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PROCUREMENT OPPORTUNITY

Transparency Notice - Direct Award of ERP System (Finance and Procure‑to‑Pay)

Arts University Bournemouth · Transparency notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 22:12.

Opportunity overview

The Authority intends to award a contract to continue the provision of its Enterprise Resource Planning (ERP) system, including finance, procurement, and invoicing modules (Access Dimensions, FocalPoint, and Lightyear). The system supports core financial operations, including general ledger, accounts payable, and procure‑to‑pay workflows, and is fully embedded across the Authority's operational processes.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Access UK Limited

Matched by number
Published award value
£424.2k
Awarded
Not supplied
Award ID
1
Status
pending
Identifier
GB-COH 02343760
Location
Loughborough, UKF22, LE11 3QF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-069a9a
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The Authority is awarding this contract directly to the incumbent supplier, The Access Group, on the basis of single supplier availability due to technical reasons. The current Enterprise Resource Planning (ERP) system (Access Dimensions, FocalPoint, and Lightyear) is business-critical and fully embedded within the Authority's financial and procurement operations. The system supports core functions including general ledger, accounts payable, and procure-to-pay workflows, and is integrated across multiple operational processes. Due to this level of technical integration, transitioning to an alternative supplier would require full system replacement, including data migration, reconfiguration of interfaces and integrations, and retraining of users. This would result in: • Disproportionate financial cost relative to the value of the contract • Significant technical complexity and implementation risk • Potential disruption to critical finance and payment operations The Authority has therefore determined that no reasonable alternative supplier can be engaged at this time without incurring disproportionate cost and disruption. This direct award is intended as a transitional arrangement to ensure continuity of service while allowing time for the Authority to review its requirements and undertake a compliant future procurement process.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Arts University Bournemouth
Id
GB-PPON-PVCG-5182-VTDJ

Identifier

Scheme
GB-PPON
Id
PVCG-5182-VTDJ

Address

Street Address
7 Fern Barrow, Wallisdown
Locality
Poole
Postal Code
BH125HH
Country
GB
Country Name
United Kingdom
Region
UKK24

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
Access UK Limited
Id
GB-COH-02343760

Identifier

Scheme
GB-COH
Id
02343760

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PBNW-7697-HCPQ

Address

Street Address
Armstrong Building Oakwood Drive
Locality
Loughborough
Postal Code
LE11 3QF
Country
GB
Country Name
United Kingdom
Region
UKF22

Contact

Roles

supplier

Details

Scale
large
Vcse
No

Award information

Award 1
Id
1
Status
pending
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes
Has Options
Yes

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72212451
Description
Enterprise resource planning software development services

Delivery locations

Entry 1
Region
UKK24
Country
GB
Country Name
United Kingdom

Value

Including VAT
509,020
Amount
424,183.33
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-02343760
Name
Access UK Limited

Contract period

Starts
31 Dec 2026, 00:00
Ends
30 Dec 2029, 23:59
Max Extent Date
30 Dec 2030, 23:59

Renewal

Description
The Authority proposes a single extension of up to one year, to be exercised at its discretion. This extension may be utilised where additional time is required to complete a compliant procurement process, including market engagement, specification development, and contract award, or where there is a continued need to ensure continuity of critical financial and procurement system operations. Any decision to exercise the extension will be subject to internal governance approval and ongoing assessment of value for money and operational requirements.

Options

Description
consulting manhours to help is trouble shooting

Related lots

1

Documents

Entry 1
Id
045164-2026
Document Type
awardNotice
Notice Type
UK5
Description
Transparency notice on Find a Tender
Published
17 May 2026, 19:11
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
1 Jun 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Poole · UKK24 · BH125HH · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 045164-2026Transparency notice on Find a Tender ·