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PROCUREMENT OPPORTUNITY

Maintenance Services

London Universities Purchasing Consortium · Tender notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 18:47.

Opportunity overview

The London Universities Purchasing Consortium (LUPC), acting on behalf of the UK Universities Purchasing Consortia (UKUPC), is establishing a Framework Agreement for Maintenance Services. The Framework will provide Participating Institutions with access to suppliers capable of delivering a broad range of building maintenance services to support the safe, efficient and compliant operation of buildings and estates. Services may be required on a planned, reactive or project basis and include building fabric maintenance, mechanical, electrical and plumbing/public health (MEP) maintenance, planned preventative maintenance (PPM), reactive repairs, and associated maintenance activities. The Framework will also include grounds and external maintenance services and the delivery of minor works projects under the relevant Lot. The Framework is divided into two Lots: Lot 1 – Maintenance and Associated Works Lot 2 – MEP Maintenance Each Lot is further divided into regional panels to support local service delivery and provide nationwide coverage. The regions are: Scotland; North West England; North East & Yorkshire; Midlands; Wales; South West England; London (Greater London); East of England; South East of England; and Northern Ireland. Suppliers may apply for appointment to one or more regions. Call-off contracts awarded under the Framework will be formed using the NEC4 Facilities Management Contract (FMC), including Service Orders for maintenance activities and, where applicable, Project Orders under Option X27 for minor works and projects.

Classification

  • CPV45259000 — Repair and maintenance of plant
  • CPV45260000 — Roof works and other special trade construction works
  • CPV45400000 — Building completion work
  • CPV50000000 — Repair and maintenance services
  • CPV50324200 — Preventive maintenance services
  • CPV50700000 — Repair and maintenance services of building installations
  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations
  • CPV50711000 — Repair and maintenance services of electrical building installations
  • CPV50712000 — Repair and maintenance services of mechanical building installations
  • CPV50720000 — Repair and maintenance services of central heating
  • CPV50730000 — Repair and maintenance services of cooler groups
  • CPV77314000 — Grounds maintenance services
  • CPV79993000 — Building and facilities management services

Lots

  • Lot 1 – Maintenance and Minor Works Projects£125m
  • Lot 2 – MEP Maintenance£125m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
EFM5090 LU
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement will be conducted using the Competitive Flexible Procedure in accordance with section 20(2)(b) of the Procurement Act 2023. The procedure will comprise an initial Participation Stage (selection stage) to assess suppliers' suitability and capability, followed by an Invitation to Tender (ITT) stage for suppliers shortlisted from the Participation Stage. Suppliers should note that the deadline for submission of a Request to Participate is 15 July 2026. Following this deadline, suppliers who have not submitted a Request to Participate will not be eligible to participate further in the procurement process. The tender submission deadline displayed within the notice relates only to shortlisted suppliers invited to the ITT stage. The Contracting Authority may conduct clarification, dialogue and/or negotiation activities during the procurement process as described in the procurement documents. The procedure has been designed to enable the Contracting Authority to identify the Most Advantageous Tender and establish a Framework Agreement that delivers high-quality maintenance services and value for money. The Contracting Authority reserves the right to amend or refine the procedure in accordance with the Procurement Act 2023, provided that any such changes are communicated to participating suppliers and applied in a transparent and non-discriminatory manner.

Covered By

GPA

Participation Fees

Entry 1
Id
ocds-h6vhtk-06b78a

Type

win

Relative Value

Proportion
0.01
Monetary Value
award

Techniques

Has Framework Agreement
Yes

Framework Agreement

Method
withAndWithoutReopeningCompetition
Type
open
Buyer Categories
Members of the following purchasing organisations as listed on their websites: London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html; Southern Universities Purchasing Consortium (SUPC): http://www.supc.ac.uk/engage/our-members/our-members North West Universities Purchasing Consortium (NWUPC): http://www.nwupc.ac.uk/our-members; Advanced Procurement for Universities and Colleges (APUC): https://www.apuc-scot.ac.uk/#!/members;
Description
A framework levy will apply under this agreement. The Supplier shall pay a levy equal to the percentage disclosed in the "Percentage fee charged to suppliers" section of this notice. This levy is calculated as a percentage of the Supplier's total invoiced Charges (excluding VAT) each quarter for all Call-Off Contracts awarded under the framework. The levy supports the ongoing management and administration of the framework. Full details are set out in the Framework Agreement

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
11 Sept 2026, 17:00

Enquiry period

Ends
6 Jul 2026, 17:00

Expected award period

Ends
4 Nov 2026, 23:59

Amendments

Entry 1
Description
Amendment to the Contract Notice to clarify the regional structure of the Framework and the regions available under each Lot. The deadline for requests to participate and the clarification question deadline have also been extended. Amended procurement documents will be made available via the eTendering portal on 23 June 2026.
Id
058765-2026

