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PROCUREMENT OPPORTUNITY

Wilford Hill Crematorium - Replacement & Maintenance Programme

Nottingham City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 07:02.

Opportunity overview

This contract is for the safe removal and disposal under license of 3 existing Evans 300/2 Cremators and double emissions abatement system (including all ancillary items connected to the cremation process), replacing them with new, fuel efficient plant and equipment at Wilford Hill Crematorium, Loughborough Road, Nottingham. The Crematorium must remain operational throughout the programme. The works will therefore require careful planning, phasing, and coordination to ensure continuity of cremation services. The selected Contractor will enter into a long-term maintenance, servicing, and technical agreement of the cremation plant for up to 25 years, reflecting the anticipated lifecycle of the cremation plant. The maintenance contract will include break clauses at five-year intervals, exercisable at the Authority's discretion.

Classification

  • CPV42350000 — Cremators
  • CPV45215300 — Construction work for crematoriums
  • CPV51100000 — Installation services of electrical and mechanical equipment

Lots

  • Lot 1£2.6m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPU 6916
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
works
Above Threshold
Yes
How to submit
All tenders must be submitted via the Council's eProcurement portal: https://procontract.due-north.com/Procurer/Advert/View?advertId=a4ed5342-8191-f111-813c-005056b64545&fromAdvertEvent=True
Published risks
Local Government Reorganisation: During the anticipated contract period, Nottingham and Nottinghamshire may be subject to Local Government Reorganisation (LGR), a national programme led by central government to restructure two-tier authorities into single unitary councils. This process involves Nottingham City Council, Nottinghamshire County Council, the district/borough councils, and the Ministry of Housing, Communities & Local Government, and may lead to changes in governance, boundaries and service delivery arrangements that could affect this contract. Tenderers should therefore note that organisational and contractual arrangements may need to adapt in line with any LGR implementation. Changes in statutory, regulatory, environmental or emissions requirements affecting cremation plant and associated abatement systems. Unforeseen site, structural, utility or integration issues identified during design, installation or commissioning. Changes required to ensure continued compliance with environmental permits or other regulatory approvals. Technological developments or manufacturer requirements necessary to maintain the safe and efficient operation of the cremation plant throughout its lifecycle.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The intention is to award the contract at the first time of asking and Tenderers should prepare and submit their Tenders accordingly. In the event that no tenders are considered satisfactory in all respects and the contract cannot be awarded, the Authority will invite all tenderers which have submitted an otherwise compliant tender to participate in a second stage aimed at improving the content of their tenders. Following the conclusion of this stage tenders will be invited for a second time, and the contract awarded.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
30 Sept 2026, 12:00

Enquiry period

Ends
18 Sept 2026, 17:00

Expected award period

Ends
26 Oct 2026, 23:59

Lot Details

No Lots Division Rationale
The Authority has decided not to divide this procurement into lots due to the specialist and interdependent nature of the requirement. The Authority considers that dividing the requirement into separate lots could: - increase technical and operational risk during decommissioning, installation, and commissioning; - create interface and accountability risks between multiple supplier; - undermine clear responsibility for compliance with statutory, environmental, and emissions requirements; - increase the complexity and cost of contract management over the life of the asset The Authority therefore considers that a single, integrated contract is the most appropriate means of ensuring safe delivery, continuity of services, clear accountability, and value for money across the full lifecycle of the cremation plant.

Lots and requirements

Entry 1
Id
1
Status
active

Value

Including VAT
3,136,200
Amount
2,613,500
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
55
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
5
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
The contractor will be required to hold the following levels of insurance: • Employer's Liability: £5,000,000 (where required by law) • Public Liability: £10,000,000 • Product Liability: £10,000,000 (separate Product Liability policy not required if already included within the provider's Public Liability policy providing it is at the same limit) • Professional Indemnity : £1,000,000 Tenderers must either confirm they hold these already, or commit to having them in place if awarded the contract.
Criterion 2
Type
technical
Description
The Tenderer must demonstrate that it, or any proposed subcontractor undertaking relevant works, holds the following accreditations where applicable: Current NICEIC or NAPIT registration appropriate to any electrical works being undertaken. Current Gas Safe registration covering commercial/industrial gas installations relevant to cremation plant. Current MCERTS accreditation appropriate to any emissions monitoring and/or emissions testing activities being undertaken. Evidence of the relevant registrations and accreditations must be provided upon request.

Contract period

Starts
9 Nov 2026, 00:00
Ends
8 Nov 2051, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
42350000
Description
Cremators
Entry 2
Scheme
CPV
Id
45215300
Description
Construction work for crematoriums
Entry 3
Scheme
CPV
Id
51100000
Description
Installation services of electrical and mechanical equipment

Delivery locations

Entry 1
Region
UKF14
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
074755-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
6 Aug 2026, 13:48
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Nottingham City Council
Id
GB-PPON-PZGG-1891-TDCX

Identifier

Scheme
GB-PPON
Id
PZGG-1891-TDCX

Address

Street Address
Loxley House, Station Street
Locality
Nottingham
Postal Code
NG2 3NG
Country
GB
Country Name
United Kingdom
Region
UKF14

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Nottingham · UKF14 · NG2 3NG · United Kingdom
  • Delivery location · UKF14 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 046938-2026Pipeline notice on Find a Tender ·
  2. 074755-2026Tender notice on Find a Tender ·