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PROCUREMENT OPPORTUNITY

Finance Management System

Great Places Housing Group · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 09:42.

Opportunity overview

Great Places Housing Group is seeking a supplier to deliver a modern, cloud-based Finance Management System, including implementation, integration and ongoing support. The solution must enable efficient financial management, automation, robust reporting and strong controls, integrating seamlessly with existing systems while supporting future organisational growth and transformation.

Classification

  • CPV48440000 — Financial analysis and accounting software package
  • CPV48812000 — Financial information systems
  • CPV72212440 — Financial analysis and accounting software development services
  • CPV72212441 — Financial analysis software development services
  • CPV72212442 — Financial systems software development services
  • CPV72212443 — Accounting software development services

Lots

  • Lot 1£3.6m

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Link to ProContract, reference DN818624. All Associated Tender Documents available to view after opt-in via ProContract.Open source ↗
  • Guidance for asking questions and raising clarification via the ProContract messaging portal.Open source ↗
  • Guidance for accessing an opportunity on ProContract.Open source ↗
  • Guidance for completing the Procurement Specific Questionnaire (PSQ)Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN818624
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
ProContract opportunity ID reference DN818624 Link: https://procontract.due-north.com/Advert?advertId=ea9b9675-448b-f111-813c-005056b64545&fromRfxSummary=True&rfxId=2c0263a0-448b-f111-813c-005056b64545
Published risks
> Changes to statutory accounting, taxation, audit or financial reporting requirements. > Changes to central government, regulator or organisational financial management policies. > Organisational restructuring, mergers, demergers, shared services arrangements or changes to operating model. > Material changes in transaction volumes, user numbers or service demand. > Requirement to integrate with new corporate, banking, payroll, HR, procurement or reporting systems introduced during the contract term. > Decommissioning or replacement of legacy systems not fully identified at contract award. > Changes to cyber security, information assurance or data protection requirements. > Changes in cloud hosting, infrastructure, identity management or technology standards adopted by the authority. > New reporting, analytics or transparency obligations imposed by legislation, regulators or government policy. > Data migration issues arising from previously unidentified data sources, data quality defects or archive records. > Business continuity or disaster recovery requirements arising from significant operational incidents. > Changes required to accommodate acquisitions of third-party software, business applications or enterprise platforms by the authority.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Stage 1 - Participation and Tender Criteria - Procurement Specific Questionnaire (PSQ) with Conditions of Participation, Price and Quality Stage 2 - Demonstration and scenario testing Criteria - Validation of PSQ 'Must-haves', system demonstration, demonstration of scenarios and responses to scenario questions.

Additional Procurement Categories

services

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
21 Sept 2026, 12:00

Enquiry period

Ends
4 Sept 2026, 16:00

Expected award period

Ends
27 Nov 2026, 23:59

Contract terms

Financial Terms
Invoices will be validated against milestones completed during implementation, then annual in advance thereafter for recurring costs. No licence costs will be paid until system is implemented and operational. All invoices must be sent to invoices@greatplaces.org.uk quoting a valid purchase order number. Subject to the Employer's right to withhold or dispute any amount, the Employer will pay the Supplier within 30 calendar days from receipt of an undisputed invoice.

Amendments

Entry 1
Description
Updated tender submission deadline from 12:00 15th September to 12:00 21st September 2026.
Id
084384-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
4,290,000
Amount
3,580,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 3
Type
quality
Name
Demonstration and Scenario Testing

Numbers

Entry 1
Number
35
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Financial standing - minimum turnover £990k Insurance requirements - willingness to obtain Employers (£5m), Public (£10m) and Professional indemnity (£5m). Data Protection - Willingness to complete Data Protection Impact Assessment ICO Regulatory Action - confirm whether the organisation has been subject to regulatory action.
Criterion 2
Type
technical
Description
Willingness to complete the Cyber Security questionnaire (and upon contract award, satisfactory completion). Declaration that the proposed solution meets all 'Must Have' requirements. Provide details of two references, one must be from social housing. Commitment to provide social value contribution

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2033, 23:59
Max Extent Date
31 Dec 2036, 23:59

Renewal

Description
Three extensions in one (1) year increments, up to a maximum 10 year period.

