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PROCUREMENT OPPORTUNITY

HR and Payroll System

Loughborough University · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 16:13.

Opportunity overview

The primary aim of the project is to deliver a reliable, sustainable HRM solution which will meet the long-term needs of the university. The project will provide a system that supports and improves operational efficiency and user experience – including through the step change in the self service functionality for both managers and employees. Our objectives are to deliver a meaningful evolution in HR business processes, refining them as appropriate, and to ensure that our systems are future-fit, whilst ensuring continuity of essential services such as payroll through any change or transition. User facing services such as leave or absence requests need to be efficient and effective, with effective workflows for compliance and approval that reduce the administrative effort required. All self service functionality used by either employees or managers is expected to be intuitive, consistent and accessible for all such staff. The following employee lifecycle activities are within the scope for consideration: Organisation structure, establishment control, recruitment, onboarding, workforce relations, case management, timesheet, casual management, employee changes, payroll management, offboarding The university currently uses 3 separate systems to manage the casual, adhoc and rostered workforce in the university, and one aim of the project is to simplify and improve the user experience for such employees and managers for such by implementing rationalised processes, using the HRM system functionality wherever possible. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Time-accounting-or-human-resources-software-package./FU4935739Z To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/FU4935739Z

Classification

  • CPV48450000 — Time accounting or human resources software package
  • CPV79631000 — Personnel and payroll services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
LU01046
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning

Contract period

Starts
1 Oct 2028, 00:00
Ends
30 Sept 2033, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48450000
Description
Time accounting or human resources software package
Entry 2
Scheme
CPV
Id
79631000
Description
Personnel and payroll services

Delivery locations

Entry 1
Region
UKF2
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
How to Participate: 1. Access the Pre-Market Engagement Document: The full Pre-Market Engagement (PME) document, including detailed background, scope, questions for providers, and submission requirements, is available via the Delta eSourcing platform. To access: •Visit the Delta eSourcing portal : https://www.delta-esourcing.com/ •Register as a supplier if you have not already done so •Search for this opportunity using the access code: FU4935739Z •Download the PME document and associated materials 2. Review and Respond: Please review the PME document carefully and provide comprehensive written responses to all questions. 3. Submit Your Response: Deadline: 17:00 BST on 08 July 2026 Submission method: Via the Delta eSourcing portal only. Following the closure of the PME period: Analysis: •We will analyse all responses received to assess market appetite, viability, and optimal procurement approach •We may contact some, or all, respondents for follow-up discussions or clarifications (but are under no obligation to do so) Decision: •We will decide whether to proceed with a formal procurement, and if so, what procurement route and structure to adopt •The intelligence gathered through PME will inform the development of formal tender documentation (if we proceed) Participation in, or non-participation in, the engagement does not confer any advantage or disadvantage in any subsequent procurement, and is not a condition of participation in the future tender.
Due
8 Jul 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
057376-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
18 Jun 2026, 09:14
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Loughborough University
Id
GB-PPON-PRGT-9932-PLJN

Identifier

Scheme
GB-PPON
Id
PRGT-9932-PLJN

Address

Street Address
Epinal Way, At the back of SM Building., Loughborough University, Epinal Way, Loughborough, Leicestershire, LE11 3TU
Locality
Loughborough
Postal Code
LE11 3TU
Country
GB
Country Name
United Kingdom
Region
UKF22

Contact

Name
Anna Ellis
Telephone
01509 228186

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Loughborough · UKF22 · LE11 3TU · United Kingdom
  • Delivery location · UKF2 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 057376-2026Preliminary market engagement notice on Find a Tender ·