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PROCUREMENT OPPORTUNITY

Space Utilisation and Modelling Project

Royal Holloway and Bedford New College · Contract details notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 23:11.

Opportunity overview

The purpose of the closed competition was to appoint a suitably qualified specialist consultancy to deliver a Strategic Space Utilisation Review and Modelling programme of work. The auditing, analysis, modelling and improvement measures arising from this programme of work, will provide a critical evidence base for the University's Master planning process. The outputs will directly inform the initial data-gathering, forecasting, and scenario modelling stages of the Masterplan, ensuring decisions on the future estate are grounded in reliable data and sector appropriate analysis. The requirements have been broken down into six (6) workstreams, with individual workstream costs allocated. The University may, at its sole discretion, require the services to be delivered on a phased basis subject to operational budget approval, and expressly reserves the right to omit, postpone, or not proceed with any phase, in whole or in part, at any time and without liability. Workstreams are: Workstream 1: Data Discovery, Audit and Integration. Workstream 2: Teaching Estates Analysis. Workstream 3: Office Space Review and Optimisation. Workstream 4: Strategic Growth and Academic Futures. Workstream 5: Benchmarking, Metrics and Best Practice Alignment. Workstream 6: Reporting, Dashboards, Scenario Planning and Support

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

EVENTMAP LIMITED

Matched by number
Contract value
£141.4k
Awarded
Not supplied
Contract signed
13 May 2026
Including VAT
£205.6k
Award ID
1
Status
active
Identifier
GB-COH NI043256
Location
Belfast, UKN06, BT2 8HS, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
RHUL-26001
Status
complete
Procurement Method
limited
Procurement Method Details
Below threshold - limited competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
Royal Holloway and Bedford New College
Id
GB-COH-RC000823

Identifier

Scheme
GB-COH
Id
RC000823

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PRVY-6462-QBVG

Address

Street Address
Royal Holloway University of London, Egham Hill
Locality
Egham
Postal Code
TW20 0EX
Country
GB
Country Name
United Kingdom
Region
UKJ25

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
EVENTMAP LIMITED
Id
GB-COH-NI043256

Identifier

Scheme
GB-COH
Id
NI043256

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PPQP-6697-QYNV

Address

Street Address
Ormeau Baths, 18 Ormeau Avenue
Locality
Belfast
Postal Code
BT2 8HS
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

supplier

Details

Scale
sme
Vcse
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72221000
Description
Business analysis consultancy services

Delivery locations

Entry 1
Region
UKJ2
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-NI043256
Name
EVENTMAP LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Space Utilisation and Modelling Project
Status
active
Has Renewal
Yes
Has Options
Yes
Above Threshold
No
Date Signed
14 May 2026, 00:00

Period

Starts
8 Jun 2026, 00:00
Ends
7 Jun 2028, 23:59
Max Extent Date
7 Jun 2029, 23:59

Renewal

Description
The Contract shall be for a period of two (2) years with the option to extend for a further two (2) times six (6) month periods, if required.

Options

Description
The University reserves the right to instruct the Consultant to undertake additional, related Services that support the successful delivery of this Project, where such Services remain consistent with the nature, scale and purpose of the Contract. These additional requirements may include, but are not limited to: 1 Further analysis, modelling, or scenario development arising from new or refined datasets. 2 Additional stakeholder engagement, workshops, or presentations required to support decision making. 3 Enhancements or extensions to dashboards, analytical tools, or reporting. 4 Supplementary assessments relating to specific buildings, departments, or strategic initiatives identified during the Project. 5 Additional documentation, training, or guidance materials required to support internal adoption of tools and recommendations. All costs will be provided using the Consultant's agreed rate card provided in the Contract. A contingency allowance of £20,000 (excluding VAT) or £24,000 (including VAT), is included within the published contract value to provide flexibility for the instruction of additional, within-scope services, should these be identified during delivery.

Value

Including VAT
205,620
Amount
141,350
Currency
GBP

Documents

Entry 1
Id
044750-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
15 May 2026, 08:47
Format
text/html

Recorded locations

  • Buyer location · Egham · UKJ25 · TW20 0EX · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 044750-2026Contract details notice on Find a Tender ·