Supply of Materials

Legal basis

Id

2023/54

Scheme

UKPGA

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Procedure

Features

Stage 1: Invitation to Submit a Tender 1. Stage 1 commenced with the issuing of a Tender Notice and the publication of this document(s). 2. Tenders must be submitted in accordance with the Procurement Timetable and instructions set out in this document and any additional information provided. 3. A Procurement Specific Questionnaire (PSQ) has been included on Intend, all Suppliers are required to complete and return in accordance with the Procurement Timetable and instructions within this document. 4. Following the deadline for submission of initial tenders, The Authority will also undertake a review of the completed PSQ with reference to any information held on the Central Digital Platform (CDP). Responses to any Conditions of Participation will be assessed in accordance with the selection process and any selection criteria as set out in the Tender Notice, PSQ and described in this document. Following the assessment of these responses any issues identified will be communicated to the relevant suppliers. 5. Suppliers should note that the Authority reserves the right to re-assess any response to the PSQ, in light of any new relevant information that comes to the Authority's attention. Please refer to the 'Supplier eligibility' provisions in Appendix A: Procurement Terms and Conditions. 6. After the deadline for submission of initial tenders, the Authority will consider, in respect of each Supplier that submitted a tender, whether the Supplier or any related persons within its corporate group, associated persons relied on to meet the Conditions of Participation, or proposed sub-contractors, are excluded or excludable Suppliers and will consider whether to disregard the tender submitted in accordance with its obligations under the Act. If the Supplier is an excluded or excludable Supplier only by virtue of an associated person or proposed sub-contractor, the Authority will notify the Supplier of its intention to disregard its tender and provide the Supplier with reasonable opportunity to replace the associated person or sub-contractor. If as a consequence of this process the Authority disregards a tender from an excluded or excludable Supplier or is aware of an associated person or sub-contractor having been replaced, it will give notice of this fact within 30 days of its decision to the Procurement Review Unit (PRU). 7. The Authority will conduct an assessment of all tenders in order to identify the Supplier which has submitted the most advantageous tender (MAT) in accordance with the assessment methodology and Award Criteria set out in the Tender Notice and described in this document. In carrying out this assessment, the Authority will disregard any tender from a Supplier that does not satisfy the Conditions of Participation. The Authority may also disregard a tender: a. from a Supplier that is not a United Kingdom Supplier or a treaty state Supplier or that intends to sub-contract the performance of all or part of the Contract to a Supplier that is not a United Kingdom Supplier or a treaty state Supplier; or b. if the tender breaches a procedural requirement set out in the Tender Notice or associated tender documents; or c. if the tender offers a price that the Authority considers to be abnormally low for the performance of the Contract. Where the Authority considers that a price offered by a Supplier in its tender is abnormally low, the Authority will notify the Supplier and give the Supplier reasonable opportunity to demonstrate that it will be able to perform the contract for the price offered. The Authority will only disregard the tender if the Supplier cannot satisfactorily demonstrate that it will be able to perform the Contract for the price offered. 8. The Authority will assess tenders submission in accordance with the assessment process and Award Criteria set out in the Tender Notice and described in this document. The assessment process will identify which Suppliers are to be selected to participate in the Presentation stage as set out in Stage 2. 9. Once the assessment of initial tenders has concluded, Suppliers will be notified in writing whether they have successfully been invited to Stage 2. The Authority intends to shortlist a maximum of 3 Suppliers per lot to participate in the Presentation stage (dependent on % scores received). Any Suppliers not invited to participate in Stage 2 will be provided with reasons in writing to explain why they have not been successful. Stage 2: Invitation to Presentation 1. Stage 2 will commence with the issuing of a letter inviting Suppliers that have successfully passed Stage 1, and based on the criteria outlined in Appendix B, to attend one (1) or more Presentation meetings. 2. The letter will also provide details of any new information made available to Suppliers at this stage in the Procurement. 3. The letter will also describe how the Presentation will be conducted, including the location and dates for the relevant meetings, as well as the attendee arrangements. 4. Stage 2 will conclude with the issuing of letters to all participating Suppliers confirming the closure of Presentation. 5. Once the assessment has concluded, the Authority will provide an assessment summary to all Suppliers that submitted final tenders to: a. inform them whether they have been successful in being awarded the Contract. b. provide an explanation of the assessment of the Supplier's tender against the relevant Award Criteria, in accordance with the requirements of the Act. c. where different to the Supplier concerned, provide information in respect of the most advantageous tender submitted, including details of the assessment of this tender against the relevant Award Criteria and the Supplier's name. 6. Once the assessment summaries have been provided to the Suppliers that submitted final tenders, the Authority will also publish a Contract Award Notice on the CDP to commence the mandatory standstill period. 7. Subject to completion of the mandatory standstill period, Stage 2 will end with the Authority entering into the Contract with the preferred Supplier and publication of a Contract Details Notice on the CDP (within 30 days of the date on which the Contract is entered into). Where appropriate, a copy of the Contract may also be published on the CDP.

Submission terms

Electronic Submission Policy

allowed

Tender Period

Ends

30 Sept 2026, 12:00

Enquiry period

Ends

18 Sept 2026, 17:00

Expected award period

Ends

15 Dec 2026, 23:59

Recurrence

Amendments