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PROCUREMENT OPPORTUNITY

Photographer and Videographer Services

KENT COMMUNITY HEALTH NHS FOUNDATION TRUST · Tender notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 05:24.

Opportunity overview

KCHFT seeks to appoint one or more suppliers to provide professional, ad‑hoc photography and videography services to support communications, recruitment, campaigns and corporate activity.

Classification

  • CPV79961100 — Advertising photography services
  • CPV79961300 — Specialised photography services

Lots

  • Photography Services£24k
  • Videography£60k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C447383
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
1.2.1 The Contracting Authority is utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link: https://health-family.force.com/s/Welcome User Guide: https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
30 Jun 2026, 12:00

Enquiry period

Ends
16 Jun 2026, 12:00

Other Requirements

Reserved Participation

smeVcse

Reserved Participation Location

Description
Kent

Gazetteer

Scheme
GB-ONS

Identifiers

E10000016

Lots and requirements

Entry 1
Id
Lot 1
Title
Photography Services
Description
• Carry out photoshoots across Kent, Medway, London and East Sussex in health and social care settings, public venues and private residences. • Manage photoshoots; recommend and agree the best approach based on the brief; work autonomously when KCHFT staff cannot attend. • Liaise with participants; confirm pre‑gained consent on the day where applicable. • Capture high‑quality photographs using supplier’s own professional equipment. • Edit and grade photographs to a professional standard for use across print and digital channels. • Provide all photographs to KCHFT with full ownership of intellectual property as set out in Section 12. • Meet agreed timescales and quality standards defined in Sections 5 and 6. • Minimum 10 years’ industry experience and minimum 5 years’ experience working with the NHS or similar (evidenced by portfolio/references if requested).
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
28,800
Amount
24,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price
Description
As detailed in spec

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
As per ITT

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Sept 2026, 00:00
Ends
31 Aug 2029, 23:59
Max Extent Date
31 Aug 2030, 23:59

Renewal

Description
12 months

Options

Description
N/A
Entry 2
Id
Lot 2
Title
Videography
Description
• Carry out shoots across Kent, Medway, London and East Sussex in health and social care settings, public venues and private residences. • Manage shoots; recommend and agree the best approach based on the brief; work autonomously when KCHFT staff cannot attend. • Liaise with participants; confirm pre‑gained consent on the day where applicable. • Capture high‑quality footage using supplier’s own professional equipment (e.g., cinema/DSLR bodies, lenses, lighting, audio capture). • Edit footage to a professional standard including colour grading, captions/graphics, effects/overlays and voice‑overs as required. • Licence and evidence any third‑party audio/music/effects used in edits as per Section 12. • Provide both raw and edited footage to KCHFT with full ownership of intellectual property as set out in Section 12. • Meet agreed timescales and quality standards defined in Sections 5 and 6. • Minimum 10 years’ industry experience producing/editing similar films and minimum 5 years’ experience with the NHS or similar (evidenced by portfolio/references if requested).
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
72,000
Amount
60,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Sept 2026, 00:00
Ends
31 Aug 2029, 23:59
Max Extent Date
31 Aug 2030, 23:59

Renewal

Description
12 months

Options

Description
N/A

Items and delivery

Item 1
Id
Lot 1
Related Lot
Lot 1

Additional Classifications

Entry 1
Scheme
CPV
Id
79961100
Description
Advertising photography services
Entry 2
Scheme
CPV
Id
79961300
Description
Specialised photography services

Delivery locations

Entry 1
Region
UKJ
Country
GB
Country Name
United Kingdom
Item 2
Id
Lot 2
Related Lot
Lot 2

Additional Classifications

Entry 1
Scheme
CPV
Id
79961100
Description
Advertising photography services
Entry 2
Scheme
CPV
Id
79961300
Description
Specialised photography services

Delivery locations

Entry 1
Region
UKJ
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
052089-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
2 Jun 2026, 18:31
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
KENT COMMUNITY HEALTH NHS FOUNDATION TRUST
Id
GB-PPON-PHVC-1716-LBDJ

Identifier

Scheme
GB-PPON
Id
PHVC-1716-LBDJ

Address

Street Address
TRINITY HOUSE, 110 - 120 UPPER PEMBERTON
Locality
ASHFORD
Postal Code
TN25 4AZ
Country
GB
Country Name
United Kingdom
Region
UKJ45

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · ASHFORD · UKJ45 · TN25 4AZ · United Kingdom
  • Delivery location · UKJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 052089-2026Tender notice on Find a Tender ·