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PROCUREMENT OPPORTUNITY

P3352 Arboricultural Services Framework Agreement

Birmingham City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 08:00.

Opportunity overview

The Council aims to contract with suppliers to provide and maintain a high quality, responsive arboricultural (tree) maintenance service for the whole City. The framework agreement contracts resulting from this procurement will commence on 1st April 2027. This procurement project will go through three stages, and this notice initially invites suppliers to participate in stage - 1 Invitation to Participate (ITP). The submission deadline for this stage is: 12pm 8th June 2026. Only suppliers that pass stage 1 will proceed to stage 2 - Onsite Assessment and only suppliers that pass stage 2 will be able to participate in stage 3 - Invitation to Tender. This procurement will be split into 3 Lots: Lot 1 North, Lot 2 South and Lot 3 Provision of Tree/Enquiry Inspections. Please see the documents in attached to this project on Intend for further details. If you have any clarification questions regarding stage 1 - Invitation to Participate, please submit them using Intend's project correspondence function. A clarification tracker document which be published on a regular basis detailing all clarification questions asked and the answers provided by the Council to these questions. The name of the supplier which asked the clarification question will NOT be included in the clarification tracker. - The deadline for submitting clarification questions for stage 1 is 12pm - 22nd May 2026

Classification

  • CPV77211400 — Tree-cutting services
  • CPV77211500 — Tree-maintenance services

Lots

  • Lot 1: NorthValue not stated
  • Lot 2: SouthValue not stated
  • Lot 3: Provision of Tree/Enquiry Inspections (city wide)Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
P3352
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
To participate in this procurement you will need to use the council's e-procurement portal Intend. https://in-tendhost.co.uk/birminghamcc  Please use the procurement project number P3352 to find this project. If you are not already registered, please register with In-tend. Registration and use of In-Tend is free. If you are unable to register with In-tend please email: cps@birmingham.gov.uk.
Expression Of Interest Deadline
8 Jun 2026, 12:00
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement project will consist of three stages, and this notice initially invites suppliers to participate in stage - 1 Invitation to Participate (ITP). These stages are: Stage 1 - ITP (pass/fail) Stage 2 - Onsite Assessment (pass/fail) Stage 3 - Invitation to Tender (weighted score) Only those interested Participants who pass the first stage (ITP) will be invited to take part in the second stage - Site Visit Assessment. Selected Participants will be notified in writing that they have been invited to participate further in the procurement. Unsuccessful Participants will also be notified of the outcome of their request to participate in writing. The second stage of this Procurement Process will consist of a site visit. During the visit interested Participants will be assessed against a defined criterion set out in: Appendix 7 - Onsite Assessment. Participants must pass all defined criteria of the Onsite Assessment in order to proceed. Only those suppliers who pass the second stage assessment will be invited to take part in the third stage - Invitation to Tender (ITT). The Council will then issue an Invitation to Tender (ITT) to those Participants who successfully pass the second stage site visit assessment. Following the submission of tenders, the Council will assess the tenders to determine the most advantageous tender and award the framework agreements for each Lot on the basis of that assessment. This procurement will be split into 3 Lots: Lot 1 North, Lot 2 South and Lot 3 Provision of Tree/Enquiry Inspections The framework agreements (FA) for Lot 1 and Lot 2 will be awarded to two separate contractors (one for each Lot), for provision of all arboricultural services (except those services covered by Lot 3) in the North (Lot 1) and South (Lot 2) of the city of Birmingham. Lot 3 will cover tree enquires and inspections as well as the appointment of an arboriculturalist to carry out this service for the whole of Birmingham. Five suppliers will be appointed to Lot 3 and being awarded a contract for Lot 1 or Lot 2 will not preclude a supplier from being awarded a contract for Lot 3. Work will be offered to the five suppliers on the basis of ranking their total tender submission scores so that the work is first offered to the supplier with the highest score. Please the procurement documents on Intend for further information.

