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PROCUREMENT OPPORTUNITY

Institutional Readiness Assessment and AI Strategy Scoping

York St John University · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 21:31.

Opportunity overview

York St John University (YSJ) is preparing to procure specialist support to deliver a Governance and Institutional Readiness Assessment and AI Strategy. Generative AI is already widely embedded across institutional activity, including teaching, learning, research and professional services, with evidence indicating the use of a significant number of tools across the University and a largely decentralised approach to adoption. In response, the University is seeking to move from fragmented, unmanaged adoption towards a coherent, governed and strategically aligned approach to AI, enabling safe, effective and purposeful use at scale. This pre-market engagement exercise is intended to inform the development of the full procurement and ensure that the Invitation to Tender (ITT) reflects current best practice, innovation and market capability. For more information about this opportunity, please visit the eSourcing portal at: https://neupc.delta-esourcing.com/tenders/UK-UK-York:-Systems-and-technical-consultancy-services./26QBGUNP78 To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/26QBGUNP78

Classification

  • CPV72220000 — Systems and technical consultancy services
  • CPV72221000 — Business analysis consultancy services
  • CPV79400000 — Business and management consultancy and related services
  • CPV79410000 — Business and management consultancy services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
TEN042
Main Procurement Category
services
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning

Contract period

Starts
1 Sept 2026, 00:00
Ends
30 Nov 2026, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72220000
Description
Systems and technical consultancy services
Entry 2
Scheme
CPV
Id
72221000
Description
Business analysis consultancy services
Entry 3
Scheme
CPV
Id
79400000
Description
Business and management consultancy and related services
Entry 4
Scheme
CPV
Id
79410000
Description
Business and management consultancy services

Delivery locations

Entry 1
Region
UKE21
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Governance and Institutional Readiness Assessment and AI Strategy The University’s objective is to establish a clear institutional AI strategy and governance model that enables a coordinated, controlled and adaptable approach to AI. This includes strengthening the University’s ability to: •Shape how AI is used across academic and professional services •Manage associated risks, including legal, ethical and operational considerations •Monitor and assess AI usage across the institution •Enable consistent, safe and effective adoption at scale The University is seeking market insight to inform how this requirement can best be delivered, including approaches, methodologies and innovations that are aligned to the Higher Education sector. Indicative scope of requirement While requirements continue to be refined, the University anticipates that the appointed partner will support: •AI Readiness and Maturity Assessment Evaluation of current AI adoption, governance effectiveness, and institutional risk exposure •Assessment of Existing Systems and AI Capability Review of enterprise platforms (e.g. M365, VLE, CRM) and embedded AI capabilities Identification of value, gaps and unmanaged risk •AI Strategy Development (Primary Output) A clear, practical and implementable institutional AI strategy Defined principles covering teaching, research and professional services •Governance and Operating Model (Primary Output) Design of a governance structure enabling effective oversight, control and decision-making •Platform, Access and Tooling Model Approach for providing safe, consistent access to approved AI tools Reduction in reliance on unapproved or high-risk tools •Policy, Guidance and Acceptable Use Framework Development of a clear and usable framework aligned to institutional governance and controls •User Experience and Adoption Ensuring tools and guidance are accessible, practical and embedded in workflows •Indicative Roadmap and Decision Framework A high-level, flexible implementation pathway supported by structured decision-making •Risk, Control and Benchmarking Proportionate control framework and benchmarking against sector leaders Purpose of this engagement This pre-market engagement exercise is designed to: •Test the University’s current assumptions about delivery approach and scope •Understand what represents standard practice in AI strategy and governance engagements •Identify innovative approaches, tools and methodologies emerging in the market •Explore delivery models appropriate to the UK Higher Education context •Ensure the eventual ITT reflects practical, implementable and market-aligned requirements Insights gathered will directly inform the final specification and procurement approach. Engagement activities During the engagement period, the University may: •Invite suppliers to submit written responses or position statements •Hold market engagement sessions or one-to-one discussions •Request demonstrations of relevant methodologies, frameworks or tools Participation is entirely voluntary and will not influence any future procurement evaluation. How to participate Suppliers interested in contributing to this engagement are be invited to register their interest by emailing an initial proposal to procurement@yorksj.ac.uk. Further details regarding timelines and engagement activities will be shared with participants. Important notice This notice is issued solely for the purpose of pre-market engagement. It: •Does not constitute a call for competition •Does not form part of any procurement process •Does not commit the University to undertake any future procurement The intention is to ensure that any future procurement is well-informed, proportionate and aligned to market capability.
Due
3 Jul 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
056058-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
15 Jun 2026, 10:41
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
York St John University
Id
GB-PPON-PGRG-9322-VXQG

Identifier

Scheme
GB-PPON
Id
PGRG-9322-VXQG

Address

Street Address
Lord Mayors Walk
Locality
York
Postal Code
YO31 7EX
Country
GB
Country Name
United Kingdom
Region
UKE21

Contact

Name
Paul Revell
Telephone
01904 876611

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · York · UKE21 · YO31 7EX · United Kingdom
  • Delivery location · UKE21 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 056058-2026Preliminary market engagement notice on Find a Tender ·