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PROCUREMENT OPPORTUNITY

Sheepcot Recreation Ground Pavilion Refurbishment, Goring-on-Thames

Goring on Thames Parish Council · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 12:57.

Opportunity overview

Goring-on-Thames Parish Council is seeking to appoint a contractor to refurbish and extend the existing sports pavilion at Sheepcot Recreation Ground, Gatehampton Road, Goring on Thames, RG8 0EB. The works involve refurbishment of the existing building and a modest extension to provide improved changing rooms, accessible toilets, a covered spectator area with serving hatch, and associated storage. Planning permission has been granted by South Oxfordshire District Council (ref P25/S4010/FUL). The appointed contractor will be invited to collaborate with the parish council on finalising the construction drawings. Any contractor-designed elements must comply with the planning permission as granted. This is a Stage One notice inviting requests to participate via a Selection Questionnaire. Shortlisted contractors will be invited to submit a full tender at Stage Two.

Classification

  • CPV45262640 — Environmental improvement works
  • CPV45262700 — Building alteration work
  • CPV45453000 — Overhaul and refurbishment work

Lots

  • Lot 1£400k

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Stage One Selection Questionnaire and covering notice. Contractors wishing to be considered for this procurement must complete and return this document by 5pm on Friday 30 May 2026.Open source ↗
  • Stage One shortlisting criteria, including pass/fail thresholds and scored criteria. Applicants are encouraged to read this document before completing the Selection Questionnaire.Open source ↗
  • Project information pack containing the planning decision notice, Design and Access Statement, and approved drawings for the Sheepcot Recreation Ground Pavilion Refurbishment (ref P25/S4010/FUL). Applicants must review this material before completing and submitting the Selection Questionnaire.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SHEEPCOT-2026-01
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
works
Above Threshold
Yes
How to submit
https://www.goringparishcouncil.gov.uk Completed Selection Questionnaires must be submitted by email to sheepcotpavilion@goringparishcouncil.gov.uk by 5pm on Friday 30 May 2026. Do not submit to any other address. All submissions will be held unopened until the deadline and opened simultaneously in accordance with the council's Financial Regulations. Enquiries should be directed to Nick Mallen, Deputy Clerk, at deputyclerk@goringparishcouncil.gov.uk or 07741 417052.
Expression Of Interest Deadline
30 May 2026, 17:00
Published risks
The principal risks to contract performance are as follows. Funding: the contract will not be awarded until the Finance Committee is satisfied that sufficient funding is in place. Grant funding is being sought concurrently with the procurement process and conditional approval is targeted for October to December 2026. Programme: the target completion date of September 2027 is linked to the promotion status of Goring United FC and eligibility for a subsequent Football Foundation AGP grant. Delay to contract award or construction could have material consequences for both. Planning conditions: several pre-commencement planning conditions must be discharged before works begin, including an arboricultural method statement and a biodiversity enhancement scheme.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement follows a two-stage competitive flexible procedure. At Stage One, all interested contractors are invited to submit a Selection Questionnaire (SQ) response. Submissions will be assessed against published pass/fail criteria and scored criteria covering financial standing, relevant experience, health and safety, and capacity to deliver. The aim is to shortlist between five and eight contractors to proceed to Stage Two. At Stage Two, shortlisted contractors will be issued with a full Invitation to Tender (ITT) including a schedule of works and performance specification. Tenders will be evaluated against pre-agreed criteria covering price, relevant experience, proposed methodology, programme, and quality of submission. The council is not obliged to accept the lowest tender. The appointed contractor will be invited to collaborate with the council on finalising the construction drawings. Any contractor-designed elements must comply with the planning permission as granted. No contract will be entered into until the council is satisfied that sufficient funding is in place.

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
23 May 2026, 15:00

Expected award period

Ends
1 Mar 2027, 23:59

Contract terms

Financial Terms
Payment will be made within 30 days of receipt of a valid, undisputed invoice. Invoices should be submitted to the Clerking team at Goring-on-Thames Parish Council. Disputed invoices will be notified to the contractor in writing within 5 working days with reasons, and the council will work with the contractor to resolve disputes promptly.

