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PROCUREMENT OPPORTUNITY

Preliminary Market Engagement – Bulk Scanning (Paper-to-Digital Services)

Ministry of Justice · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 17:37.

Opportunity overview

The Authority is preparing to launch a retender for the provision of Ministry of Justice (MoJ) and HM Courts and Tribunals Service (HMCTS) bulk scan services. Please note, this notice does not constitute a call for pre-market engagement or competition, it is to inform the market of a future potential opportunity. HMCTS has made public commitments to provide public facing services for vulnerable users unable to access digital services. The Bulk Scan service supports processes requiring service users to submit original documentation as part of ongoing cases, however the majority of the processes handled by the Bulk Scan service is to validate original documentation submitted by legal professionals, such as Wills and Marriage Certificates. The services currently using Bulk Scan are Probate, Social Security & Child Support (SSCS), Crime (Single Justice Service (SJS)), Family Public Law (FPL), No Fault Divorce (NFD), Family Private Law (PrL), Financial Remedy (FR), and Civil Money Claims (CMC). The service is in scope to be rolled out to Employment Tribunal (ET), Immigration & Asylum Chamber (IAC), Adoption and others at a later date. This project is still progressing. All information contained in this notice, including but not limited to, timings, value and potential scope, is indicative only and may be subject to change. No response is required from interested parties regarding this notice however HMCTS confirms it intends to publish a Preliminary Market Engagement (PME) notice in due course though as per above this is subject to change.

Classification

  • CPV79999000 — Scanning and invoicing services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PRJ_16600
Main Procurement Category
services
Above Threshold
Yes
Status
planned

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Feb 2027, 23:59

Lots and requirements

Entry 1
Id
1
Status
planned

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Feb 2028, 00:00
Ends
31 Jan 2035, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79999000
Description
Scanning and invoicing services

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
1. Description of Service Requirement HMCTS currently operates services to convert physical documentation into digital format to support court and tribunal operations. The future requirement is expected to include: • Receipt and secure handling of physical documents • Document preparation and scanning • Image and data quality assurance • Data capture and indexing (where required) • Secure onward transmission to HMCTS systems • Handling of sensitive, confidential, or original materials • Flexible scaling to accommodate changing demand The requirement will prioritise: • Value for money • Security and data protection compliance • Service resilience and continuity • Flexibility to manage fluctuating volumes The information set out above is preliminary and subject to change. Nothing in this notice should be taken as an indication of the final scope, specification, procurement procedure, or commercial structure. 2. Scope of Market Engagement HMCTS is seeking supplier input into areas including but not limited to the following: • Delivery models and operating approaches • Capacity and scalability • Pricing and commercial structures • Technology and innovation • Mobilisation and transition considerations • Risks and barriers to entry 3. Engagement Approach 3.1 Questionnaire Suppliers will be invited to complete a structured questionnaire (EMEQ) to provide market insight. Responses will not be evaluated or used to assess supplier capability or suitability for this or any future procurement. 3.2 Supplier Engagement Event (Indicative) HMCTS may hold a virtual supplier day, providing: • Overview of the requirement • Opportunity for clarification • Discussion of key themes This will be confirmed following receipt of the EMEQ responses and details provided as appropriate to registered suppliers. Any supplier day will be open to all suppliers who register in accordance with this notice. HMCTS may publish a summary of key themes, questions and responses following the event. 4. How to Participate Suppliers should register interest via emai by 5pm on the 8th July: Email: HMCTSCommercial@justice.gov.uk Subject line: Bulk Scanning PME Registration – [Organisation Name] Please include: • Organisation name • Contact name and role • Contact email address Registered suppliers will initially receive: • Questionnaire documentation • Submission guidance An invite to any subsequent supplier event if held. Registration for, and participation in, this preliminary market engagement is not a prerequisite for participation in this or any future procurement. 5. Key Dates (Indicative) Registration deadline by 17:00 on the 08/07/2026 Questionnaire issued 09/07/2026 Questionnaire deadline by 17:00 on the 24/07/2026 Supplier event (TBC) TBC but estimated first week of August 6. Important Information • This is not a call for competition • Participation is voluntary and non-evaluative • Participation will not confer any advantage or disadvantage • HMCTS is not obliged to commence a procurement • Any future procurement will be conducted in accordance with the Procurement Act 2023 7. Equal Treatment and Transparency HMCTS will ensure that: • No supplier gains an unfair competitive advantage • Relevant information is shared appropriately at any future procurement stage • Engagement is conducted transparently and proportionately HMCTS will ensure that any material information provided during preliminary market engagement which may be relevant to a future procurement is recorded and made available to all potential suppliers at an appropriate stage to ensure a level playing field. 8. Next Steps Following engagement, HMCTS will: • Analyse responses • Refine requirements and commercial approach • Determine procurement strategy and route to market A future opportunity may be advertised via a UK4 Tender Notice
Due
24 Jul 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
059464-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
24 Jun 2026, 14:21
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Ministry of Justice
Id
GB-PPON-PDNN-2773-HVYN

Identifier

Scheme
GB-PPON
Id
PDNN-2773-HVYN

Address

Street Address
102 Petty France
Locality
London
Postal Code
SW1H 9AJ
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · London · UKI32 · SW1H 9AJ · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 048675-2026Pipeline notice on Find a Tender ·
  2. 059464-2026Preliminary market engagement notice on Find a Tender ·