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PROCUREMENT OPPORTUNITY

Provision of a Hosted Meeting and Agenda System (ModernGov)

Bristol City Council · award, contract

Tender information last checkedLast checked 1 Oct 2026, 21:40.

Opportunity overview

Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Civica UK Ltd

Matched by number
Contract value
£81.4k
Awarded
Not supplied
Contract signed
17 May 2026
Award ID
045556-2026-DN809219-1
Status
active
Identifier
GB-COH 01628868
Location
London, UKK11, SE1 9LQ, United Kingdom

Classification

  • CPV48000000 — Software package and information systems

Lots

  • 3 year contract with option to extend for 12 months for Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN809219
Status
complete
Main Procurement Category
goods
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
This is a direct award to Civica UK Ltd via the CCS Framework RM6259 Vertical Application Solutions Lot 4 Citizen Services for 3 years with an option to extend for 12 months for the following reasons:- • There is no competition for technical reasons, as the supplier holds intellectual property or exclusive rights, making them the only source for the required goods, services, or works. • Existing Supplier: The contract involves goods, services, or works from an existing supplier and changing the supplier would result in the Council receiving goods, services, or works that are different from or incompatible with the existing ones.o Bringing in a new supplier would cause such differences or incompatibilities that would cause significant disproportionate costs and technical difficulties in operation or maintenance.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
48000000
Description
Software package and information systems

Covered By

GPA

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_OUTSIDE_SCOPE
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Description
3 year contract with option to extend for 12 months for Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.
Has Options
Yes
Status
cancelled

Award criteria

Criteria

Criterion 1
Type
price

Options

Description
3+1 years contract.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK11

Buyer, suppliers and contacts

Organisation 1
Name
Bristol City Council
Id
GB-FTS-40229

Identifier

Legal Name
Bristol City Council
No Identifier Rationale
notOnAnyRegister

Address

Street Address
City Hall, College Green
Locality
Bristol
Region
UKK11
Postal Code
BS15TR
Country Name
United Kingdom

Contact

Name
Jo Mealing

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AUTHORITY
Description
Regional or local authority
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Civica UK Ltd
Id
GB-COH-01628868

Identifier

Legal Name
Civica UK Ltd
Id
01628868
Scheme
GB-COH

Address

Street Address
8th Floor, Southbank Central, 30 Stamford Streety
Locality
London
Region
UKK11
Postal Code
SE1 9LQ
Country Name
United Kingdom

Roles

supplier

Details

Scale
sme
Organisation 3
Name
Bristol District Registry of the High Court
Id
GB-FTS-21053

Identifier

Legal Name
Bristol District Registry of the High Court

Address

Street Address
Greyfriars, Lewins Mead
Locality
Bristol
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
045556-2026-DN809219-1
Title
Provision of a Hosted Meeting and Agenda System (ModernGov)
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-COH-01628868
Name
Civica UK Ltd

Contracts and changes

Entry 1
Id
045556-2026-DN809219-1
Award ID
045556-2026-DN809219-1
Title
Provision of a Hosted Meeting and Agenda System (ModernGov)
Status
active
Date Signed
18 May 2026, 00:00

Value

Amount
81,402
Currency
GBP

Recorded locations

  • Buyer location · Bristol · UKK11 · BS15TR · United Kingdom
  • Delivery location · UKK11

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 045556-2026award, contract ·