Techniques

Has Framework Agreement
Yes

Framework Agreement

Method
withReopeningCompetition
Type
closed
Description
Framework for use by Birmingham City Council. There will be one supplier each for the framework agreements for Lots 1 & 2 to carry out arboricultural services for the north and south Birmingham. The contracts for Lots 1 &2 will be awarded to the Most Advantageous Tender (MAT). Framework agreement contracts for Lot 3 will awarded to a maximum of five suppliers. Work packages will be allocated to suppliers based on a rank system and there will also be an option for further competition if more appropriate to individual requirements. There will be no restrictions on the Suppliers Lots 1 or 2 being awarded Lot 3.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
22 May 2026, 17:00

Expected award period

Ends
23 Sept 2026, 23:59

Lot Details

Award criteria

Description
The framework agreements contracts for Lots 1 and Lot 2 will be awarded to two separate contractors (one for each Lot), these Lots cannot be awarded to the same supplier. The framework agreements contracts for Lot 3 will be awarded to 5 suppliers and being awarded a contract for Lot 1 or Lot 2 will not preclude a supplier from being awarded a contract for Lot 3. If one Tenderer offers the Most Advantageous Tender (MAT) for both Lots 1 and 2, the Council will award the contracts as follows: · Lot 2 will be awarded first, to the MAT for that Lot. Lot 1 will then be awarded to the Tenderer offering the next highest scoring Tender for Lot 1.

Recurrence

Dates

Entry 1
Starts
28 Apr 2031, 23:59

Amendments

Entry 1
Description
Extension of deadline to submit a response to the Invitation to Participate from 1st June 2026 to 8th June 2026
Id
050814-2026

Lots and requirements

Entry 1
Id
1
Title
Lot 1: North
Description
Provision of all arboricultural services required by the Council (except those services covered by Lot 3) for the North of the city of Birmingham.
Status
active

Value

Including VAT
0
Amount
0
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
20
Weight
percentageExact

Second Stage

Minimum Candidates
1

Selection criteria

Criteria

Criterion 1
Type
economic
Description
See ITP documents for this procurement which can be found on Intend.
Criterion 2
Type
technical
Description
See ITP documents for this procurement which can be found on Intend.

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Entry 2
Id
2
Title
Lot 2: South
Description
Provision of all arboricultural services required by the Council (except those services covered by Lot 3) for the South of the city of Birmingham
Status
active

Value

Including VAT
0
Amount
0
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
20
Weight
percentageExact

Second Stage

Minimum Candidates
1

Selection criteria

Criteria

Criterion 1
Type
economic
Description
See ITP documents for this procurement which can be found on Intend.
Criterion 2
Type
technical
Description
See ITP documents for this procurement which can be found on Intend.

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Entry 3
Id
3
Title
Lot 3: Provision of Tree/Enquiry Inspections (city wide)
Description
Lot 3 is for the provision of Tree Enquiry Inspections and the supply of an arboriculturalist to carry out this service. Five suppliers will be appointed to Lot 3 and being awarded a contract for Lot 1 or Lot 2 will not preclude a supplier from being awarded a contract for Lot 3. Work packages for Lot 3 will be allocated to suppliers based on a rank system and there will also be an option for further competition if more appropriate to individual requirements.
Status
active

Value

Including VAT
0
Amount
0
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
20
Weight
percentageExact

Second Stage

Minimum Candidates
1

Selection criteria

Criteria

Criterion 1
Type
economic
Description
See ITP documents for this procurement which can be found on Intend.
Criterion 2
Type
technical
Description
See ITP documents for this procurement which can be found on Intend.

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
77211400
Description
Tree-cutting services
Entry 2
Scheme
CPV
Id
77211500
Description
Tree-maintenance services

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
77211400
Description
Tree-cutting services
Entry 2
Scheme
CPV
Id
77211500
Description
Tree-maintenance services

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
77211400
Description
Tree-cutting services
Entry 2
Scheme
CPV
Id
77211500
Description
Tree-maintenance services

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
050814-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
29 May 2026, 12:43
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Birmingham City Council
Id
GB-PPON-PCJJ-4826-QMLZ

Identifier

Scheme
GB-PPON
Id
PCJJ-4826-QMLZ

Address

Street Address
Council House, 1 Victoria Square
Locality
Birmingham
Postal Code
B1 1BB
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Birmingham · UKG31 · B1 1BB · United Kingdom
  • Delivery location · UKG31 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 041489-2026Tender notice on Find a Tender ·
  2. 050814-2026Tender notice on Find a Tender ·