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PROCUREMENT OPPORTUNITY

Housing 21 - Housing Management System (HMS)

Housing 21 · Tender notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 08:26.

Opportunity overview

Please refer to ‘Appendix 1 - Housing 21 – Housing Management System – Specification’ for our detailed specification of requirements. Housing 21 is aiming to award a supplier capable of delivering our core Housing Management System (HMS) functionality in a manner that provides a clear and intuitive user experience to the different user’s profiles across the organisation to support Housing 21’s devolved model. From the central corporate functions to Regional Managers and Local Housing Managers responsible for an individual scheme. The system should be out of the box, cloud based, modern, flexible, and scalable Housing Management System. As a minimum suppliers MUST be able to provide the HMS core functionality requirements to be considered. Housing 21 reserves the right not to include the optional - enhanced functionality modules if in the best interest of Housing 21. Market Engagement Notice: https://www.find-tender.service.gov.uk/Notice/011113-2026 This was used to support the finalisation of Housing 21's specification of requirements. Contract Duration: 5 years + 2 years + 2 years + 1 years Procurement Process: Stage 1: Conditions of Participation Stage 2: Tender Stage Stage 3: Negotiation (Optional) Housing 21 reserves the right to invite more than three of the highest scoring bids at Conditions of Participation (Stage 1), through to the Tender Stage (Stage 2), depending on the competition outcome. Please note this number may vary. For further information please review the guidance document in uploaded documents on Delta eSourcing. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-West-Midlands:-Software-related-services./74MSA85VH9 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/74MSA85VH9

Classification

  • CPV72260000 — Software-related services

Lots

  • Lot 1£6m · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06a840
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Procurement Process: Stage 1: Conditions of Participation Stage 2: Tender Stage Stage 3: Negotiation (Optional) Housing 21 reserves the right to invite more than three of the highest scoring bids at Conditions of Participation (Stage 1), through to the Tender Stage (Stage 2), depending on the competition outcome. Please note this number may vary. For further information please review the guidance document in uploaded documents on Delta eSourcing.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
24 Jun 2026, 12:00

Enquiry period

Ends
15 Jun 2026, 12:00

Expected award period

Ends
1 Oct 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
6,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Housing 21 reserves the right to carry out a business credit profile check via Experian. Bidders must have confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a.Employer’s (Compulsory) Liability Insurance = £5,000,000 b.Public Liability Insurance = £5,000,000 c.Professional Indemnity Insurance = £5,000,000 d.Product Liability Insurance = £5,000,000

Suitability

Sme
Yes

Contract period

Starts
2 Nov 2026, 00:00
Ends
1 Nov 2031, 23:59
Max Extent Date
1 Nov 2036, 23:59

Renewal

Description
5 years + 2 years + 2 years + 1 years

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72260000
Description
Software-related services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
050562-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
29 May 2026, 08:00
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Housing 21
Id
GB-PPON-PGTG-9145-PMNM

Identifier

Scheme
GB-PPON
Id
PGTG-9145-PMNM

Address

Street Address
Housing 21, 10th Floor Tricorn House, 51-53 Hagley Road, Birmingham, B16 8TP
Locality
West Midlands
Postal Code
B16 8TP
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Name
Oliver Butts
Telephone
07759133400

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · West Midlands · UKG31 · B16 8TP · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 050562-2026Tender notice on Find a Tender ·