Options

Description
Great Places may exercise the following options during the procurement phase: i. Great Places may alter or amend the tender notice to ensure it remains compliant with the Procurement Act 2023. ii. GPHG's may alter, before the submission deadline for Stage 1, the CFP description, stages or evaluation if this is proportionate based on clarifications received. iii. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Providers, should it elect to abandon this procurement exercise. iv. Great Places may alter the procurement timetable at its discretion. v. Great Places may withdraw at any stage, where there is not a minimum of two compliant Potential Providers. vi. To clarify any part of a submission received at any stage. vii. To use alternative electronic means of receiving tenders or communication in the event of technical difficulties with the e-tender platform during the Competitive Flexible Procedure. Contingency for Central Digital Platform (Find a Tender Service) Failure: i. In the event that the Find a Tender Service (FTS) or associated central digital platform is unavailable or experiencing significant disruption, the Great Places reserves the right to utilise alternative publication and communication routes in accordance with Regulation 5 of the Procurement Regulations 2024. ii. Where such contingency measures are implemented, the Great Places will ensure that all relevant information, including procurement notices, updates and any amendments to timescales (including standstill periods), are communicated transparently and directly to all participants via alternative means. iii. Bidders are responsible for ensuring they remain accessible via the contact details provided and acknowledge that, in such circumstances, formal notifications may be issued outside of the FTS or e-tender platform. Great Places may exercise the following options during the Contract Period: i. The scope may be amended or contract modified (increased, decreased or added functionality) for services or goods that are in keeping with the nature of the contract for presently unknown variables, such as: > to support other departments within Great Places > to help to meet carbon net zero objectives > supporting any incoming or new regulatory and legislative changes > in cases of urgency > in cases of an alternative contract failure or termination > in cases of Great Places staff absence or illness > in the event of merger or acquisition > upon materialisation of a known risk ii. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 3 years and up to 50% annual value. iii. Great Places reserves the right to require enhancements, upgrades or changes to the solution to reflect: > increase or decrease user numbers, licences or service volumes > add or remove modules or functionality within the scope of the solution > benchmark pricing and require adjustments where costs are no longer representative of market rates. > changes in technology platforms > system upgrades or product roadmap developments > organisational transformation requirements All bids are to remain valid for acceptance for a period of 6 months.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48440000
Description
Financial analysis and accounting software package
Entry 2
Scheme
CPV
Id
48812000
Description
Financial information systems
Entry 3
Scheme
CPV
Id
72212440
Description
Financial analysis and accounting software development services
Entry 4
Scheme
CPV
Id
72212441
Description
Financial analysis software development services
Entry 5
Scheme
CPV
Id
72212442
Description
Financial systems software development services
Entry 6
Scheme
CPV
Id
72212443
Description
Accounting software development services

Delivery locations

Entry 1
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE3
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Description
Link to ProContract, reference DN818624. All Associated Tender Documents available to view after opt-in via ProContract.
Entry 3
Id
L-2
Document Type
biddingDocuments
Description
Guidance for asking questions and raising clarification via the ProContract messaging portal.
Entry 4
Id
L-3
Document Type
biddingDocuments
Description
Guidance for accessing an opportunity on ProContract.
Entry 5
Id
L-4
Document Type
biddingDocuments
Description
Guidance for completing the Procurement Specific Questionnaire (PSQ)
Entry 6
Id
084384-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
7 Sept 2026, 12:59
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Great Places Housing Group
Id
GB-PPON-PRYW-1616-TVYT

Identifier

Scheme
GB-PPON
Id
PRYW-1616-TVYT

Address

Street Address
2A Derwent Avenue
Locality
Manchester
Postal Code
M21 7QP
Country
GB
Country Name
United Kingdom
Region
UKD33

Contact

Name
Procurement Team

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking

Recorded locations

  • Buyer location · Manchester · UKD33 · M21 7QP · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE3 · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 051938-2026Pipeline notice on Find a Tender ·
  2. 052715-2026Preliminary market engagement notice on Find a Tender ·
  3. 079651-2026Tender notice on Find a Tender ·
  4. 084384-2026Tender notice on Find a Tender ·