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PROCUREMENT OPPORTUNITY

Patent Renewal Management Service

ASTON UNIVERSITY · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 20:26.

Opportunity overview

Aston University is seeking to procure a Patent Renewal Management Service. To assist with the initial stages of planning, the service is expected to include: • Monitoring of patent renewal deadlines across multiple jurisdictions • Provision of periodic renewal schedules • Execution of patent renewals in line with Aston University instructions • Consolidated invoicing and financial reporting • Forecasting of future renewal costs • Maintenance of records and provision of supporting documentation The service will apply to a global portfolio of approximately 75 active patents. Please note, this scope is subject to change.

Classification

  • CPV79100000 — Legal services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1292
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Suitability

Sme
Yes

Contract period

Starts
1 Sept 2026, 00:00
Ends
31 Aug 2028, 23:59
Max Extent Date
31 Aug 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79100000
Description
Legal services

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Aston University is beginning the pre-market engagement process in relation to its patent renewal management requirements. The University is considering the procurement of a centralised service to manage patent renewals across its global intellectual property portfolio. This may be delivered through a single contract. Aston is inviting responses to a Request for Information (RFI) to obtain feedback from the market. This will help the University to better understand: • Available service delivery models • Pricing structures and potential efficiencies • Implementation requirements and onboarding processes • Market capability and capacity The information gathered will be used to inform the specification, procurement strategy, and route to market. Suppliers are also invited to highlight any aspects of the proposed scope that may restrict competition or present delivery challenges. The information being requested is as follows: 1. Supplier Name, Address and Company Registration no 2. If approved, how long would implementation take and what would need to be provided from Aston? 3. Please provide information on how the service would function 4. What would be the expected or required process and deadlines for approving renewals 5. Is there any more detail or specifications you would need to submit a bid? Please submit your responses to procurement@aston.ac.uk by 17:00 on 01/06/2026
Due
1 Jun 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
046125-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
20 May 2026, 10:05
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
ASTON UNIVERSITY
Id
GB-COH-RC000904

Identifier

Scheme
GB-COH
Id
RC000904

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PTLB-7496-TPTR

Address

Street Address
Aston Triangle
Locality
Birmingham
Postal Code
B4 7ET
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Birmingham · UKG31 · B4 7ET · United Kingdom
  • Delivery location · UKG31 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 046125-2026Preliminary market engagement notice on Find a Tender ·