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PROCUREMENT OPPORTUNITY

The Supply of a Video Conferencing Solution

Mayor's Office for Policing and Crime · Tender notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 10:31.

Opportunity overview

The Mayor's Office for Policing and Crime (MOPAC), on behalf of the Metropolitan Police Service (MPS), is procuring a single supplier to deliver a fully integrated, standardised video conferencing solution across the MPS estate. The contract will cover the supply, installation, configuration, commissioning, and ongoing support of Microsoft Teams Rooms (MTR) systems to replace legacy video conferencing equipment currently in use. The solution will provide a consistent, secure, and reliable hybrid meeting experience across a range of meeting room types, including small, medium, large and complex environments. The supplier will be responsible for end‑to‑end delivery, including site surveys, design, installation, integration with existing MPS infrastructure, central monitoring, user training, and decommissioning of legacy systems in line with environmental and regulatory requirements. The requirement includes an initial pilot phase to validate the solution, followed by a full estate rollout across approximately 120+ locations. The solution must support native Microsoft Teams functionality, enable centralised device management, and align with MPS security, operational, and performance standards. The contract term is expected to be five years, with options to extend.

Classification

  • CPV32232000 — Video-conferencing equipment
  • CPV51310000 — Installation services of radio, television, sound and video equipment
  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1£6.5m

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • To access the sourcing event and procurement documents: 1. Go to: https://supplier.coupahost.com/sessions/new 2. Log in or register 3. Search and register for Event #2667 - Pre‑Qualification Access Event 4. Once registered, you will be able to view the procurement documents and further informationOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06915e
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Stage 1 - Access & Submission (Quick Reference) To access the sourcing event and procurement documents: Go to: https://supplier.coupahost.com/sessions/new Log in or register for a supplier account Search and register for Event #2667 - Pre‑Qualification Access Event Once registered, you will be able to view the procurement documents and further information
Expression Of Interest Deadline
1 Jul 2026, 15:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement will be conducted using the competitive flexible procedure under the Procurement Act 2023. The process will comprise an initial stage where suppliers are invited to submit requests to participate. Submissions will be evaluated against defined selection criteria covering technical capability, relevant experience, and capacity to deliver the requirement. A shortlist of suppliers will then be invited to tender. The contracting authority may refine the procurement process during subsequent stages, including the application of staged evaluation, clarification, and potential dialogue where necessary to ensure optimal delivery outcomes. Further detail regarding the procurement structure, evaluation criteria, and award methodology will be provided in the tender documentation.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
17 Jun 2026, 17:00

Expected award period

Ends
30 Sept 2026, 23:59

Lot Details

No Lots Division Rationale
The requirement involves a fully integrated solution (hardware, installation, configuration, monitoring and support). A single supplier ensures clear responsibility for delivery, performance, and issue resolution across the full lifecycle.

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
7,800,000
Amount
6,500,000
Currency
GBP

Award criteria

Weighting Description
At Stage 1, suppliers will be assessed against conditions of participation, including both pass/fail requirements and scored criteria (including Part 4) to enable down-selection. At Stage 2, shortlisted suppliers will be invited to submit full tenders, which will be evaluated on the basis of the most advantageous tender (MAT) using weighted award criteria.

Criteria

Criterion 1
Type
quality
Name
Quality
Criterion 2
Type
cost
Name
Cost
Criterion 3
Type
quality
Name
Social Value

Second Stage

Maximum Candidates
4

Selection criteria

Criteria

Criterion 1
Description
At Stage 1, suppliers will be assessed against a combination of pass/fail conditions of participation and scored selection criteria (including relevant Part 4 questions).
For Reduction
Yes

Contract period

Starts
1 Nov 2026, 00:00
Ends
31 May 2032, 23:59
Max Extent Date
31 Mar 2035, 23:59

Renewal

Description
Up to 3 x 12 months

Options

Description
The contract will include options to procure additional goods, works and services during the contract term where required to support operational needs and estate changes.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
32232000
Description
Video-conferencing equipment
Entry 2
Scheme
CPV
Id
51310000
Description
Installation services of radio, television, sound and video equipment
Entry 3
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Description
To access the sourcing event and procurement documents: 1. Go to: https://supplier.coupahost.com/sessions/new 2. Log in or register 3. Search and register for Event #2667 - Pre‑Qualification Access Event 4. Once registered, you will be able to view the procurement documents and further information
Entry 3
Id
049444-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
27 May 2026, 10:29
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Mayor's Office for Policing and Crime
Id
GB-PPON-PTMT-7816-YCQG

Identifier

Scheme
GB-PPON
Id
PTMT-7816-YCQG

Address

Street Address
169 Union Street
Locality
London
Postal Code
SE1 0LL
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · London · UKI44 · SE1 0LL · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 041022-2026Planned procurement notice on Find a Tender ·
  2. 049444-2026Tender notice on Find a Tender ·