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PROCUREMENT OPPORTUNITY

For the Provision of Conference Chairs to BWUH (Belfast Waterfront Ulster Hall )

BELFAST WATERFRONT AND ULSTER HALL LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 01:01.

Opportunity overview

The selected contractor will be tasked with providing BWUH with suitable conference seating for ICC Belfast as part of an upgrade to the current furniture inventory. This tender invites responses from qualified candidates for the following: • Supply of seating • Supply of seating transportation systems • Suitable warranty

Classification

  • CPV39110000 — Seats, chairs and related products, and associated parts
  • CPV39153000 — Conference-room furniture

Lots

  • Lot 1£90k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0697a0
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
Suppliers wishing to participate in this procurement must first declare their interest by email to Deirdre.breen@authenticate.ie. www.authenticate.ie Following registration of interest, suppliers will be provided with access to the procurement documents and the electronic tender submission process via the Authenticate e-sourcing portal (SourceDogg). Final tender submissions must be submitted electronically through the Authenticate e-sourcing portal. Submissions by email will not be accepted.
Published risks
Potential risks to contract performance may include supply chain disruption, manufacturing delays, transportation delays, material shortages, product discontinuation, or delivery scheduling conflicts that could impact the timely supply and delivery of the required conference seating and associated transportation equipment. Additional risks may include failure to meet the specified technical, durability, safety, warranty, or compliance requirements outlined within the procurement documentation. The Contracting Authority will mitigate these risks through supplier evaluation, contract management arrangements, implementation planning, and ongoing communication with the appointed supplier throughout the delivery period.

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA
CPTPP

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
1
Method
withoutReopeningCompetition
Type
closed
Description
This framework relates to the appointment of a single supplier for the supply and delivery of conference chairs and associated transportation trolleys for ICC Belfast. The procurement is being conducted using the Open Procedure under the Procurement Act 2023. Contracts awarded under the framework will be based on the pricing submitted within the Schedule of Costs forming part of the Invitation to Tender documentation. Award will be made to the supplier submitting the Most Advantageous Tender (MAT) based on the published quality and cost evaluation criteria. No further competition process is anticipated following award. The framework is intended solely for the procurement requirements described within the tender documentation and is not intended for wider multi-authority use.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
8 Jun 2026, 23:59

Enquiry period

Ends
5 Jun 2026, 23:59

Expected award period

Ends
3 Jul 2026, 23:59

Contract terms

Financial Terms
Payment will be made within 30 days of receipt of a valid and undisputed invoice following delivery and acceptance of the goods by the Contracting Authority. Invoices must clearly reference the relevant purchase order number and include sufficient supporting information relating to the goods supplied. Invoices shall only be submitted once the goods have been delivered and accepted by the Contracting Authority in accordance with the contract requirements. Any disputed invoices will be addressed through discussion between the Contracting Authority and the supplier, with payment of undisputed amounts processed in accordance with agreed payment terms.

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
108,000
Amount
90,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Project Management
Description
Detail how you will manage and utilise staff to provide a dedicated, consistent service in the delivery of the Contract requirements, ensuring to address the following key aspects in your response: - (i) Methodology: Describe your approach to managing such projects Include a proposed Gantt chart or similar schedule highlighting critical milestones, dependencies, and completion dates. How will you address potential challenges, delays, or disruptions to ensure the project remains on track? (ii) Management Team: Describe the management and service team that will be responsible for delivering this project. Include the roles, qualifications, and relevant experience of key personnel. Provide an organisation chart which demonstrates this structure. (iii) Communication. Explain your communication methodology you will use throughout the project and describe how you will ensure that BWUH and other stakeholders are kept informed and involved during each stage of the project?

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Type
quality
Name
Sustainability
Description
Explain how your organisation incorporates sustainability practices into your services. Specifically: i. Organisations approach to Sustainability: Describe your organisations initiatives aimed to reduce environmental impact, such as minimising waste, conserving energy, or reducing emissions. Provide examples of how your organization has delivered environmentally responsible solutions in similar projects, and outline the outcomes achieved ii. Sustainable Products: Describe how the sustainability journey of the manufacture of the product. Such as; Materials sustainability, Product Lifecycle, Upholstery, frame materials, recyclability.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Service Delivery
Description
Describe your approach to procuring the equipment required as part of this project. Specifically: (i) Equipment Supply: Describe your organisation's access to furniture products and vendors and any relationships / partnerships you have with vendors or please indicate if you are the manufacture. (ii) Procurement Approach: Explain how your procurement process will guarantee the timely supply of materials and equipment, particularly in light of potential supply chain challenges. (iii) Aftercare Service: Describe the aftercare services you will provide following project completion, including details of any warranties, maintenance plans, or extended support agreements included in your proposal.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 4
Type
cost
Name
Cost

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Tenderers must demonstrate that they have the legal and financial capacity to deliver the contract requirements described within the procurement documents. Tenderers must confirm that they are not subject to any mandatory or discretionary exclusion grounds under the Procurement Act 2023. The successful tenderer will be required to maintain appropriate levels of insurance throughout the contract period, including: • Employers Liability Insurance: minimum £10 million • Public Liability Insurance: minimum £10 million • Professional Indemnity Insurance: minimum £2 million Equivalent insurance arrangements or evidence of ability to obtain such cover prior to contract award will be accepted. Tenderers may be required to provide evidence of financial standing, including turnover information or other appropriate financial information relevant to the scale of the contract.
Criterion 2
Type
technical
Description
Tenderers must demonstrate relevant experience in the supply and delivery of commercial-grade furniture or capital equipment of a similar nature and scale. Tenderers are required to provide details of at least two comparable projects delivered within the previous five years, including client references where available. Tenderers must demonstrate the capability to provide: • Commercial-grade conference seating suitable for heavy daily use • Compatible transportation and storage solutions • Delivery and implementation support • Warranty and aftercare support Equivalent qualifications, certifications, standards, and evidence of technical competence will be accepted.

Suitability

Sme
Yes

Contract period

Starts
31 Jul 2026, 00:00
Ends
31 Oct 2026, 23:59
Max Extent Date
31 Dec 2026, 23:59

Renewal

Description
Dates allowed for order

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
39110000
Description
Seats, chairs and related products, and associated parts
Entry 2
Scheme
CPV
Id
39153000
Description
Conference-room furniture

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
A-15918
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 3
Id
A-15919
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 4
Id
A-15920
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Entry 5
Id
A-15926
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 6
Id
043884-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
13 May 2026, 13:19
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
BELFAST WATERFRONT AND ULSTER HALL LIMITED
Id
GB-COH-NI635764

Identifier

Scheme
GB-COH
Id
NI635764

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PPHX-1163-VLLL

Address

Street Address
ICC Belfast | Waterfront Hall
Locality
Belfast
Postal Code
BT1 3WH
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply

Recorded locations

  • Buyer location · Belfast · UKN06 · BT1 3WH · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 043884-2026Tender notice on Find a Tender ·