Hard Facilities Management (Hard FM) Service Provision BCU Wide.

Legal basis

Id

2023/54

Scheme

UKPGA

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Procedure

Features

The competitive flexible procedure consists of the following 2 stages: Stage 1: - Conditions of Participation. Stage 2: - Tender Stage. Stage 1 is an Invitation to Participate for which suppliers need to satisfy the Conditions of Participation in order to be invited to Stage 2 the Tender Stage. Stage 1 consists of: Stage 1a - Completion of the Procurement Specific Questionnaire (PSQ). This is a series of Pass / Fail questions relating to the requirements of the procurement. All bidders that pass Stage 1a will then have their Stage 1b Participation Submissions evaluated. Bidders will need to have a maximum contract value capacity of £2m annually inc vat and also be able to demonstrate an acceptable Financial Standing . Stage 1b - Service Provision Questionnaire. Bidders must complete and return a completed Service Provision Questionnaire as part of their Invitation to Participate return. This is a series of Pass / Fail questions relating to the requirements of the service provision required by BCU. All bidders that pass Stage 1b will then have their Stage 1c Participation Submissions evaluated. Stage 1c - Case Study Response. Demonstration of Experience. This is a scored question relating to experience that is relevant to the specific requirements of the service provision. Bidders are required to complete and return 2 relevant Case Study examples of previous or current service provisions within the last 5 years which demonstrate their suitability to undertake the Service Provision requested of this ITP at BCU. Bidders will be scored on their responses and must achieve a 50% or above scoring on each individual case study provided to further participate within this ITP competition. Bidders who do not score 50% or above on each of the case study submissions as part of the Conditions of Participation evaluation will not progress to Stage 2 (Tender Stage) and will therefore not be invited to submit quality and price submissions as part of this procurement exercise. All bidders that pass Stage 1c will then have their Stage 1d Participation Submission evaluated. Stage 1d - Service Delivery Question. This is a scored question relating to the Service Delivery capabilities of the bidder that is relevant to the specific requirements of the service. All bidders that PASS the Conditions of Participation at Stages 1a & 1b and Stage 1c will have their Stage 1d submission evaluated. Stage 1d is an entirely scored out of 100% response without a pass/fail element to the question requirement, unless the bidder fails to complete and return stage 1d which would constitute a bidder failing stage 1d. Scoring Explanation The bidders passing stages 1a & 1b and achieving a 50% or above scoring on each individual case study submissions on Stage 1c and also completing a stage 1d submission will then have their total scores from stages 1b, 1c and 1d added together to give an overall score out of 300. Stage 1c Case Study #1: Scored out of 100%. Stage 1c Case Study #2: Scored out of 100%. Stage 1d Service Delivery Question: Scored out of 100%. Total: 300%. The 5 highest scoring bidders will be invited to Stage 2 (Tender Submission) . In the event that multiple suppliers are tied on scoring as 5th highest scoring suppliers then all tied suppliers will be invited to participate in Stage 2 (Tender Submission). In the event that less than 5 suppliers qualify to participate in Stage 2 (Tender Submission), then only the suppliers qualifying will be invited to participate in Stage 2 (Tender Submission. Suppliers must pass all the Conditions of Participation criteria before the tender will be assessed against the award criteria. Failure to pass all participation criteria may result in bids not being considered further. Stage 2: Tender Stage. This stage consists of the completion of method statement responses consisting of questions relating to quality and social value: Service Delivery 20.00% Contract Management 10.00% Customer Services 9.00% Innovation 5.00% Added Value 5.00% Social Value 6.00% Price 40% Bidders will be asked to price upon Statutory & Non Statutory PPM costs for asset maintenance by asset, and provide rate card costings for reactive & remedial works across a multiple disciplines (Mechanical, Electrical, Building Fabric) offering labour rates, and percentage mark up on materials and consumables supplied for the services provided by completing a commercial schedule provided. Bidders will then have their Quality and Price scores added together to provide an overall score and provide a tender outcome. Justification for not publishing a preliminary market engagement notice. The Contracting Authority has not undertaken Pre-Market Engagement as part of this procurement. The Contracting Authority prior to Invitation to Participate (ITP) publication undertook a review of its Hard FM Services with a FM Consultancy Service Provider to ensure its specifications and requirements meet the Universities current and future requirements for this ITP exercise and are aligned with current market offerings and best practices. This ensures no unfair advantage to any single prospective bidder or distortion of the competition.

Covered By

Submission terms

Electronic Submission Policy

allowed

Enquiry period

Ends

15 Jun 2026, 17:00

Expected award period

Ends

14 Sept 2026, 23:59