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PROCUREMENT OPPORTUNITY

Outsourced Managed HR Services inc. Payroll

RECLAIM FUND LTD · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 23:36.

Opportunity overview

Reclaim Fund Ltd (RFL) is preparing to undertake a procurement exercise to appoint a provider of a Fully Managed HR System including; HR management and advice (with experience in both Public and Private Sector), Payroll Services and HR Services to ensure that RFL can operate effectively and compliantly.

Classification

  • CPV48450000 — Time accounting or human resources software package
  • CPV79414000 — Human resources management consultancy services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
RFL-02
Main Procurement Category
services
Above Threshold
No
Status
planned

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Jul 2026, 23:59

Amendments

Entry 1
Description
Amendments to scope
Id
055014-2026

Lots and requirements

Entry 1
Id
1
Status
planned

Suitability

Sme
Yes

Contract period

Starts
1 Oct 2026, 00:00
Ends
1 Oct 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48450000
Description
Time accounting or human resources software package
Entry 2
Scheme
CPV
Id
79414000
Description
Human resources management consultancy services

Delivery locations

Entry 1
Region
UKD62
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
RFL is seeking to better understand available service models, innovation and market capability to help inform the development of the future opportunity and would like to invite interested parties to contact Procurement@reclaimfund.co.uk if they feel they can deliver the desired requirements outlined below. Engagement is planned to be via MS Teams on a 1-2-1 basis between potential providers and RFL. The provider will need to work closely and collaborate with RFL's HR Business Partner and have experience in both Private Sector and Public Sectors as RFL is an Arms-Length Body, owned by HM Treasury. The indicative scope of services includes: Payroll Services : Delivering timely payroll processing and support to ensure that all employees are paid on the 15th of every month. This service must include online access to payslips (could be part of the main HR portal or separate) and expertise on tax, NI and any other payroll related queries. The provider will be asked to provide additional optional costings/rate card for reviewing pay benchmarking and organisation structure. HR management & advice : The outsourced provider will be expected to pro-actively engage with RFL for any HR related matters such as changes in relevant legislation, compliance to UK employment laws, changes to best practice etc, and work with RFL's HR Business Partner to aide in remaining compliant and continually improving its HR provision. RFL will expect the provider to attend regular supplier review meetings. Evidence of compliance with GDPR to be provided by the supplier as part of these reviews. HR Services: o Employee relations (in collaboration with RFL's HR Business Partner) o To support RFL's HR Business Partner with Performance management o Additional cost option - To support RFL's HR Advisor with Training & Development o Maintain or assist/support HR policies & Procedures and other administrative HR tasks HR portal access: Portal to be accessible to all staff and managers to facilitate self-service for: o Requesting and approving holidays o Calendar viewing - with options to see all staff holidays for planning purposes o Logging absence o Access to RFL HR documents such as the staff handbook, benefits information and personal documents (such as contracts) with the ability of digital signatures required. o Ability to extract reports, including sickness, holidays, SLAs o Portal must be secure to ensure data compliance and password policies editable to align with RFL's password policy. It must be able to integrate with RFL's Microsoft Azure tenant for single sign on. o Portal/App must operate on both Windows and Apple o Data storage preference is UK[AB1.1] o Compliance with ISO27001[AB2.1] o Assurance over; -controls operated for the services to be provided e.g. ISAE 3402 Type II or SOC 1 reports - information security for the services to be provided e.g. ISO27001 certification (not compliance) - how your organization handles five foundational pillars of Cyber Essentials. - BCP (Business Continuity Plan) and DR (Disaster Recovery *RFL reserve the right to decline engagement if they feel it will not be beneficial to the process.
Due
30 Jun 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
055014-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
11 Jun 2026, 09:40
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
RECLAIM FUND LTD
Id
GB-COH-07344884

Identifier

Scheme
GB-COH
Id
07344884

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PGVJ-2191-XDBL

Address

Street Address
27 Old Gloucester Street
Locality
London
Postal Code
WC1N 3AX
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Name
William Stuart
Telephone
+447856910652

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking

Recorded locations

  • Buyer location · London · UKI31 · WC1N 3AX · United Kingdom
  • Delivery location · UKD62 · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 041738-2026Pipeline notice on Find a Tender ·
  2. 048932-2026Preliminary market engagement notice on Find a Tender ·
  3. 052131-2026Preliminary market engagement notice on Find a Tender ·
  4. 055014-2026Preliminary market engagement notice on Find a Tender ·