ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

EMR Trackwork Maintenance & Signalling Support

TRANSPORT UK EAST MIDLANDS LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 10:56.

Opportunity overview

East Midlands Railway requires a safety-critical depot trackwork maintenance service across Etches Park Depot (Derby), Eastcroft Depot (Nottingham) and Kettering Depot Sidings. The requirement covers routine inspections, light maintenance, planned and reactive repairs, emergency callout, quarterly signalling maintenance and supporting reporting/KPI management to protect safe depot operations and fleet readiness. This procurement covers depot trackwork inspection, minor and planned repairs, emergency callout and signalling maintenance across EMR's depot estate. The service is business-critical and must be delivered to the relevant Network Rail standards, depot lease conditions, EMR safety requirements, agreed mobilisation arrangements, and contract KPIs/SLAs. The intended procurement approach is a single integrated scope to allow supplier innovation, transparent competition and value for money under the Procurement Act 2023.

Classification

  • CPV50225000 — Railway-track maintenance services

Lots

  • Lot 1£2.4m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PS0024
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Please submit via the Wax portal https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2322&Culture=en-GB
Has Recurrence
Yes
Published risks
Whilst the broad scope of the requirement is known at the commencement of this procurement, the precise nature, timing, volume and sequencing of some activities cannot be fully determined at this stage. EMR therefore reserves the right to modify the Contract, in accordance with the Procurement Act.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The procurement process will be conducted as a two-stage procedure, designed to evaluate bidders' capability, quality of submission and commercial offering before progressing to a negotiations/ dialogue phase. During Stage 1, Tenderers will be required to submit an initial Tender comprising responses to the quality requirements and a completed pricing schedule. In addition, all Tenderers must satisfy the mandatory requirements of the Pre-Selection Questionnaire (PSQ), which will be assessed on a pass/fail basis. Initial Tenders will be evaluated in accordance with the scoring criteria detailed in this document. Tenderers that do not fail any mandatory PSQ requirements and achieve an overall evaluation score of 65% or above will be invited to participate in Stage 2. Stage 2 will consist of a structured negotiation /dialogue phase with shortlisted Tenderers. Initial Tenders will form the basis of negotiations/ dialogue, which may include discussions and refinements relating to technical, commercial and delivery aspects of the proposed solution. Following the conclusion of negotiations/ dialogue, Tenderers will be invited to submit a final revised tender. Revised Tenders will be evaluated in accordance with the scoring criteria detailed in this document. EMR reserves the right to undertake a further interview and/or clarification stage following receipt of the final revised Tenders. The Contract will be awarded to the Tenderer submitting the most advantageous Tender, based on the scores achieved following the evaluation of the final revised Tender. Please note: Where a suitable solution is offered at the initial Tender stage, EMR reserves the right to award the Contract on the basis of the initial Tender without entering into negotiations/ dialogue.

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
28 Aug 2026, 11:00

Enquiry period

Ends
14 Aug 2026, 11:00

Expected award period

Ends
27 Nov 2026, 23:59

Recurrence

Dates

Entry 1
Starts
2 Jan 2029, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
2,841,600
Amount
2,368,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
65
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
30 Dec 2026, 00:00
Ends
2 Dec 2028, 23:59
Max Extent Date
30 Nov 2030, 23:59

Renewal

Description
The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1).

Options

Description
Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50225000
Description
Railway-track maintenance services

Delivery locations

Entry 1
Region
UKF
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
technicalSpecifications
Entry 3
Id
L-2
Document Type
biddingDocuments
Description
Please use the link above to access the documents.
Entry 4
Id
072817-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
31 Jul 2026, 15:12
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
TRANSPORT UK EAST MIDLANDS LIMITED
Id
GB-COH-09860485

Identifier

Scheme
GB-COH
Id
09860485

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PYJP-8287-BJGL

Address

Street Address
2nd Floor St Andrew's House
Locality
London
Postal Code
EC4A 3AG
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility

Recorded locations

  • Buyer location · London · UKI31 · EC4A 3AG · United Kingdom
  • Delivery location · UKF · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 045086-2026Preliminary market engagement notice on Find a Tender ·
  2. 072817-2026Tender notice on Find a Tender ·