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PROCUREMENT OPPORTUNITY

ID 6282445 - DoF – Promotion and Processing of Give As You Earn (GAYE) Scheme for Northern Ireland Civil Service (NICS)

Department of Finance · Planned procurement notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 07:50.

Opportunity overview

The Department of Finance, on behalf of all NICS departments and participating bodes, now wishes to appoint a Supplier (s), to supply the services associated with; Lot 1 (a) the promotion of the NICS G.A.Y.E. scheme to its’ staff (Professional Fundraising Organisation); and Lot 2 (b) the distribution of donations to charities nominated by individual members of staff (Payroll Giving Agency).

Classification

  • CPV75100000 — Administration services
  • CPV75310000 — Benefit services
  • CPV79342200 — Promotional services
  • CPV79631000 — Personnel and payroll services

Lots

  • Professional Fundraising Organisation£1k
  • Payroll Giving Agency£111.5k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID 6282445
Status
planned
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
This competition is below the UK Threshold. Due to exemptions in Northern Ireland a tender notice will therefore not be published on Find a Tender for this competition. This notice is being published to make the market aware of this opportunity which is now live. Details can be accessed via eTendersNI and the relevant Call for Tender (CfT) number for this opportunity is 6282445. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, paper submissions will not be accepted or considered.

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
23 Jun 2026, 15:00

Enquiry period

Ends
16 Jun 2026, 15:00

Communication

Future Notice Date
29 May 2026, 23:59

Lots and requirements

Entry 1
Id
1
Title
Professional Fundraising Organisation
Description
The Supplier is required to effectively promote the NICS G.A.Y.E. scheme via a range of communication methods to a range of participating bodies. Part of this promotion will include carrying out pre-arranged visits to all of the locations where staff are employed, Suppliers must also share a webinar to participating bodies to enable them to send to staff members outside of planned visits. These pre-arranged visits are limited to the September to June period with at least one visit to be completed with each business location per year.
Status
planned
Has Renewal
Yes

Value

Including VAT
1,200
Amount
1,000
Currency
GBP

Selection criteria

Criteria

Criterion 1
Description
None

Contract period

Starts
1 Jul 2026, 00:00
Ends
30 Jun 2029, 23:59
Max Extent Date
30 Jun 2031, 23:59

Renewal

Description
Two additional periods of 1 year each

Award criteria

Description
PleaseDetails will be provided in the tender documentation
Entry 2
Id
2
Title
Payroll Giving Agency
Description
Lot 2 Supplier must : • Receive, via secure electronic methods, on a monthly basis the full amount of donations made by each relevant Payroll Service Provider • Distribute donations to the charities chosen by the donor/employee within a 5 working day timeframe, as advised by the Professional Fundraising Organisation; • Provide an assurance that all monies received are distributed correctly and on-time; • Hold and notify the named representative of each body detailed in Annex A, of any held donations, within 5 working days of identification , until instruction is received on how to redistribute the remaining balance
Status
planned
Has Renewal
Yes

Value

Including VAT
133,818
Amount
111,515
Currency
GBP

Selection criteria

Criteria

Criterion 1
Description
None

Contract period

Starts
1 Jul 2026, 00:00
Ends
30 Jun 2029, 23:59
Max Extent Date
30 Jun 2031, 23:59

Renewal

Description
Two additional periods of 1 year each

Award criteria

Description
PleaseDetails will be provided in the tender documentation

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79342200
Description
Promotional services
Entry 2
Scheme
CPV
Id
79631000
Description
Personnel and payroll services
Entry 3
Scheme
CPV
Id
75310000
Description
Benefit services
Entry 4
Scheme
CPV
Id
75100000
Description
Administration services

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
79342200
Description
Promotional services
Entry 2
Scheme
CPV
Id
79631000
Description
Personnel and payroll services
Entry 3
Scheme
CPV
Id
75310000
Description
Benefit services
Entry 4
Scheme
CPV
Id
75100000
Description
Administration services

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Planning and budget

Documents

Entry 1
Id
050920-2026
Document Type
plannedProcurementNotice
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Published
29 May 2026, 15:05
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Department of Finance
Id
GB-PPON-PVTL-7513-YWVJ

Identifier

Scheme
GB-PPON
Id
PVTL-7513-YWVJ

Address

Street Address
303 Airport Road
Locality
Belfast
Postal Code
BT3 9ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply
Organisation 2
Name
CPD - Supplies & Services Division
Id
GB-PPON-PVWG-8426-YWXV
Role Details
Construction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland

Identifier

Scheme
GB-PPON
Id
PVWG-8426-YWXV

Address

Street Address
303 Airport Road West
Locality
Belfast
Postal Code
BT3 9ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

procuringEntity
processContactPoint

Details

Recorded locations

  • Buyer location · Belfast · UKN06 · BT3 9ED · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 050920-2026Planned procurement notice on Find a Tender ·