Amendments

Entry 1
Description
Contract location refined from England (UKC-UKK) to Berkshire, Buckinghamshire and Oxfordshire (UKJ1) to accurately reflect the location of the contract site. The original selection defaulted to all English regions. This correction does not affect the substance of the procurement or the terms of the notice.
Id
039528-2026

Lots and requirements

Entry 1
Id
1
Status
active

Value

Including VAT
480,000
Amount
400,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Relevant experience and track record

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Proposed methodology and programme

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 4
Type
quality
Name
Quality of submission

Numbers

Entry 1
Number
15
Weight
percentageExact

Second Stage

Minimum Candidates
5
Maximum Candidates
8

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Participation Is this procurement reserved for the following groups? (optional) Supported employment providers Providing employment or related support to disabled or disadvantaged individuals, who are at least 30% of employees. Legal and financial capacity conditions of participation (optional) Must not require insurance before contract award, or audited accounts. You have 10,000 characters available Technical ability conditions of participation (optional) Must allow equivalent qualifications and standards. You have 10,000 characters available Is this contract particularly suitable for the following groups? Small and medium-sized enterprises (SMEs) Fewer than 250 staff, and either turnover less than £44 million or balance sheet total less than £38 million. Voluntary, community and social enterprises (VCSEs) Non-governmental organisation that is value-driven and principally reinvests its surpluses to further social, environmental or cultural objectives.
Criterion 2
Type
technical
Description
Applicants must demonstrate relevant experience of the refurbishment or construction of community, sports, or leisure buildings. At least two of the three projects submitted must have been completed within the last five years with a contract value of £250,000 or above. Named references must be provided. Applicants must hold or confirm the ability to obtain accreditation with a recognised health and safety scheme such as CHAS, Constructionline, or SafeContractor, or demonstrate equivalent competence. A written health and safety policy must be in place where the organisation has five or more employees.
Criterion 3
Description
Suppliers will be selected using the pass/fail and scored criteria published in the Stage One Shortlisting Criteria document accompanying this notice.
For Reduction
Yes

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
30 Sept 2027, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
45262640
Description
Environmental improvement works
Entry 2
Scheme
CPV
Id
45262700
Description
Building alteration work
Entry 3
Scheme
CPV
Id
45453000
Description
Overhaul and refurbishment work

Delivery locations

Entry 1
Region
UKJ1
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
A-15433
Document Type
biddingDocuments
Description
Stage One Selection Questionnaire and covering notice. Contractors wishing to be considered for this procurement must complete and return this document by 5pm on Friday 30 May 2026.
Format
application/pdf
Entry 3
Id
A-15434
Document Type
biddingDocuments
Description
Stage One shortlisting criteria, including pass/fail thresholds and scored criteria. Applicants are encouraged to read this document before completing the Selection Questionnaire.
Format
application/pdf
Entry 4
Id
A-15435
Document Type
biddingDocuments
Description
Project information pack containing the planning decision notice, Design and Access Statement, and approved drawings for the Sheepcot Recreation Ground Pavilion Refurbishment (ref P25/S4010/FUL). Applicants must review this material before completing and submitting the Selection Questionnaire.
Format
application/pdf
Entry 5
Id
future
Document Type
biddingDocuments
Access Details
A full Invitation to Tender will be issued to shortlisted contractors at Stage Two. Shortlisted contractors will also be invited to collaborate with the council on finalising the schedule of works and performance specification.
Entry 6
Id
039528-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
29 Apr 2026, 18:13
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Goring on Thames Parish Council
Id
GB-PPON-PZTH-5986-RGHZ

Identifier

Scheme
GB-PPON
Id
PZTH-5986-RGHZ

Address

Street Address
The Old School, Station Road
Locality
Goring
Postal Code
RG8 9HB
Country
GB
Country Name
United Kingdom
Region
UKJ14

Contact

Name
Nick Mallen, Deputy Clerk
Telephone
07741 417052

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Goring · UKJ14 · RG8 9HB · United Kingdom
  • Delivery location · UKJ1 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 039526-2026Tender notice on Find a Tender ·
  2. 039528-2026Tender notice on Find a Tender ·