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PROCUREMENT OPPORTUNITY

Provision of Archive Database Services

The Royal Household · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 19:40.

Opportunity overview

The Royal Household, including the Royal Collection Trust, may require the provision of a Digital Archive Management System. This may be delivered as a single provider solution or through a combination of integrated offerings. The required capabilities include: •the ability to describe and administer the archive collection irrespective of the format of the records; •the ingestion, secure storage and long-term management and preservation of digitised and born digital records; •controlled publication of catalogue descriptions and digital assets and provide effective search and discovery tools. To support a possible future procurement activity, the team is seeking information from suppliers to enable initial knowledge-gathering about available software solutions and inform our requirements. Please note that part of the aim of the exercise is to decide on the budget for the contract, so no budget estimate is available at this time.

Classification

  • CPV48100000 — Industry specific software package
  • CPV48600000 — Database and operating software package
  • CPV48610000 — Database systems
  • CPV48611000 — Database software package
  • CPV48612000 — Database-management system
  • CPV72212610 — Database software development services
  • CPV72320000 — Database services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
0071/RCT
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Contract period

Starts
1 Jun 2027, 00:00
Ends
1 Jun 2032, 23:59
Max Extent Date
31 May 2034, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48100000
Description
Industry specific software package
Entry 2
Scheme
CPV
Id
48600000
Description
Database and operating software package
Entry 3
Scheme
CPV
Id
48610000
Description
Database systems
Entry 4
Scheme
CPV
Id
48611000
Description
Database software package
Entry 5
Scheme
CPV
Id
48612000
Description
Database-management system
Entry 6
Scheme
CPV
Id
72212610
Description
Database software development services
Entry 7
Scheme
CPV
Id
72320000
Description
Database services

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Please contact procurement@royal.uk for the Request for Information document, and return via email.
Due
22 Jun 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
046587-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
20 May 2026, 16:03
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
The Royal Household
Id
GB-PPON-PGLT-2499-PJTM

Identifier

Scheme
GB-PPON
Id
PGLT-2499-PJTM

Address

Street Address
Buckingham Palace
Locality
London
Postal Code
SW1A 1AA
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Name
Miriam Woods
Telephone
07766006302

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking

Recorded locations

  • Buyer location · London · UKI32 · SW1A 1AA · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 046587-2026Preliminary market engagement notice on Find a Tender ·