Lots and requirements

Entry 1
Id
LOT-0001
Title
Lot 1 – Maintenance and Minor Works Projects
Description
A comprehensive building maintenance service covering planned preventative maintenance (PPM), reactive maintenance, emergency response, statutory compliance activities and minor works projects. Services include fabric maintenance, mechanical, electrical and plumbing/public health (MEP) systems, and external and grounds maintenance where required. Suppliers appointed to this Lot will be capable of delivering integrated maintenance services together with Minor Works and Project Orders under Option X27 of the NEC4 Facilities Management Contract.
Status
active
Has Renewal
Yes

Value

Including VAT
150,000,000
Amount
125,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical (Quality)
Description
As stated in the procurement documents (Schedule 1 of the ITP)

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial (Price)
Description
As stated in the procurement documents (Schedule 1 of the ITP)

Numbers

Entry 1
Number
30
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Dec 2026, 00:00
Ends
30 Nov 2028, 23:59
Max Extent Date
30 Nov 2030, 23:59

Renewal

Description
Up to two (2) additional periods of twelve (12) months each
Entry 2
Id
LOT-0002
Title
Lot 2 – MEP Maintenance
Description
A specialist maintenance service focused on mechanical, electrical and plumbing/public health (MEP) systems. Services include planned preventative maintenance (PPM), reactive maintenance, emergency response, statutory inspections, testing and compliance activities relating to building engineering services and associated infrastructure. This Lot does not include responsibility for fabric maintenance or Minor Works projects unless directly associated with MEP maintenance activities.
Status
active
Has Renewal
Yes

Value

Including VAT
150,000,000
Amount
125,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical (Quality)
Description
As stated in the procurement documents (Schedule 1 of the ITP)

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial (Price)
Description
As stated in the procurement documents (Schedule 1 of the ITP)

Numbers

Entry 1
Number
30
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Dec 2026, 00:00
Ends
30 Nov 2028, 23:59
Max Extent Date
30 Nov 2030, 23:59

Renewal

Description
Up to two (2) additional periods of twelve (12) months each

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Scheme
CPV
Id
79993000
Description
Building and facilities management services
Entry 2
Scheme
CPV
Id
45259000
Description
Repair and maintenance of plant
Entry 3
Scheme
CPV
Id
45260000
Description
Roof works and other special trade construction works
Entry 4
Scheme
CPV
Id
45400000
Description
Building completion work
Entry 5
Scheme
CPV
Id
50000000
Description
Repair and maintenance services
Entry 6
Scheme
CPV
Id
50324200
Description
Preventive maintenance services
Entry 7
Scheme
CPV
Id
50700000
Description
Repair and maintenance services of building installations
Entry 8
Scheme
CPV
Id
50710000
Description
Repair and maintenance services of electrical and mechanical building installations
Entry 9
Scheme
CPV
Id
50711000
Description
Repair and maintenance services of electrical building installations
Entry 10
Scheme
CPV
Id
50712000
Description
Repair and maintenance services of mechanical building installations
Entry 11
Scheme
CPV
Id
50720000
Description
Repair and maintenance services of central heating
Entry 12
Scheme
CPV
Id
50730000
Description
Repair and maintenance services of cooler groups
Entry 13
Scheme
CPV
Id
77314000
Description
Grounds maintenance services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 2
Id
LOT-0002
Related Lot
LOT-0002

Additional Classifications

Entry 1
Scheme
CPV
Id
50000000
Description
Repair and maintenance services
Entry 2
Scheme
CPV
Id
50324200
Description
Preventive maintenance services
Entry 3
Scheme
CPV
Id
50700000
Description
Repair and maintenance services of building installations
Entry 4
Scheme
CPV
Id
50710000
Description
Repair and maintenance services of electrical and mechanical building installations
Entry 5
Scheme
CPV
Id
50711000
Description
Repair and maintenance services of electrical building installations
Entry 6
Scheme
CPV
Id
50712000
Description
Repair and maintenance services of mechanical building installations
Entry 7
Scheme
CPV
Id
50720000
Description
Repair and maintenance services of central heating

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
058765-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
23 Jun 2026, 09:28
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
London Universities Purchasing Consortium
Id
GB-PPON-PNVT-3763-LBZD

Identifier

Scheme
GB-PPON
Id
PNVT-3763-LBZD

Address

Street Address
5th Floor, Pinnacle House, 23-26 St Dunstan’s Hil
Locality
London
Postal Code
EC3R 8HN
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Name
Julie Gooch
Telephone
+44 2073072778

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · London · UKI31 · EC3R 8HN · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 057340-2026Tender notice on Find a Tender ·
  2. 058765-2026Tender notice on Find a Tender ·