name
Peter Tune
Telephone
07967 844390

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility

Recorded locations

  • Buyer location · Newport · UKL21 · NP10 8FZ · United Kingdom
  • Delivery location · UKK · United Kingdom
  • Delivery location · UKL · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 057383-2026Preliminary market engagement notice on Find a Tender ·
  2. 077945-2026Tender notice on Find a Tender ·
  3. 080141-2026Tender notice on Find a Tender ·