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PROCUREMENT OPPORTUNITY

bpha - Cleaning Services

bpha · Tender notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 05:47.

Opportunity overview

bpha is seeking to appoint suitably qualified and experienced service providers for the provision of Communal Cleaning Services across its housing portfolio. The contract is divided into two lots: Lot 1 (Inner Circle) covering Bedford, Luton and Milton Keynes, including office cleaning at bpha's Bedford office; and Lot 2 (Outer Circle) covering Cambridge, Peterborough, Oxford and Towcester. Services to be delivered under the contract include communal cleaning of shared areas, window cleaning, bin area maintenance, ledge and facade cleaning, and gutter clearance across bpha's residential stock of over 20,000 homes. The contract has an estimated total value of £733,000 per annum across both lots, with an initial term of three years and up to two optional 12-month extensions, giving a maximum total term of five years. Bidders may apply for one or both lots but may only be awarded one. BIDDERS SHOULD NOTE THAT THE WORDING IN THIS NOTICE REGARIDNG ONLY BEING ABLE TO BID FOR AND BE APPOINTED TO ONE LOT IS PARTIALLY INCORRECT. THERE IS A KNOWN ISSUE WITH FTS THAT DISALLOWS YOU FROM INPUTTING ACCURATE NUMBERS INTO THESE FIELDS. BIDDERS ARE PERMITTED TO BID FOR BOTH LOTS OF THIS TENDER, BUT MAY ONLY BE APPOINTED TO ONE.

Classification

  • CPV90612000 — Street-sweeping services
  • CPV90650000 — Asbestos removal services
  • CPV90910000 — Cleaning services
  • CPV90911200 — Building-cleaning services
  • CPV90911300 — Window-cleaning services
  • CPV90919200 — Office cleaning services

Lots

  • bpha - Cleaning Services£1.5m
  • Outer Circle£2.2m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1385
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement is being delivered in two stages. The first, the Conditions of Participation Stage (CoPS), is the initial selection stage. bpha checks bidder eligibility and capability using past experience and organisational competence to create a credible shortlist. No pricing is assessed at this stage — the focus is on compliance and quality to determine who progresses to the second stage. The second stage, the Final Tender Stage (FTS), invites shortlisted bidders to submit their detailed proposals and fully costed, binding commercial offers. bpha evaluates quality and price together to identify the preferred bidder(s), before proceeding to contract award and mobilisation.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
2 Nov 2026, 12:00

Enquiry period

Ends
3 Jul 2026, 12:00

Expected award period

Ends
18 Dec 2026, 23:59

Lot Details

Maximum Lots Bid Per Supplier
1
Maximum Lots Awarded Per Supplier
1

Recurrence

Dates

Entry 1
Starts
2 Jun 2031, 23:59

Lots and requirements

Entry 1
Id
LOT-0001
Title
bpha - Cleaning Services
Description
Inner Circle Bedford Luton Milton Keynes *This lot includes office cleaning services at bpha’s office in Bedford
Status
active
Has Renewal
Yes

Value

Including VAT
1,759,200
Amount
1,466,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Listed in the tender documents
Criterion 2
Type
technical
Description
Listed in the tender documents

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 01:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
The contract is for an inital period of 3 years. There are then 2, 12 month extensions available subject to mutual agreement. The contract value listed on this notice is reflective of the 5 year period.
Entry 2
Id
LOT-0002
Title
Outer Circle
Description
Outer Circle Cambridge Peterborough Oxford Towcester *This lot does not include office cleaning services
Status
active
Has Renewal
Yes

Value

Including VAT
2,638,800
Amount
2,199,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Listed in the tender documents.
Criterion 2
Type
technical
Description
Listed in the tender documents.

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 01:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
The contract is for an initial period of 3 years. Then there are 2, 12 month extensions subject to mutual agreement. The contract values listed in this notice are reflective of the 5 year term.

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Scheme
CPV
Id
90910000
Description
Cleaning services
Entry 2
Scheme
CPV
Id
90612000
Description
Street-sweeping services
Entry 3
Scheme
CPV
Id
90650000
Description
Asbestos removal services
Entry 4
Scheme
CPV
Id
90911200
Description
Building-cleaning services
Entry 5
Scheme
CPV
Id
90911300
Description
Window-cleaning services
Entry 6
Scheme
CPV
Id
90919200
Description
Office cleaning services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 2
Id
LOT-0002
Related Lot
LOT-0002

Additional Classifications

Entry 1
Scheme
CPV
Id
90911200
Description
Building-cleaning services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
051891-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
2 Jun 2026, 13:31
Format
text/html

Planning and budget

No Engagement Notice Rationale
bpha is satisfied that there is a sufficiently sized market of potential bidders, and that the requirement itself is not of a complex nature.

Buyer, suppliers and contacts

Organisation 1
Name
Echelon Consultancy
Id
GB-PPON-PWDT-5224-RGBZ
Role Details
External procurement consultant appointed to administer the procurement process.

Identifier

Scheme
GB-PPON
Id
PWDT-5224-RGBZ

Address

Street Address
Echelon House, 219a Hatfield Road
Locality
St Albans
Postal Code
AL1 4TB
Country
GB
Country Name
United Kingdom
Region
UKH23

Contact

Name
Joey Barron
Telephone
+44 1707339800

Roles

procuringEntity
processContactPoint
Organisation 2
Name
bpha
Id
GB-PPON-PMNG-1377-TBMJ

Identifier

Scheme
GB-PPON
Id
PMNG-1377-TBMJ

Address

Street Address
Bedford Heights, Manton Lane
Locality
Bedford
Postal Code
MK41 7BJ
Country
GB
Country Name
United Kingdom
Region
UKH24

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Bedford · UKH24 · MK41 7BJ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 051891-2026Tender notice on Find a Tender ·