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PROCUREMENT OPPORTUNITY

Games on Tour Vehicle

University of Staffordshire · Tender notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 15:26.

Opportunity overview

The University of Staffordshire is seeking to invest in new, innovative approaches to student recruitment and retention through enhanced outreach and engagement activities. The purpose of this tender is to appoint a supplier to provide a mobile gaming vehicle (via purchase or lease) for use by the University's Games Institute. The vehicle will be used to deliver interactive, high quality gaming experiences to prospective students across a range of outreach settings including schools, colleges, community events and on campus activities in Stoke and London. The value of this notice includes an allowance for ongoing maintenance, support and usage for a period of 5 years

Classification

  • CPV34100000 — Motor vehicles
  • CPV34200000 — Vehicle bodies, trailers or semi-trailers

Lots

  • Lot 1£200k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-069476
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement will be conducted in three stages: Stage 1 - Conditions of Participation & Initial Tender Submission Suppliers must submit: Responses demonstrating compliance with Conditions of Participation (CoP) including: Economic and financial standing Technical and professional ability Relevant experience An Initial Tender, including: Outline proposal for delivery Initial pricing information At the conclusion of Stage 1: Suppliers will be evaluated against the CoP on a pass/fail basis Initial tenders will be evaluated against the published award criteria A shortlist of suppliers will be invited to progress to Stage 2 Stage 2 - Supplier Presentations and Dialogue Shortlisted suppliers will be invited to participate in: Structured supplier presentations Clarification and dialogue sessions with the Authority The purpose of Stage 2 is to: Explore and test proposed solutions Clarify aspects of tenders Allow refinement of requirements where appropriate Following Stage 2: Suppliers will be scored based on presentation/demonstration criteria (as set out in the procurement documents) A further shortlist may be taken forward to Stage 3 Stage 3 - Best and Final Offer (BAFO) Remaining suppliers will be invited to submit a Best and Final Offer, which will include: Refined technical proposals Final pricing Any agreed adjustments arising from dialogue BAFO submissions will be evaluated in accordance with the final award criteria.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
4 Aug 2026, 12:00

Enquiry period

Ends
23 Jul 2026, 23:59

Expected award period

Ends
1 Oct 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active

Value

Including VAT
220,000
Amount
200,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Type
cost
Name
Cost

Numbers

Entry 1
Number
30
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As detailed in the Tender Documents
Criterion 2
Type
technical
Description
As detailed in the tender documents

Suitability

Sme
Yes

Contract period

Starts
1 Oct 2026, 00:00
Ends
30 Sept 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
34100000
Description
Motor vehicles
Entry 2
Scheme
CPV
Id
34200000
Description
Vehicle bodies, trailers or semi-trailers

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
L-2
Document Type
technicalSpecifications
Entry 4
Id
060635-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
29 Jun 2026, 10:41
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
University of Staffordshire
Id
GB-UKPRN-10006299

Identifier

Scheme
GB-UKPRN
Id
10006299

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PGTX-1922-RJNX

Address

Street Address
College Road, University Quarter
Locality
Stoke on Trent
Postal Code
ST4 2DE
Country
GB
Country Name
United Kingdom
Region
UKG23

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Stoke on Trent · UKG23 · ST4 2DE · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 042410-2026Preliminary market engagement notice on Find a Tender ·
  2. 060635-2026Tender notice on Find a Tender ·