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PROCUREMENT OPPORTUNITY

Class 158 and class 170 Spares and Consumables / PS0022

TRANSPORT UK EAST MIDLANDS LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 11:21.

Opportunity overview

The tender is structured into four lots: • Lot 1: Consumables for Classes 158 and 170. • Lot 2: Class 158 repairables • Lot 3: Class 170 repairables A combined lot is offered as Lot 4 within the tender documents. • Lot 4: spares, repairables and consumables for both the Class 158 and Class 170 fleets.

Classification

  • CPV34630000 — Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment
  • CPV50222000 — Repair and maintenance services of rolling stock

Lots

  • Lot 1:£5.8m
  • Lot 2£5.8m
  • Lot 3£5.8m
  • Lot 4: Combined award for spares, repairables and consumables for Class 158 and Class 170 fleet.£17.4m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PS0022
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The procurement process will be conducted as a two-stage procedure, designed to evaluate bidders' capability, quality of submission and commercial offering before progressing to a negotiation phase. During Stage 1, Tenderers will be required to submit an initial Tender comprising responses to the quality requirements and a completed pricing schedule. In addition, all Tenderers must satisfy the mandatory requirements of the Pre-Selection Questionnaire (PSQ), which will be assessed on a pass/fail basis. Initial Tenders will be evaluated in accordance with the scoring criteria detailed in this document. Tenderers that do not fail any mandatory PSQ requirements and achieve an overall evaluation score of 65% or above will be invited to participate in Stage 2. Stage 2 will consist of a structured negotiation phase with shortlisted Tenderers. Initial Tenders will form the basis of negotiations, which may include discussions and refinements relating to technical, commercial and delivery aspects of the proposed solution. Following the conclusion of negotiations, Tenderers will be invited to submit a final revised Tender. Revised Tenders will be evaluated in accordance with the scoring criteria detailed in this document. EMR reserves the right to undertake a further interview and/or clarification stage following receipt of the final revised Tenders. The Contract will be awarded to the Tenderer submitting the most advantageous Tender, based on the scores achieved following the evaluation of the final revised Tender. Please note: Where a suitable solution is offered at the initial Tender stage, EMR reserves the right to award the Contract on the basis of the initial Tender without entering into negotiations.

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
5 Oct 2026, 11:00

Expected award period

Ends
25 Jan 2027, 23:59

Recurrence

Dates

Entry 1
Starts
25 Jan 2029, 23:59

Lots and requirements

Entry 1
Id
1
Title
Lot 1:
Description
Lot 1: Consumables for Classes 158 and 170.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
6,960,000
Amount
5,800,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
25 Jan 2027, 00:00
Ends
24 Jan 2029, 23:59
Max Extent Date
24 Jan 2031, 23:59

Renewal

Description
The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.

Options

Description
The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.
Entry 2
Id
2
Title
Lot 2
Description
Lot 2: Class 158 repairables
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
6,960,000
Amount
5,800,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
25 Jan 2027, 00:00
Ends
24 Jan 2029, 23:59
Max Extent Date
24 Jan 2031, 23:59

Renewal

Description
The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.

Options

Description
The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.
Entry 3
Id
3
Title
Lot 3
Description
Lot 3: Class 170 repairables
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
6,960,000
Amount
5,800,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
25 Jan 2027, 00:00
Ends
24 Jan 2029, 23:59
Max Extent Date
24 Jan 2031, 23:59

Renewal

Description
The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.

Options

Description
The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.
Entry 4
Id
4
Title
Lot 4: Combined award for spares, repairables and consumables for Class 158 and Class 170 fleet.
Description
Combined award for spares, repairables and consumables for Class 158 and Class 170 fleet. This Lot will not be awarded if Lot 1,2 and 3 are awarded.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
20,880,000
Amount
17,400,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
25 Jan 2027, 00:00
Ends
24 Jan 2029, 23:59
Max Extent Date
24 Jan 2031, 23:59

Renewal

Description
The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.

Options

Description
The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
34630000
Description
Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment
Entry 2
Scheme
CPV
Id
50222000
Description
Repair and maintenance services of rolling stock

Delivery locations

Entry 1
Region
UKF
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
34630000
Description
Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment
Entry 2
Scheme
CPV
Id
50222000
Description
Repair and maintenance services of rolling stock

Delivery locations

Entry 1
Region
UKF
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
34630000
Description
Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment
Entry 2
Scheme
CPV
Id
50222000
Description
Repair and maintenance services of rolling stock

Delivery locations

Entry 1
Region
UKF
Country
GB
Country Name
United Kingdom
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
34630000
Description
Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment
Entry 2
Scheme
CPV
Id
50222000
Description
Repair and maintenance services of rolling stock

Delivery locations

Entry 1
Region
UKF
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
083824-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
4 Sept 2026, 11:24
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
TRANSPORT UK EAST MIDLANDS LIMITED
Id
GB-COH-09860485

Identifier

Scheme
GB-COH
Id
09860485

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PYJP-8287-BJGL

Address

Street Address
2nd Floor St Andrew's House
Locality
London
Postal Code
EC4A 3AG
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility

Recorded locations

  • Buyer location · London · UKI31 · EC4A 3AG · United Kingdom
  • Delivery location · UKF · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 045093-2026Preliminary market engagement notice on Find a Tender ·
  2. 083247-2026Tender notice on Find a Tender ·
  3. 083824-2026Tender notice on Find a Tender ·