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PROCUREMENT OPPORTUNITY

Three Year Gas Servicing Contract 2026-2029

Southside Housing Association Ltd · tender

Tender information last checkedLast checked 1 Oct 2026, 17:22.

Opportunity overview

The Contract primarily involves Gas Servicing throughout tenant occupied properties within the south side of Glasgow. The Contractor will be required to notify customers of mid-market rent properties of the annual gas service appointment not later than 14 weeks prior to expiry of the existing certificate and not later than 10 weeks prior to the existing certificate expiring for all other properties. The Contract duration is three years (thirty-six months) from the commencement date of 14 September 2026 until the expiry date of 13 September 2029, and will primarily include an annual gas service and reactive maintenance (including parts) to each property, the recording, testing and service to existing smoke, heat and CO detectors, and a check on the condition of the existing gas meter to each property. The proposed works may also include the variation unquantified Modelcodes described within Tender Documents 2 (Pricing Matrix) and 6 (Activity Schedule). Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of six years.

Classification

  • CPV50700000 — Repair and maintenance services of building installations
  • CPV39715210 — Central-heating equipment
  • CPV44115200 — Plumbing and heating materials
  • CPV44115220 — Heating materials
  • CPV44163121 — Heating pipes
  • CPV44600000 — Tanks, reservoirs and containers; central-heating radiators and boilers
  • CPV44620000 — Central-heating radiators and boilers and parts
  • CPV44621000 — Radiators and boilers
  • CPV44621100 — Radiators
  • CPV44621110 — Central-heating radiators
  • CPV44621111 — Non-electrically-heated central-heating radiators
  • CPV44621200 — Boilers
  • CPV44621220 — Central-heating boilers
  • CPV44621221 — Parts of central-heating boilers
  • CPV45232141 — Heating works
  • CPV45315000 — Electrical installation work of heating and other electrical building-equipment
  • CPV45331000 — Heating, ventilation and air-conditioning installation work
  • CPV45331100 — Central-heating installation work
  • CPV50531000 — Repair and maintenance services for non-electrical machinery
  • CPV50531100 — Repair and maintenance services of boilers
  • CPV50531200 — Gas appliance maintenance services
  • CPV50720000 — Repair and maintenance services of central heating
  • CPV50721000 — Commissioning of heating installations
  • CPV50800000 — Miscellaneous repair and maintenance services

Lots

  • Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.£660k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06a0cd
Status
active
Main Procurement Category
services
Procurement Method
open
Procurement Method Details
Open procedure
Has Recurrence
Yes

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
50700000
Description
Repair and maintenance services of building installations

Submission Method

electronicSubmission

Communication

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Gas Safe Register NICEIC or SELECT Electrical Contractors Association of Scotland

Applies To

supplier
Criterion 2
Type
economic
Description
Bidders will be required to have a minimum 'general' yearly turnover of 220,000 GBP for the last two years or have an average yearly turnover of a minimum of 220,000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 10,000,000 GBP Public Liability Insurance - 10,000,000 GBP

Applies To

supplier
Criterion 3
Type
technical
Description
Question 4C.1.2 - Bidders will be required to provide two examples of Gas Servicing to domestic properties that are similar to the requirements of Southside Housing Association and demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years. Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice

Applies To

supplier

Contract terms

Performance Terms
Tender Document 8 'Key Performance Indicators' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial Plan for the approval of Southside Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor.
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Other Requirements

Requires Staff Names And Qualifications
Yes

Covered By

GPA

Tender Period

Ends
22 Jun 2026, 12:00

Submission terms

Languages

en

Bid Validity Period

Ends
18 Sept 2026, 23:59

Expected award period

Starts
22 Jun 2026, 12:00

Bid Opening

Date
22 Jun 2026, 12:00

Recurrence

Description
2029 at the earliest if the optional three 12 month annual extensions are not applied

Lots and requirements

Entry 1
Id
1
Description
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
Has Renewal
Yes
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
70
Criterion 2
Type
price
Description
30

Value

Amount
660,000
Currency
GBP

Contract period

Duration In Days
1,080

Renewal

Description
May take up option of up to three further years (2029-2032) at an estimated value of 110000 GBP (excluding VAT) per annum. The annual anticipated cost per annum within the Contract Notice excluding VAT is 110000 GBP.

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50800000
Description
Miscellaneous repair and maintenance services
Entry 2
Scheme
CPV
Id
50531000
Description
Repair and maintenance services for non-electrical machinery
Entry 3
Scheme
CPV
Id
50531100
Description
Repair and maintenance services of boilers
Entry 4
Scheme
CPV
Id
50531200
Description
Gas appliance maintenance services
Entry 5
Scheme
CPV
Id
44621000
Description
Radiators and boilers
Entry 6
Scheme
CPV
Id
44621100
Description
Radiators
Entry 7
Scheme
CPV
Id
44621110
Description
Central-heating radiators
Entry 8
Scheme
CPV
Id
44621111
Description
Non-electrically-heated central-heating radiators
Entry 9
Scheme
CPV
Id
44621200
Description
Boilers
Entry 10
Scheme
CPV
Id
44621220
Description
Central-heating boilers
Entry 11
Scheme
CPV
Id
44621221
Description
Parts of central-heating boilers
Entry 12
Scheme
CPV
Id
39715210
Description
Central-heating equipment
Entry 13
Scheme
CPV
Id
44115200
Description
Plumbing and heating materials
Entry 14
Scheme
CPV
Id
44115220
Description
Heating materials
Entry 15
Scheme
CPV
Id
44163121
Description
Heating pipes
Entry 16
Scheme
CPV
Id
44600000
Description
Tanks, reservoirs and containers; central-heating radiators and boilers
Entry 17
Scheme
CPV
Id
44620000
Description
Central-heating radiators and boilers and parts
Entry 18
Scheme
CPV
Id
45232141
Description
Heating works
Entry 19
Scheme
CPV
Id
45315000
Description
Electrical installation work of heating and other electrical building-equipment
Entry 20
Scheme
CPV
Id
45331000
Description
Heating, ventilation and air-conditioning installation work
Entry 21
Scheme
CPV
Id
45331100
Description
Central-heating installation work
Entry 22
Scheme
CPV
Id
50720000
Description
Repair and maintenance services of central heating
Entry 23
Scheme
CPV
Id
50721000
Description
Commissioning of heating installations

Delivery locations

Entry 1
Region
UKM82

Delivery Location

Description
south side of Glasgow, Scotland

Buyer, suppliers and contacts

Organisation 1
Name
Southside Housing Association Ltd
Id
GB-FTS-182158

Identifier

Legal Name
Southside Housing Association Ltd

Address

Street Address
Southside House, 135 Fifty Pitches Rd, Cardonald
Locality
Glasgow
Region
UKM82
Postal Code
G514EB
Country Name
United Kingdom

Contact

Name
Paul McColgan
Telephone
+44 1414221112

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Registered Social Landlord
Entry 2
Scheme
COFOG
Id
06
Description
Housing and community amenities
Organisation 2
Name
Glasgow Sheriff Court and Judtice of the Peace Court
Id
GB-FTS-182159

Identifier

Legal Name
Glasgow Sheriff Court and Judtice of the Peace Court

Address

Locality
Glasgow
Country Name
United Kingdom

Roles

reviewBody

Recorded locations

  • Buyer location · Glasgow · UKM82 · G514EB · United Kingdom
  • Delivery location · UKM82

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 047729-2026tender ·