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PROCUREMENT OPPORTUNITY

RGS High Wycombe Catering Contract

ROYAL GRAMMAR SCHOOL HIGH WYCOMBE · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 02:06.

Opportunity overview

The school is a Single Academy Trust looking to appoint a caterer who supports the local team, and one who adds value to school life, participating in school and community events. The school is a State Boarding School, which brings a different dimension to the catering provision to a normal state secondary school. The contract being offered in this project is an initial term of 36 months, with two potential extensions of 12 months each being available giving a potential 60-month (5 Years) agreement. The senior leadership team of the Trust is keen to explore the available catering offers in the market today and is looking for the caterer to take commercial risk with a fixed price contract for the main dining room catering service, and the service provided to the boarding students. The Trust is seeking to develop a catering contract, which offers all students in each of the year group a wide range of healthy meal choices, excellent customer care and engagement, increased meal uptakes while maintaining value for money. The school will require regular engagement from their caterer and the provision of timely and relevant management information. At The Royal Grammar School High Wycombe, the catering service is regarded as a fundamental component of the school's educational, pastoral, and boarding provision. It is expected to contribute meaningfully to student health and wellbeing, support academic outcomes, and enhance the overall student experience, rather than operate solely as a transactional food service.

Classification

  • CPV55524000 — School catering services

Lots

  • Lot 1£3.5m · Including VAT

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Access to the documentation for this project is available by emailing Martin Eggleston - martin@ace-advice.co.ukOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06964c
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Submissions will only be received via the Bidiful portal. https://bidiful-teamportal.app/p/aceadvice
Expression Of Interest Deadline
27 May 2026, 12:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The Competitive Flexible Procedure will consist of two distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages: • Selection Stage and Shortlisting • Invitation to Tender (ITT) and Shortlisting for Presentation The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. This information will be moderated following the submission of the written statements, the presentations and the checking of supplier references.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
27 May 2026, 12:00

Expected award period

Ends
30 Oct 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
3,480,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Quality will be assessed through a combination of the written response, presentation, and references provided by bidders. Moderation will be applied across all these areas to ensure consistency and fairness in evaluation, with each element contributing to the overall quality score.

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2029, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
2 x 12 month extensions are available subject to all parties agreeing in writing.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
55524000
Description
School catering services

Delivery locations

Entry 1
Region
UKJ13
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Description
Access to the documentation for this project is available by emailing Martin Eggleston - martin@ace-advice.co.uk
Entry 3
Id
043276-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
12 May 2026, 08:56
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
ROYAL GRAMMAR SCHOOL HIGH WYCOMBE
Id
GB-COH-07492198

Identifier

Scheme
GB-COH
Id
07492198

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PQGM-6764-LVNT

Address

Street Address
Royal Grammar School High Wycombe
Locality
High Wycombe
Postal Code
HP13 6QT
Country
GB
Country Name
United Kingdom
Region
UKJ13

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
ACE ADVICE LTD
Id
GB-COH-12873828
Role Details
Procurement Support

Identifier

Scheme
GB-COH
Id
12873828

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PBBX-5711-VBGM

Address

Street Address
20 Wenlock Road
Locality
London
Postal Code
N1 7GU
Country
GB
Country Name
United Kingdom
Region
UKI41

Contact

Name
Ian Henderson

Roles

procuringEntity
processContactPoint

Details

Recorded locations

  • Buyer location · High Wycombe · UKJ13 · HP13 6QT · United Kingdom
  • Delivery location · UKJ13 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 043276-2026Tender notice on Find a Tender ·