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South Hampshire College Group - Eportfolio

South Hampshire College Group · award, contract

Tender information last checkedLast checked 1 Oct 2026, 03:07.

Opportunity overview

South Hampshire College Group (SHCG) has awarded a contract for the provision of an ePortfolio and apprenticeship management system (OneFile) via the Crown Commercial Service G-Cloud framework. The solution supports the delivery of apprenticeship programmes, including learner progress tracking, assessment management, compliance monitoring and reporting across the College Group.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

One File Ltd

Match pending…
Contract value
£211.2k
Awarded
Not supplied
Contract signed
1 Mar 2026
Award ID
053348-2026-1
Status
active
Identifier
GB-COH 4404870
Location
Manchester, UKJ3, M3 3HN, United Kingdom

Classification

  • CPV72268000 — Software supply services

Lots

  • The contract comprises the provision of a cloud-based ePortfolio and apprenticeship management system (OneFile), delivered as Software-as-a-Service (SaaS), including associated implementation, configuration, user licensing, training, support and maintenance services. The solution is used to support the management and delivery of apprenticeship programmes across South Hampshire College Group, including learner progress tracking, assessment and evidencing, compliance monitoring, reporting, and integration with existing college systems where required. The contract was awarded via a call-off under the Crown Commercial Service G-Cloud framework in accordance with the framework terms and conditions.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06aec1
Status
complete
Main Procurement Category
services
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The contract was awarded via a call-off under the Crown Commercial Service G-Cloud framework, which was established in compliance with the Public Contracts Regulations 2015. In accordance with the framework terms, contracting authorities are permitted to award contracts without further publication of a contract notice. The award was therefore conducted in accordance with Regulation 33 of the Public Contracts Regulations 2015.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
72268000
Description
Software supply services

Covered By

GPA

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_OUTSIDE_SCOPE
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Description
The contract comprises the provision of a cloud-based ePortfolio and apprenticeship management system (OneFile), delivered as Software-as-a-Service (SaaS), including associated implementation, configuration, user licensing, training, support and maintenance services. The solution is used to support the management and delivery of apprenticeship programmes across South Hampshire College Group, including learner progress tracking, assessment and evidencing, compliance monitoring, reporting, and integration with existing college systems where required. The contract was awarded via a call-off under the Crown Commercial Service G-Cloud framework in accordance with the framework terms and conditions.
Has Options
No
Status
cancelled

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72268000
Description
Software supply services

Delivery locations

Entry 1
Region
UKJ3

Buyer, suppliers and contacts

Organisation 1
Name
South Hampshire College Group
Id
GB-UKPRN-10007928

Identifier

Legal Name
South Hampshire College Group
Id
10007928
Scheme
GB-UKPRN

Address

Street Address
South Hampshire College Group
Locality
Fareham
Region
UKJ35
Postal Code
PO141NH
Country Name
United Kingdom

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
09
Description
Education
Organisation 2
Name
One File Ltd
Id
GB-COH-4404870

Identifier

Legal Name
One File Ltd
Id
4404870
Scheme
GB-COH

Address

Street Address
6th Floor, Corner Block, Quay Street
Locality
Manchester
Region
UKJ3
Postal Code
M3 3HN
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 3
Name
The High Court of England and Wales
Id
GB-FTS-66

Identifier

Legal Name
The High Court of England and Wales

Address

Locality
London
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
053348-2026-1
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-COH-4404870
Name
One File Ltd

Contracts and changes

Entry 1
Id
053348-2026-1
Award ID
053348-2026-1
Status
active
Date Signed
1 Mar 2026, 00:00

Value

Amount
211,176
Currency
GBP

Recorded locations

  • Buyer location · Fareham · UKJ35 · PO141NH · United Kingdom
  • Delivery location · UKJ3

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 053348-2026award, contract ·