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PROCUREMENT OPPORTUNITY

Route Optimisation Software

Torfaen County Borough Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 03:32.

Opportunity overview

Torfaen County Borough Council is seeking information on route optimisation software to support a review of waste and recycling collection rounds following proposed changes to tipping arrangements for dry recycling. The Council is interested in software solutions that can: - Integrate with Microsoft-based systems and remain compatible with any future in-cab tablet solution - Be used internally to redesign and optimise waste and recycling collection routes

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
T.4621
Main Procurement Category
services
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
20 Jul 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning

Suitability

Sme
Yes

Contract period

Starts
1 Oct 2026, 00:00
Ends
26 Jul 2027, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Authority Name and Address Torfaen County Borough Council Postal Address Waste & Recycling, Ty Blaen, Panteg Way, New Inn, Torfaen NP4 0LS For the attention of: Claire Cutforth Telephone: 07889056096 Email: claire.cutforth@torfaen.gov.uk Contract Details Title Preliminary Market Engagement Notice: provision of route optimisation software to support waste and recycling collection service redesign. Description of the goods or services required Torfaen County Borough Council is seeking information on route optimisation software to support a review of waste and recycling collection rounds following proposed changes to tipping arrangements for dry recycling. The Council is interested in software solutions that can: - Integrate with Microsoft-based systems and remain compatible with any future in-cab tablet solution - Be used internally to redesign and optimise waste and recycling collection routes The review is expected to cover: • Refuse Collection (tipped at one location) • Recycling Collection (Dry recycling and food tipped at two separate locations) • Green waste collection (tipped at one location) The solution should be flexible, support future service changes, and allow additional forms or service interactions to be developed if required. The Council would welcome the following information from interested suppliers: • Indicative costs or pricing model • Software specification and key capabilities • Indicative implementation timescales and key requirements Torfaen County Borough Council provides fortnightly residual waste collections, weekly source-separated food and dry recycling collections, and a seasonal green waste collection service. The proposed relocation of dry recycling and food tipping arrangements creates an opportunity to review collection rounds and improve operational efficiency. This notice is intended to inform the market and invite expressions of interest from suppliers able to provide this type of solution. Responses will help the Council understand available options, likely costs, and delivery considerations before any future procurement activity. Specific Requirement The software must: • Have a user-friendly map-based interface • Have the ability to generate balanced rounds based on service and travel times and break times and break locations • Have the ability to model scenarios based on different disposal points and depot locations • Have the ability to select and move properties or streets from one round to another using drag and drop functionality with a map-based interface • Have the ability when properties are moved or parameters changed to show the impact on round times, mileage, number of bins and weight collected and number of tips • Have the ability for a waste professional to successfully complete projects without GIS and scripting knowledge • To be used by council staff as a standalone optimisation solution • Have the ability to model different scenarios such as 4/5 day working and different shift patterns • Have the ability to produce customisable collection round maps colour coded by round directly from the system without third party applications • Be able to produce reports • Have the ability to calculate both number of rounds and number of working hours required for a particular service • Have the ability to consider service specific restrictions relating to health and safety guidelines such as one sided street collections • Have the ability to allow manual modifications for assisted collections and properties with more than one bin • Have the ability to amend logistical parameters for selected properties and areas including performance rates, participation rates and bin weights • Have the ability to view performance statistics on screen at all times which is instantly updated when changes are made • Have the ability to produce round summaries showing working and driving time, distance travelled and waste tonnage by round • Have the ability to work with a mixed vehicle fleet in terms of size, capacity and crew number • Have the ability to include service restriction time windows, this will restrict certain vehicles from specific roads at critical times of the day Be able to import and export data (xml, csv) including round data for use in other applications • Solution must be able to input the council’s specific round data from the councils current ‘Bin System’ which includes property and round based information. This will be supplied in either one of xml or csv. If you would like a discussion first or to express your interest, Telephone: 07889056096 or by email to claire.cutforth@torfaen.gov.uk
Due
19 Jun 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
053146-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
5 Jun 2026, 09:52
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Torfaen County Borough Council
Id
GB-PPON-PDNG-5431-HGYV

Identifier

Scheme
GB-PPON
Id
PDNG-5431-HGYV

Address

Street Address
Civic Centre
Locality
Torfaen
Postal Code
NP4 0LS
Country
GB
Country Name
United Kingdom
Region
UKL16

Contact

Name
Claire Cutforth

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Torfaen · UKL16 · NP4 0LS · United Kingdom
  • Delivery location · UKL16 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 053146-2026Preliminary market engagement notice on Find a Tender ·