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PROCUREMENT OPPORTUNITY

Fire Alarm Panel, Detectors and Sounders Replacement

University of Sunderland · Transparency notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 06:46.

Opportunity overview

The University is looking to replace the fire alarm panel alongside the fire detectors and sounders at the Reg Vardy building. It is essential that the fire alarm panel and the fire detectors and sounders, are replaced. If no action is taken and the existing system at Reg Vardy were to fail, there would be significant operational consequences.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-069563
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Due to the specialist and proprietary nature of the fire alarm panels and associated components, a direct award is considered the most appropriate and compliant procurement route. The award will be made in accordance with Section 41 (Direct Award in Special Cases) of the Procurement Act 2023. Given the extensive coverage of the University estate by Protec alarms, and the need for the whole system to be integrated, there would be technical and operational difficulties for a different supplier to replace this part only of the whole system. The existing fire alarm installation is a Protec addressable system, and replacement works require Protec-specific software, programming capability and commissioning by appropriately trained engineers to maintain system continuity. Use of an alternative contractor would necessitate Protec involvement for commissioning or redesign of the system onto a different manufacturer platform, increasing cost, complexity, programme risk and downtime. A change of manufacturer would also require redesign of detection zoning, introduce compatibility and operational risks, increase commissioning and training requirements, and create long-term inefficiencies by adding another fire alarm platform to the estate, with higher ongoing maintenance costs. A direct award is therefore considered proportionate and justified due to technical compatibility requirements, the absence of genuine alternative solutions without substantial redesign, the disproportionate cost and programme implications of changing manufacturer platform, and the need to mitigate operational and compliance risk within an appropriate timeframe.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons
Entry 2
Id
additionalRepeatExtensionPartialReplacement

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
University of Sunderland
Id
GB-PPON-PVDN-7726-TBVN

Identifier

Scheme
GB-PPON
Id
PVDN-7726-TBVN

Address

Street Address
Chester Road
Locality
Sunderland
Postal Code
SR1 3SD
Country
GB
Country Name
United Kingdom
Region
UKC23

Contact

Telephone
01915152000

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
Protec Fire Detection Public Limited Company
Id
GB-COH-01170489

Identifier

Scheme
GB-COH
Id
01170489

Address

Street Address
PROTEC HOUSE, CHURCHILL WAY, NELSON
Locality
LANCASHIRE
Postal Code
BB9 6RT
Country
GB
Country Name
United Kingdom
Region
UKD46

Contact

Telephone
+44 1282 717171

Roles

supplier

Details

Scale
large
Vcse
No

Award information

Award 1
Id
1
Status
pending
Main Procurement Category
works
Above Threshold
No

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
45312100
Description
Fire-alarm system installation work
Entry 2
Scheme
CPV
Id
51700000
Description
Installation services of fire protection equipment

Delivery locations

Entry 1
Region
UKC23
Country
GB
Country Name
United Kingdom

Value

Including VAT
113,994
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-01170489
Name
Protec Fire Detection Public Limited Company

Contract period

Starts
2 Jun 2026, 00:00
Ends
30 Aug 2026, 23:59

Related lots

1

Documents

Entry 1
Id
042868-2026
Document Type
awardNotice
Notice Type
UK5
Description
Transparency notice on Find a Tender
Published
11 May 2026, 10:59
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
1 Jun 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Sunderland · UKC23 · SR1 3SD · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 042868-2026Transparency notice on Find a Tender ·